BID DOCUMENTS
For the work
REPAIR AND WIDENING OF ROAD INCLUDING C.D. WORKS IN INDUSTRIAL ESTATE, RASULGARH, BHUBANESWAR
(TECHNICAL OFFER)
ISO 9001& 14001 CORPORATION
ORISSA INDUSTRIAL INFRASTRUCTURE
DEVELOPMENT CORPORATION
BHUBANESWAR
Orissa Industrial Infrastructure Development Corporation
IDCO, IDCOTOWER, JANPATH, BHUBANESWAR - 7510022
Name of work / : / Repair and widening of road including C.D. works in Industrial Estate, Rasulgarh, Bhubaneswar.Sold to Sri/ Smt/ M/s. / : / ______
ON PAYMENT OF / Rs.6,000/- (Rupees six thousand) only
Vide Money Receipt / No. Dtd.
Asst. Engineer(Civil)P&C Wing
IDCO, Bhubaneswar / Divisional Head, IDCO,
BCD-I, Bhubaneswar
I/we undertake to abide by the terms and conditions as stipulated in the detail tender call notice and conditions of contract.
Signature of the Contractor
For Official Use Only:
1. / Total Nos. of Corrections / :2. / Total Nos. of Overwriting / :
3. / Total Nos. of Pages / :
4. / Earnest Money Deposit in shape of / :
5. / Clearance of VAT-612 / : / Furnished/ Not Furnished
6. / Copy of PAN / : / Furnished/ Not Furnished
7. / E.P.F / : / Furnished/ Not Furnished
8. / Any other enclosure / :
Asst.Engineer(Civil), P&C Wing
IDCO, Bhubaneswar
ORISSA INDUSTRIAL INFRASTRUCTURE DEVELOPMENT CORPORATION
IDCOTOWER, JANPATH, BHUBANESWAR - 751007
NAME OF WORK / … / Repair and widening of road including C.D. works in Industrial Estate, Rasulgarh, Bhubaneswar.ESTIMATED COST / ... / Rs 35.68 lakhs
EARNEST MONEY DEPOSIT / ... / Rs. 36,000.00
PERIOD OF SALE OF BIDDING DOCUMENT / … / From 22.08.2008 to 28.08.2008 up to 3.00 PM.
LAST DATE AND TIME FOR RECEIPT OF BIDS / … / DATE – 30.08.2008 up to 5.00 PM by Registered Post/ Speed Post only.
DATE AND TIME OF OPENING OF BIDS (Technical Offer) / … / DATE – 01.09.2008 at 11.30 AM
DATE AND TIME OF OPENING OF BIDS (Financial Offer) / … / DATE – 02.09.2008 at 11.30 AM
PLACE OF OPENING OF BIDS / … / O/O the Chief General Manager (P&C)
IDCO, IDCOTowers,
Janpath, Bhubaneswar – 751022
OFFICER INVITING BIDS / … / Chief General Manager (P&C)
IDCO, IDCOTowers,
Janpath, Bhubaneswar – 751022
I N D E X
01. / DETAILED TENDER CALL NOTICE02. / GENERAL CONDITION
03. / SPECIAL CONDITION
04. / TECHNICAL SPECIFICATION
05. / SCHEDULE OF ITEMS
06. / FORM OF BID / TENDER
07. / PERMEABLE TO THE SCHEDULE OF QUANTITIES
08. / SPECIAL NOTE
09. / FORMS AND FORMATS
A) / FORM OF EARNEST MONEY DEPOSIT
B) / FORM OF SECURITY DEPOSIT
C) / FORM OF PERFORMANCE GUARANTEE
D) / AGREEMENT FORMAT
10. / GENERAL RULES AND DIRECTION FOR
THE GUIDANCE OF CONTRACTORS
11. / CONDITION OF CONTRACT
12. / SPECIAL CONDITIONS FORMING
A PART OF THIS CONTRACT
13. / SPECIAL TERMS & CONDITIONS
FOR SAFETY MEASURES
14. / BILL OF QUANTITIES
Orissa Industrial Infrastructure
Development Corporation
(A Government of Orissa Undertaking)
IDCO, IDCOTowers, Janpath,
Bhubaneswar-751022
Phone: (0674) 2542784,2540820, Fax: 2542956
E-mail: /
ISO 9001 & 14001 CORPORATION
No.HO/P&C/Est/E-3610/03/07- 15651 / Date: 14.08.2008
TENDER CALL NOTICE
The Chief General Manager (P&C), IDCO, IDCO Towers, Janpath, Bhubaneswar invites sealed tenders from the registered contractors from IDCO vendors /Contractors having appropriate class of registration from State PWD / CPWD/ Railway/ MES for the work as detailed below. Tender is to be submitted in double cover system.
