Fax: 0091 -484-2668212 / E.Mail:
No. F. 20-2/2014-Purchase Dated: 30.05.2014
Limited Tender Enquiry
Sub: Purchase of Computers, Printers, UPS, Scanners – reg.
Sirs,
Sealed quotations are invited from reputed firms for supply of the articles detailed in the Schedule attached. Quotations shall satisfy the following conditions: -
1. The cover containing quotation should be superscribed as ‘Quotation for Purchase ofComputers, Printers, UPS, Scanners due on 23.6.2014. Quotations received without this superscription will have the risk of not being considered.
2. The quotations shall reach this Office by not later than 14.00 hrson 23.06.2014 and will be opened at 14.30 hrs on the same day. Late quotations will not be considered.
3. The rates quoted should be for delivery and installation at CIFT, Cochin, unless otherwise specified. The period up to which the rates quoted are valid should be specified.
4. Bid Security: The quotations should be accompanied by a bid security of2% of the total quoted amount in the form of Demand Daft /Bankers cheque in favour of “ICAR Unit CIFT, Cochin” payable at State Bank of India, Willingdon Island Cochin-682003 or Bank Guarantee in the prescribed format and should valid for 45 days beyond the validity of bid (enclosed). The bid security will be refunded/returned to all unsuccessful firms/parties shortly within 45 days from the tender opening day or receipt of Performance Security from the successful bidder whichever is earlier. If the bidder fails to accept or to furnish the performance security within the prescribed time limit, the bid security may be forfeited. No further correspondence in this will be entertained. No interest will be paid on the bid security.
5. Performance Security: The successful Firm/Party is required to remit a performance security amounting to 5% of the cost of the item/equipment in the form of Demand Daft /Bankers cheques drawn in favour of “ICAR Unit CIFT, Cochin “payable at State Bank of India, Willingdon Island Cochin-682003 or Bank Guarantee from a commercial Bank as directed by this office.The performance security to be remitted within 10 days from the formal intimation. If the bidder fails to remit the Performance Security the Bid security will be forfeited and the acceptance of the tender will be withdrawn and no further correspondence in this regard will be entertained.
6. For goods offered from abroad it should be FOB basis.
7. Price quoted should remain firm and fixed for a period of 90 days from the date of opening of the tender
Contd..2
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8. Fax/Telex/E-mail offers will not be entertained.
9. Discount allowable for Research/Teaching institutions, if any, may be shown separately.
10. Full specification of the article quoted for shall be given in the quotation along with illustrated pamphlets, drawings etc. where available.
11. If taxes, duties or any other charges over and above the rate quoted are payable by the purchaser actuals/percentage of such taxes/duties/charges should be clearly indicated. Please note that this Institute is entitled to concessional sales tax applicable, to Educational/Research Institutions/Laboratories etc. against declaration form. This institute is also exempted from payment of Excise duty/Customs duty.
12. Quotation shall be complete in all respects i.e. specifications, rate, amount, mode of dispatch etc. If installations are to be made by the supplier it shall be specified and extra charges, if any payable therefore clearly given in the quotations.
13. In the case of equipments, at least one year warranty has to be invariably furnished.
14. Payment will be made by Cheque/DD/Electronic Transfer, only after satisfactory completion of supply and receipt of pre-receipted bill in triplicate. Quotations giving any other mode of payment may be avoided.
15. The Director, C.I.F.T., COCHIN-682029 reserves the right to accept or reject any or all the quotations either in full or in part without assigning any reason in the best advantage of this Institute.
16. Documentary proof of Sales Tax/VAT Registration, Income Tax PAN shall be submitted along with Tender.
17. In the event of declaring the opening day of the tenders as a holiday the opening of tenders, accordingly, will be conducted on the next working day at the same time indicated.
18. Separate tender may be furnished for each equipment / item.
19. Proper servicing, whenever necessary, has to be provided by the supplier or their authorized agents. Availability of technical support & servicing facility locally/nationally should be indicated.
20. Users list may also to be attached in the tender form.
21. Name & address of the Indian agent with authorization and agency commission, if any, may be specifically mentioned in the quotations in case of foreign firms.
22. AMC charges after warranty, its terms and conditions etc. may be indicated in the case of sophisticated and costly equipments.
23. Airlifting of the imported goods from abroad will be done only through Air-India, wherever applicable.
24. Unless otherwise specifically agreed to by the purchaser and the supplier and incorporated in the contract, the applicable rules & regulations for transportation of the goods from foreign countries will be as per the contemporary version of International Commercial Terms (Incoterms).
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SCHEDULE OF EQUIPMENTS
Sl. No. / Description / QtyI / Laptop
(Specification in Annexure I) / 2 Nos.
