School Crisis Emergency Management Plan Certification 3

Table of Contents

School Crisis Emergency Management Plan Certification 3

Introduction 4

Purpose of the Plan 4

What is a Crisis and Emergency 4

What Does This Plan Address 5

Emergency Responses

Emergency Incidents 8

Emergency Contacts/Notification 9

Superintendent’s Hotline 10

Safety and Security Roles and Responsibilities 11

Primary Evacuation Sites 12

Bus Accidents/Protocol 13

Field Trip Safety and Security Guidelines 15

Severe Weather 16

Medical Emergencies 17

Utility System Emergencies 18

Traumatic or Student Safety Incidents 20

Shelter In Place 21

Crisis Responses

Crisis Decision Matrix 22

Code Red Announcement 23

Code White Announcement 24

Code Yellow Announcement 26

Code Green Announcement 27

Code Blue Announcement 30

Incident Command System

School Floor Plans and Emergency Exit Diagrams Appendix S

Critical Incident Command System 31

School Emergency Crisis Team 33

Staff Response for Special Needs Person 34

Students Needing Special Assistance – Master List 55

Staff with Medical/Specialized Training 35

Command Post Locations 36

Relocation Areas 37

Student Accountability 38

Checklists/Recovery

Emergency Checklist 39

Recovery Procedures 40

Emergency Equipment 41

Training and Maintenance

School Training Requirements 42

Crisis and Emergency Plan Maintenance 43

Appendix A Classroom and Building “Hazard Hunt” Master List (and Mitigation Plans)

Appendix B Potassium Iodide Permission and Distribution Plan

Appendix C Potassium Iodide Permission Form

Appendix D IOSAT Tables

Appendix E Potassium Iodide Distribution Procedure

Appendix G Lockdown Procedures

Appendix H Teacher Survey: Students Needing Special Assistance

Appendix I Crisis Team Drill Record

Appendix J Responding to a School Crisis – Staff Information Packet

Appendix K Responding to a School Crisis – Parent Information Packet

Appendix L Fire Drill – Attendance Report

Appendix M Staff Phone Tree

Appendix N School Map

Appendix O Tornado/Hurricane Shelter Diagram - Map

Appendix P Administrative Duties/Responsibilities

Fairlead Academy 2011-2012

(Name of School) (School Year)

These crisis and emergency plans have been reviewed and approved by the Superintendent of Schools/designee and the principal/Academic Dean.

Principal Date

Superintendent of Schools/Designee Date

Crisis & Emergency Management Plan

Fairlead Academy

20833 Great Mills Road

Lexington Park, MD 20653

301-863-4090

Ms. Rebecca Cline, Academic Dean

Mr. G. Allen Blair, Teacher-in-Charge

The Academic Dean, Ms. Rebecca Cline, is responsible for supervising, monitoring, and organizing the development of the school emergency plan. Ms. Cline or her designee in her absence is also responsible for coordinating/meeting with the first responders at the established command center during each crisis situation.

Purpose of the Plan

This Crisis and Emergency Management Plan will provide basic guidelines and procedures to be followed in the event of an emergency or crisis incident. All school staff will be familiar with the plan and their individual responsibilities in the event of an emergency.

This management plan is required to be reviewed and revised annually or when significant changes to staff/student population or facilities occur. Up-to-date copies of the Incident Command section must be forwarded to the Department of Pupil Services.

What is a Crisis and Emergency?

·  A crisis is defined as an unstable or crucial situation that requires action to prevent or minimize a highly undesirable outcome.

·  An emergency is defined as a sudden need for action.

Crisis and emergency are often used as synonymous terms. For the purposes of this plan, the following applies:

·  Emergencies are events or incidents that will most likely not require the initiation of a “code alert.”

·  Critical incidents are events or incidents that will most likely require the initiation of a school-wide “code alert.”

What Does this Plan Address?

This plan takes into consideration all four phases of emergency and crisis management planning:

Mitigation/Prevention, Preparedness, Response, and Recovery.

Mitigation/Prevention:

The school participates in or has initiated the following measures to mitigate emergency and crisis incidents:

Crisis Team Members

Rebecca Cline, Sarah DeLuca, Sara Cooper, Diane Mierzwa, Linda Berry, Joseph Dera, Kathy Lehnertz, Allen Blair, Veronica Samms-Morris, Nicole Fischer, Abby Davis, Brandon Reaser, Kelsey Stauff, Lindsey Gordon, Shigy Joe, Mary Beth Garner, Kathy Lacer and Patricia Norris

*Rebecca Cline, Academic Dean of Fairlead Academy is in charge during a crisis situation. In her absences, her administrative designee will be in charge.