Sl.
No / Name of work / Estimatedcost (Rs.) (Appx) / Bid security
/EMD (Rs.) / Cost of Document (Rs) / Period
of completion / Class of tenderer
For
IDCO venders / For other deptt
01. / Repair and widening of road including C.D. works in Industrial Estate, Rasulgarh, Bhubaneswar. / 35.68
lakhs / 36,000/- / 6,000/-
(Six thousand) only / 05
(Five) Calendar Months / Range above Rs.25.00 lakhs upto Rs.500.00 lakh / ‘B’ & ‘A’ class contractor.
SALE OF TENDER PAPER:
The Tender document may be purchased during office hours from the Asst. Engineer (Civil), (P&C) Wing, IDCO, IDCO Towers, Bhubaneswar/ Divisional Head, IDCO, BCD-I, Bhubaneswar from 22.08.2008 to 28.08.2008 up to 3.00 PM on production of IDCO vender/ valid contract license, valid PAN, clearance certificate on VAT-612, and valid EPF registration certificate. The Vendor/ Contractor should have executed similar nature of works value not less than Rs.21.00 lakhs in a single agreement during last five years and also have to produce necessary completion certificate from the concerned client such as Govt. Departments, PSU, Registered Society with proof of owner ship of machineries both in self possession or hire.
The tender is open to individual firm/ contractors only. Application from joint venture is not acceptable.
The tender documents can also be down loaded from IDCO’s website which must accompany the tender document cost of Rs.6,000.00 for each work (Non refundable) in shape of DD along with the tender drawn on any Nationalised Bank in favour of Orissa Industrial Infrastructure Development Corporation payable at Bhubaneswar. IDCO shall not be responsible for any delay / difficulties / inaccessibility of the down loading facility for any reason what so ever, in case of any discrepancy between the tender documents down loaded from internet and the master copy available in the office, the master copy will prevail. No claim on this account will be entertained.
EARNEST MONEY DEPOSIT:
The EMD shall be in shape of demand draft payable at Bhubaneswar or in shape of a Bank Guarantee in the prescribed format from any Nationalized bank in favour of “Orissa Industrial Infrastructure Development Corporation”.
SUBMISSION OF TENDER:
The sealed tender of Packet-1 superscribing “Technical Offer” containing the Bid Document and the cost of tender document (if downloaded from the website) and attested copies of IDCO vender/valid license, EMD, Experience Certificate, clearance certificate on VAT-612, PAN, EPF Registration, with proof of owner ship of machineries both in self possession or hire and Packet-2 containing bill of quantities superscribing the “Financial Offer” should be kept inside one packet superscribing on the top “Repair and widening of road including C.D. works in Industrial Estate, Rasulgarh, Bhubaneswar”. so as to reach the same to Asst. Engineer (Civil), (P&C) Wing, IDCO, IDCOTower, Bhubaneswar on or before 30.08.2008 in office hours through registered post/ speed post only.
OPENING OF TENDER:
The technical offer will be opened on 01.09.2008 at 11.30 AM in the office of the Chief General Manager (P&C) by Asst. Engineer (Civil), (P&C) Wing, IDCO, IDCO Tower, Bhubaneswar in presence of the bidders or their authorized representative who wishes to attend. The financial offer will be opened only of the technically qualified bidders after scrutiny of the Technical bids on 02.09.2008 at 11.30 A.M. If the office happens to be closed on the date of last sale / receipt / opening of bids as specified, the bids will be sold / received /opened on the next working day at the same time and venue.
The undersigned will not be responsible for any loss, damage, delay if any in the delivery of the documents or non-receipt of the same within the stipulated period. For details please contact to Sri P.K. Mohapatra, Asst. Engineer (Civil), (P&C) wing, IDCO, IDCOTower, Janpath, Bhubaneswar-751022 or Telephone No.(0674)-2543814 (Extn-105) during office hours.
