May 2, 2016
The Commissioners’ meeting was called to order in their meeting room at 9:00 a.m. All members were present. M. Manus led the flag salute and the invocation.
(1)
Consent Agenda – Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried. The Consent Agenda includes this week’s Agenda, the minutes of the Board’s April 25, 2016 meeting and the following items:
Payroll Change Notice:
Board of Equalization-
Richard Miller, Regular Member, Effective 5/02/2016
Bob Sanborn, Alternate Member, Effective 5/02/2016
Counseling Services-
Carrie McKinley, Certified Prevention Specialist, Step 2, $3,421.29/mo., Effective 5/01/2016
Information Technology Services-
Joshua Shelton, Interim ITS Director, $5,833.33/mo., Effective 5/01/2016
Public Assistance Grant Agreement D16-620
AGREEMENT NO. 2016-27, COMMISSIONERS’ RECORDING
Hazardous Materials Emergency Preparedness Grant Agreement USDOT FY14
AGREEMENT NO. 2016-28, COMMISSIONERS’ RECORDING
(2)
The Board discussed the Economic Development Council, an upcoming meeting regarding the Usk Bridge, the Solid Waste Advisory Committee, a response to the proposed assessment by the Columbia Policy Advisory Group to fund advocacy efforts regarding the Columbia River Treaty, the Emergency Management Training, the NEWC meeting and the Tri-County Health District.
(3)
Counseling Services Director Annabelle Payne was present for an update. Items discussed included: the Developmental Disability Advisory Council, the Underage Drinking Community Town Hall, staffing updates and requests for Counseling Services, marijuana and funding.
(4)
The Board recessed for lunch.
(5)
Public Works Director Sam Castro was present for an update. Also present were county resident Bob Eugene and County Engineer Don Ramsey. Items discussed included the process required for Federally Funded Projects, a resolution appointing the Solid Waste Advisory Committee (SWAC) and the revised By-Laws for the SWAC.
S. Castro requested approval to set a date and time for the Surplus Vehicle hearing. The group further discussed a policy regarding surplus property. Motion was made by S. Kiss to approve the hearing be set for May 31 at 1:30. Motion was seconded by K. Skoog. Motion carried.
Further update items included:
· Buildings & Grounds: Fairgrounds maintenance and possible Grants from the Department of Archeology.
· Roads: Vacation of the Landfill Road, a petition for the Formation of a Road Improvement District, a possible acquisition of a paint sprayer for striping, the Duncan Springs project and the Diamond Lake Boat Launch gate closure.
S. Castro presented a Reimbursement Request from the Office of Financial Management for the purchase of the John Deere Backhoe and 2 40-yard Roll-Off Containers. Motion was made by S. Kiss to approve the request for reimbursement. Motion was seconded by K. Skoog. Motion carried.
(6)
PUD Manager of Water Systems Bubba Scott was present to discuss pursuing a project through Block Grant for a water system in the Sunvale District. Also present were B. Eugene and Financial Manager Jill Shacklett. The group discussed the process of improving the distribution system and applying for a grant. Motion was made by S. Kiss to support the PUD in their efforts to get a Block Grant for the Sunvale District for water improvement. Motion was seconded by K. Skoog. Motion carried.
(7)
Public Comment Period – There were no members of the public present for comment.
(8)
Community Development Director Mike Lithgow was present for an update. Also present were Building Inspector Rick Cruse and B. Eugene. The Board reviewed data regarding building permits and revenues.
M. Lithgow discussed the Parks and Recreation Advisory Board as follows: Recommendation to approve the Yocum Lake Forest Stewardship Plan and the revised By-Laws of the Parks Board; Logging at the County Park and Rustler’s Gulch; a Community Information Meeting on the Equestrian Trail; funding for the Group Camp/Trailhead project; and, the Pacific Northwest Trail Advisory Committee.
Also discussed was the Marijuana Moratorium workshop, the VSP Development workshop, a customer service training, a contract for Hydrogeologist Services, the Diamond Lake Subarea Planning Effort, the Capital Facilitates Planning Effort and the Comprehensive Plan.
M. Lithgow requested approval to purchase an Inspection Application for the Building Inspector’s Surface in the amount of $899. Motion was made by K. Skoog to approve the purchase of the Inspection Application. Motion was seconded by S. Kiss. Motion carried.
The group discussed the Parks Manager position and public access at Diamond Lake.