Hazard Hunt

Each school will complete the Classroom and Building “Hazard Hunt” Master List (and Mitigation Plans). See Appendix A.

Preparedness:

Preparation and execution of this plan, the St. Mary’s County Public Schools Emergency Procedures Flipchart, the Radiological Emergency Plan, and the Crisis Management Handbook are the basis for the school’s preparedness phase of emergency and crisis management planning.

Preparation also includes the planning and distribution of Potassium Iodide, if needed, at Green Holly Elementary School, Town Creek Elementary School, Hollywood Elementary School, and Esperanza Middle School. These schools have implemented a distribution procedure. Refer to Appendices B, C, D and E. Evacuation planning procedures for these schools are located in the Radiological Emergency Plan Standard Operating Procedures Manual.

Response:

1. This plan addresses appropriate responses for the following emergencies and crisis incident(s):

·  Biological Hazardous Materials/Hazardous Material Spills

·  Bomb Threats/Bomb Found

·  Bus Transportation Accident

·  Children Left At/Returned to School

·  Danger of Suicide

·  Death of Student/Staff

·  Emergency Plans for Field Trips

·  Evacuation Procedures (Fire and Other Disasters)

·  Fallen Aircraft

·  Flooding

·  Gang Altercations

·  Gas Leaks

·  Intruder in Building with A Weapon

·  Power Outage/Blackout

·  Radiological Emergency

·  Serious Injury

·  Shooting/Stabbing

·  Take Cover Procedures

·  Threatening Person(s) Outside of Building

·  Tornado/Downblasts

·  Weapons on Campus

2. Examples of “Crisis Incidents,” by “Code Alert,” as designated in the St. Mary’s County Public Schools Emergency Procedures Flipchart:

SILENT CODE GREEN: Criminal Actions – Evacuate
·  Designate a command center. Large green sheet of paper with “Silent Green” in large letters will be circulated to all staff members. A silent green code will mean that all students and staff will evacuate the building and wait for further action as determined by the administrator.
·  Bomb Threats/Bomb Found
CODE RED - Criminal Actions
“Attention staff, we have a Code Red. I repeat, we have a Code Red.” This requires an immediately response from all staff. The School Crisis Team will report to the command center. All other staff will follow theses procedures:
·  Immediately secure all students under their charge in the closest classroom space.
·  Remain secure until further directions are received from the crisis team leader via the public address system or memo.
·  Shooting/Stabbing
·  Intruder in Building with a Weapon
·  Weapons on Campus
·  Threatening Person(s) Outside of Building
·  Biological Hazardous Materials

CODE WHITE – Natural Disasters

“Attention staff, we have a Code White. I repeat, we have a Code White. We have .” This requires an immediate response from all staff. It will be utilized to alert staff to a natural disaster event such as tornado, flood, or hurricane. All staff will follow procedures as outlined in the flipchart for that particular disaster. Staff will follow the directions as announced via the public address system.
·  Take Cover Procedures
·  Tornado/Downblasts
·  Flooding
CODE YELLOW – Medical Emergencies
From teacher, “Attention staff, we have a Code Yellow. I repeat, we have a Code Yellow.” This requires an immediate response from the School Crisis Team who will report to the command center in the main office (or other designated area). Only staff members of the School Crisis Team need to respond. Teaching staff would proceed with normal uninterrupted instruction, while remaining alert for possible directions from the School Crisis Team Leader.
·  Serious Injury
CODE BLUE – Toxic Spills/Gas Leaks
“Attention staff, we have a Code Blue. I repeat, we have a Code Blue. We have a .” This requires an immediate response from all staff. It will be utilized to alert staff to gas leaks or toxic/hazardous waste spills. All staff should follow the procedures as outlined in the flipchart, and/or as announced by the public address system.
·  Gas Leaks
·  Hazardous Material Spills

Principals must inform the Superintendent (301-475-5511) when a code alarm is called. The Deputy Superintendent will contact the Director of Pupil Services (301-475-5511, ext. 198) and the Chief Administrative Officer (301-475-4256, ext.

An emergency is a sudden need for action that will most likely not require the initiation of a “code alert.”

Bus Accidents
Emergency Plans for Field Trips
Fallen Aircraft
Evacuation Procedures
Utility System Emergencies
Children Left at/Returned to School
Danger of Suicide
Gang Altercations

Refer to the Emergency Procedures Flipchart and Crisis Management Handbook for appropriate system procedures.