II / Computers
i) As per the specifications in Annexure I / 5 Nos.
ii) As per the specifications in Annexure I / 2 Nos.
III / Laser Printer (B&W)
(detailed specification in Annexure III) / 8 Nos.
IV / Colour Laser Printer
(Detailed specification in Annexure III) / 1 No.
V / ColourInkjet printer
(Detailed specification in Annexure III) / 1 No.
VI / UPS (600VA) / 7 Nos.
VII / Scanner
Flatbed type with good resolution, must be compatible with all operating systems / 3 Nos.
Please acknowledge receipt.
Visit us at http/ www.cift.res.in
Yours faithfully,
Asst.Administrative Officer (Pur)
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BANK GUARANTEE FORM FOR BID SECURITY
Whereas……………………………………………………………………………[name of bidder] [hereinafter called “the bidder”] has submitted his bid dated………………[date] for the supply of ………………………………………(brief description of the relevant goods and services) (hereinafter called “the bid”).
KNOW ALL PEOPLE by these presents that WE ……………………(name of the bank) having registered office at……………………(full address) (hereinafter called “the bank”) are bound unto………………..(name of the purchaser) (hereinafter called “the purchaser”) in the sum of Rs.………….(Rupees………………………………………………………..(amount in figures and in words) for which payment well and truly to be, made to the said purchaser, the bank binds itself, its successors and assigns by these presents.
Sealed with the Common Seal of the said bank this………………………………….. Day of……………………., 20……
THE CONDITIONS of this obligations are:
- If the bidder
i. Withdraws its bid during the period of bid validity specified by the bidder on the bid form; or
ii. Does not accept the correction of errors in accordance with the Instruction to Bidders.
OR
- If the bidder, having been notified of the acceptance of its bid by the purchaser during the period of bid validity.
i. Fails or refuses to execute the contract form, if required; or
ii. Fails or refuses to furnish the performance security, in accordance with the instructions to Bidders;
We undertake to pay to the purchaser up to the above amount upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the above mentioned two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to and including 60 (sixty) days after the period of bid validity and any demand in respect thereof should reach the bank not later than the above date.
………………………
Signature of the Bank
SEAL of the Bank
Date:…………………
Place:………………..
ANNEXURE – I
I. Specification for Laptop – 2 Nos.
Processor / 4th gen Intel CoreTM i7-4300U processor (1.9GHz, 3M Cache)Operating system / Windows8.1 Pro (64Bit) English
Display / 14.0 HD (1366 X 768) Wide View Anti-Glare WLED-backlit
MEMORY / 4GB (1x4GB) 1600MHz DDR3L Memory
Hard drive / 500GB performance Solid State Hybrid Drive with 8GB Flash
Video Card / Itel integrated HD Graphics 4400
Optical Drive / 8 x DVD+/-RW Media Bay Drive
System Weight / 2kg.
II(i). Specification for the computer – 5 Nos.
Processor / Core i5 (2nd Generation) 3.1 GhzCache / 3Mb L2
Memory / 8GB DDR3
Mother Board / H55Chipset or Higher
Hard Disk / 500GB HDD SATA
Optical Drive / DVD Writer
Networking / 10/100/1000 network controller
Graphics / Intel extreme graphics
Mouse / USB Wireless mouse
Keyboard / USB Wireless Key board
Monitor / 18.5” Monitor
Operating System &Softwares / Windows 8 Professional
MS Office Professional (latest version)
Adobe Acrobat Writer Professional Edition (latest version)
II(ii). Specification for the computer – 2 Nos
Processor / Core i5 (2nd Generation) 3.1 GhzCache / 3Mb L2
Memory / 4GB DDR3
Mother Board / H55Chipset or Higher
Hard Disk / 500GB HDD SATA
Optical Drive / DVD Writer
Networking / 10/100/1000 network controller
Graphics / Intel extreme graphics
Mouse / USB Wireless mouse
Keyboard / USB Wireless Key board
Monitor / 18.5” Monitor
Operating System &Softwares / Windows 8 Professional
MS Office Professional (latest version)
Asst. Administrative Officer (P)
ANNEXURE II
PRINTER SPECIFICATIONS
III. A4 Laser Printer - 8 Nos.
· Laser Printer (Monochrome)
· Paper size A4
· Manual duplex facility
· Build in RAM 2 MB (Upgradale)
· Connectivity with USB port, Hi speed USB 2.0
· Resolution: Vertical – 600 dpi, Horizontal – 600 dpi
· Storage tray for paper
· Must be Compatible with all Windows versions
· Warranty 1 year
ANNEXURE II
Officer (P)