(9)
Motion to continue the meeting to May 3 was made by K. Skoog. Motion was seconded by S. Kiss. Motion carried.
May 3, 2016
The meeting resumed. All members were present.
(10)
The Board discussed the Hall of Justice project, the Solid Waste Advisory Committee and the Forest Plan. Also present was Fire District #6 Chief Alex Arnold.
Motion was made by K. Skoog to approve the resolution to appoint SWAC members. Motion was seconded by S. Kiss. Motion carried.
Resolution Appointing the Solid Waste Advisory Committee (SWAC)
RESOLUTION NO. 2016-16, COMMISSIONERS’ RECORDING
Motion was made by S. Kiss to approve the amended By-Laws of the SWAC. Motion was seconded by K. Skoog. Motion carried.
(11)
Bid Opening – SP-145 West Branch LeClerc Creek Bridge #2 Replacement. Present were Engineering Technician Mike Kirkwood, Road District Supervisor Dan Reijonen, A. Arnold and Chuck Prussack from Oldcastle Precast. The hearing was opened and the notice was read. One sealed bid was received from Oldcastle Precast of Spokane Valley in the amount of $133,505 addressing precast concrete bridge & footings and load rating for the structure. M. Kirkwood requested time for Public Works to review the bid and submit a recommendation later. There being no further comments, the hearing was closed.
(12)
Prosecuting Attorney Dolly Hunt was present to request an executive session regarding potential litigation pursuant to RCW 42.30.110(1)(i) for 30 minutes from 10:30 to 11:00.
(13)
D. Hunt was present for a legal update. Also present were A. Arnold and B. Eugene. M. Manus was excused to attend a preconstruction meeting at the Hall of Justice. Items discussed included Diking District #1, the Purchasing Policy, trainings and emergency preparedness.
(14)
M. Manus returned. The Board discussed sending a letter to property owners in Diking District #1 and a workshop to discuss water banking.
(15)
The Board recessed for lunch.
(16)
Interim ITS Director Josh Shelton was present for an update. Items discussed included bids for the Hall of Justice wiring project, the GIS portal and staffing in the department. Motion was made by K. Skoog to approve the step increase from Step 1 to Step 2 effective May 1, 2016 for Zach Deiss due to increased responsibility in the ITS Department. Motion was seconded by S. Kiss. Motion carried.
(17)
Human Resources Manager Maria Swinger-Inskeep was present to speak to the Board about employee recognition.
(18)
D. Ramsey and Senior Design & Construction Engineer George Luft were present to discuss the results of the SP-145 bid received. Following the recommendation from D. Ramsey, motion was made by K. Skoog to award the bid to Oldcastle Precast in the amount of $133,505 for the replacement of the West Branch LeClerc Creek Bridge #2. Motion was seconded by S. Kiss. Motion carried.
(19)
Kalispel Tribal Court Administrator Cathleen Kintner-Christie was present to discuss the Pend Oreille Valley CASA Contract. Also present were J. Shacklett and Auditor Marianne Nichols. C. Kintner-Christie provided a status update on the program, requested a 4-year agreement and requested an increase of funding from $15,000 to $20,000 to cover increased costs for CASA Volunteer Training and travel.
(20)
The Board discussed an upcoming meeting regarding water banking, Diking District #1 and workshops regarding the Forest Plan Revision.
(21)
Correspondence Received:
5.01 ICMA-survey
5.02 D. Holmes-Usk Bridge
5.03 CRAB-Certificate of Good Practice
(22)
Correspondence Sent:
R. Miller-Appointment as a regular member to the Board of Equalization
B. Sanborn-Appointment as the alternate member to the Board of Equalization
A. Rowton-TEDD representation
(23)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense $ 69,766.90
Crime Victims Compensation $ 7,856.80
Fair $ 239.21
Veteran’s Assistance $ 447.71
Auditor’s O&M $ 16,446.56
Extension Education $ 19.42
Solid Waste $ 21,849.16
Risk Management $ 105.96
Equipment R&R $ 106,745.54
IT Services $ 73,908.07
Sheriff’s Trust $ 3,345.00
TOTAL $ 300,730.33
Checks 156223 through 156308 totaling $300,730.33 dated May 2, 2016.
(24)
Meeting was declared adjourned by M. Manus.
ATTEST: s/ APPROVED: s/
Clerk of the Board Chair of the Board
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