Community Services
Emergency Ambulance, Fire, Police / 911
Non-emergency State Police / 301-475-8955
Non-emergency Sheriff / 301-475-8008
301-475-4200 Ext. 1
Fire Marshall / 301-475-8016
Fire and Rescue / 301-475-8016
Control Center / 301-475-8016
St. Mary’s Hospital / 301-475-8981
Recreation and Parks / 301-475-4572
Head Start / 301-475-5574

44

Initial Site / Relocation Site
Benjamin Banneker Elementary / Leonardtown High
Dynard Elementary / Chopticon High
Esperanza Middle / Great Mills High
Fairlead Academy / Great Mills High
George Washington Carver Elementary / Great Mills High
Great Mills High / Leonardtown High
Green Holly Elementary / Great Mills High
Greenview Knolls Elementary / Great Mills High
Hollywood Elementary / Leonardtown High
Leonardtown Elementary / Leonardtown High / Leonardtown Middle
Leonardtown High / Leonardtown Middle / Dr. James A. Forrest Career and Technology Center
Leonardtown Middle / Leonardtown High
Lettie Marshall Dent Elementary / Chopticon High
Lexington Park Elementary / Great Mills High
Margaret Brent Middle / Chopticon High
Mechanicsville Elementary / Chopticon High
Oakville Elementary / Chopticon High
Park Hall Elementary / Great Mills High
Piney Point Elementary / Great Mills High
Ridge Elementary / Spring Ridge Middle / Great Mills High
Spring Ridge Middle / Great Mills High
Town Creek Elementary / Great Mills High

Bus Accidents

When a bus accident occurs and students are on-board, the school principal/designee will go to the site to assist transportation personnel with emergency information and school-based decisions concerning the students.

In the event of an accident, the school principal/designee should take the bus accident packet and his/her cell telephone to the site to communicate with the school and other school system officials.

Step 1 / è / Step 1a / è / Step 1b
Principal/staff member becomes aware of a bus accident. / Principal/designee contacts the Transportation Department (301-475-4256, opt. 2). The Transportation Department notifies the Chief Operating Officer (301-475-4256, opt. 7) to coordinate the appropriate response. / The Chief Operating Officer notifies the Superintendent’s Office (301-475-5511, ext. 178). The Superintendent’s Office notifies the Department of Pupil Services.
ê
Step 2 / è / Step 2a / è / Step 2b
Principal/designee proceeds to accident site (if possible). Bring cell phone and bus accident packet. / Principal/designee coordinates school support with 911 responders at site. / Principal/designee accompanies the student(s) to the hospital and brings parent/guardian contact information. (Note: This should NOT be the school nurse.)
ê
Step 3 / è / Step 3a
Principal/designee makes appropriate announcements to staff and contacts parent(s). / Principal contacts the Chief Operating Officer. The Chief Operating Officer notifies the Superintendent, who in turn will brief the Executive Director of Student Services with the final outcome.

Bus Accident Protocol

In an effort to further assist you when responding effectively to bus accidents, a checklist of activities is outlined below. Please be sure to follow this protocol for each bus accident.

Each principal must create a Bus Accident Packet. This packet must include:

·  A copy of the St. Mary’s County Public Schools Bus Seating Chart/Accident Report for each bus (completed by each driver and given to the principal by the third day of school).

·  A copy of the Confidential Emergency Telephone Number List.

·  A copy of your school’s phone tree.

·  A note pad and pens/pencils.

·  Lists of students who remain after school on a daily or regular basis.

In the event of a bus accident:

·  The principal/designee will contact the Transportation Department 301-475-4256, ext. 2.

·  The principal/designee will go to the accident scene.

·  Assign staff at school to answer the phone and begin calling parents when principal/ designee notifies them to do so.

·  Bring the Bus Accident Packet and a copy of the day’s absentee list.

At the accident scene:

·  If no central office administrator is there yet, identify yourself to the law enforcement officer in charge.

·  If central office administrator is there, report to that person directly.

·  Use note pad and pencil in your packet to make a list of all students at the scene.

·  Record names of those students who are transported to the hospital by ambulance or by helicopter.

·  When you have information about students being transported, notify staff at school to begin calling parents to notify them of the accident and where their child is being transported, how transported (i.e., bus, ambulance, etc.) or if the student will be arriving home by bus.

·  If available, send an administrative designee or crisis team member to the hospital to work with students and parents. Members of the Department of Pupil Services and/or Department of Transportation will also report to the accident scene, the hospital, and your school as needed in order to assist with crowd control, parent contacts, and other crisis response activities.

Pre-Trip Security Evaluation

Name of Sponsor:

Name of Group:

Destination:

City, State:

Date(s) of Trip:

Educational field trips are considered a valuable tool in promoting student learning and in relating our essential curriculum to the world at large. It is the responsibility of the field trip sponsor to ensure that this important opportunity be conducted in a safe and secure manner for staff, students, and other chaperones.