Minutes
Meeting / PTAMeeting
Meeting Date / 25/11/14
Meeting Number / 4
Location / The Nightingale Pub
Present / Susie Harnett
Theresa O’Sullivan
Robert Russell
Annie Zannetti
Kim Morris
Andrew Ross
Clare Walsh
Charlie O’Conner
Darwin
Jo
Apologies / David Hartt
Item / Description / Actioned
Who? When?
1 / Apologies for absence
  • Dave Hartt

2 / Approval of minutes of the last meeting
  • All agreed

3 / Christmas Fayre -6th December 2014
Stalls discussed:
  • Face painting - in the Nursery
Paula Vaughn to organise (Tricia Anderson – Rep Mum to possibly take over next year)
Discussed timed tickets?
  • Crafts- in the Nursery
Katherine and Rose to organise
  • Nursery - Bouncy Grotto
Jo and Vicky are new Nursery Class Reps.
£1 for 5 mins, bring old towels in case of rain, to wipe castle down.
  • Reception – Games
Louise Russell to organise sign up sheet.
Andrew and Marcie to organise games.
  • Year 1 – Photobooth
Jane to set up, Suzi to get photos printed at Costco.
Photos will be displayed at a later date for parents to collect
Mel, Bridgit, Brenda to help on the Saturday
  • Year 1 - Hook a Bauble
Brenda to organise
  • Year 1 Sweet Stall (and guess the number of sweets in a jar?)
Sarah to organise
  • Year 2 - Family Kitchen
Ania and Charlie to organise. Bag drop has proven to be successful, only 2 volunteers have come forward.8 more prepared to contribute (Jeff, Kate, Lucy…). Discussed possibility of asking local pubs, restaurants, Bungalow to contribute. Hoping that word of mouth will be more successful.
More savoury dishes needed. School Kitchen ovens can be used.
Use of Bain-maries from Star of India.
Turkey rolls will be British contribution to stall.
AZ to buy using Ocado Vouchers, TOS to cook turkey, Clare to provide stuffing and cranberry sauce
  • Year 3 – Santa’s Grotto
Clare, Jude, Charlie to organise
Outdoor powerpoint has been installed by Wayne Moriarty.
1 Santa spot to be filled (Dan Parker?)
Monica to organise timed ticketing system.
Need Tinsel curtain for the Door!
Sign-up sheet sorted and books to be wrapped (Charlie)
Discussed pre -selling time slots to those helping at fayre (unanimous vote in favour). Class reps to let their helpers know of this availability.
  • Year 4– Baubles (Sharon B)
  • Year 4 – Toy stall/nearly new uniform
Tanya to organise sign-up sheet
Discussed storage (Kids In Charge to work with us on to use Benedict building!)
Youth Centre may change the date from 5/12/14! TOS to ask
  • Year 4 – 100 Club. TOS/SH to ask Susan/Andrea to organise.
  • Year 4 – Hampers (Sharon to wrap?) wait to see what donations are received
  • Year 4–Nails and Tattoos (benedict building)
Y4 pupils and ambassadors to man. TOS to buy stock and check what may have been donated.
  • Year 5 - Snowboarding simulator.
Clare to ask Michelle Flack to organise sign-up sheet
Company provide staff, we need 1 person on tickets only.
Discussed price (£3 for 2 mins?)
Kim to organise time tickets
Extension cable needed??
  • Year 5 - BBQ
Dave, Jim, Darwin, Jason to man stall
Dave had bought a second BBQ. Clare to pride a third BBQ.
Barry doing Macro run
Buns? Costco? Possibly Tesco pre-order?
Double last year’s order on Burgers, sausages and Darwins Kebabs
  • Year 6 - Bar and Cakes
Barry to organise. Benedict building
Fri 5th Dec: non-uniform day, bring cakes and bottle for tombola
  • Year 6 – Football/beat the goalie
  • Xenios/Stewart – Popcorn
  • Carol signing to be ad hoc. Announce and invite pupils to congregate and join in carols.
  • Teachers and Governors – Tombola
  • Teachers and Governors – Door/raffle ticket sales
Draw on 12/12/14. To be sold at Christmas plays.
Prizes gathered by Sharon:
One Addison Voucher, Belgique Vouchers, 4 cinema tickets, Orange Tree donation, Wanstead Beauty Vouchers
John Lewis Vouchers donated by Andrew
iPod Touch donated by Noel
Hamper
  • Banner to be displayed on the High Street.
  • PA in Hall, Ben building, BBQ, Nursery (DH, SH, Darwin and school)
Christmas CD’s needed
  • External Stalls - £25 fee:
Margie Mullins – Christmas wreaths
Denise Turner – books and funky knitwear
Mel H – jewellery
Ronal R – Dresses
Rob R – Hair bands
  • Gazebos needed - some in Cupboard
  • TOS/SH to see EC/ go into assembly re:
Putting the Bag-drop letter on Parentmail as take up was unsuccessful
Toys
Cakes
Bottles
Non-Uniform
Message needs to go home via pupils enthusiasm
Table
Food / SH to check with all helpers
SH to check with Sarah re guess sweets in jar
TOS to organise a PTA table at hometime to encourage more volunteers
AZ to ask Fr Pat to advertise in newsletter
TOS table to advertise tickets, and need for donations of food, toys, Hampers goodies.
TOS to buy meat
4 / Nursery Trip Funding
  • PTA Core committee only voted on the following proposal and outcome was:
4 in favour of contributing a sum of £400 towards the Nursery Gruffalo trip as a gesture of goodwill.
2 in favour of contributing a sum of £200 towards the Nursery Gruffalo trip as a gesture of goodwill.
Proposal of £400 carried and cheque to be prepared by PTA Treasurers.
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