IDCO reserves the right to cancel any or all the bids without assigning any reason thereof.
Sd/-
Chief General Manager (P&C)
GENERAL CONDITION
1. / Validity of Offer / : / The tender submitted by the tenderer shall remain valid for acceptance for a period of 120 days (One hundred twenty) days from the date of opening of tender.2. / Scope of Supply / : / Supply of Cement, & Rod shall be the responsibility of the contractor and the same will be used in the construction after getting the test certificate and approval by the concerned Divisional Head, IDCO.
3. / Measurement of reinforcement steel / : / Measurement of reinforcement steel will be done as per ISI standard weight. Nothing extra will be paid for rolling margin.
4. / Testing / All cost of mandatory testing of Aggregates, Moorum, sand, cement, steel, concrete cubes, metalscompaction, moorum compaction testing and other construction materials etc. will be borne by the Contractor.
5. / Agreement / On acceptance of tender, the successful tenderer will have to execute agreement with latest addition and alternation made till the date of opening of the tender paper in non-judicial stamp paper of Rs.100.00 and six cartridge paper, which is to be given by the tenderer to the concerned Divisional Head of IDCO.
6. / The Contractor shall have to arrange water and power himself so as to execute the work as per time schedule. Nothing extra will be paid on this account.
7. / The Contractor has to make his own arrangement for approach road to the work site.
8. / The consumption of steel,Cement will be calculated as per Government of Orissa Analysis of Rate.
9. / The Contractor has to make his own arrangement for keeping steel / cement in his store / site. Watch and ward is to be maintained by the Contractor.
10 / The Engineer-in-charge or his representative reserves the right to check the store at any time. The Contractor has to maintain a proper stock book showing daily consumption and balance etc.
(Total ten numbers)
SPECIAL CONDITION
- Notwithstanding any other condition in DTCN, No water will normally be supplied by Corporation. The Contractor is to arrange water for the work at his own cost. The Contractor will lay the pipe line net work required for the construction purpose at his own cost. No delay in construction is permissible on the ground of paucity of water. If the water is availed from the Corporation source by the Contractor, water charges will be levied as per prevailing rate and the amount will be recovered from the his bill. Service roads are to be constructed by Contractor at his own cost.
- No time extension will be granted on the ground of scarcity of water, communication, material and machinery etc.
- The responsibility to locate Govt. approved quarry and burrow area lies with the Contractor.
- Wherever levels are to be taken it will be the responsibility of Contractor to get the same done through concerned Junior Engineer and checked by the Assistant Engineer.
- The Contractor will submit a detailed programme of completion of work with methodology for execution of each item of work at the time of execution of agreement.
6.All machineries will be arranged by the Contractor at his own cost in proper time.
7.The Contractor shall abide by the relevant Act like Minimum wages, Employees Provident Fund, ESI etc. and Rules and Regulations in force of the state of Orissa from time to time for the labour employed in construction work. The contractor shall be fully and solely responsible for any compensation/ fine that may be imposed for violation of the said Rules/Regulations/Act.
8. For any bad quality of work the amount of award given by any consumer court/ judicial court will be recovered from the executing Contractor.
9.Where the agreement rates are more than 25% of the estimated rate, no extra quantity beyond the agreement quantity should be executed without the prior written approval of competent authority of IDCO.
10. Additional performance security shall be deposited by the successful bidder when the bid amount is seriously unbalanced i.e. less than the estimated cost by more than 10%. In such an event the successful bidder will deposit the additional performance security to the amount of the differential cost of the bid amount and 90% of the estimated cost in shape of Bank draft or Bank Guarantee of any nationalized Bank.
11.For any additional quantities up to 25% on any item, the Contractor will be paid at the approved tender rate.
TECHNICAL SPECIFICATION
Provisions contained in relevant sections and clauses of specifications as per Road and Bridge (latest addition) published by IRC and Ministry of Road Transport and Highways ( 4th Revision) shall be followed.
Materials of following specification are to be used in the work. The tenderer are expected to posses and be well conversant with the following I.S. Standard and Code Practice.
1) / Cement / : / IS: 269/1989 & 455/1989(However the grade of cement to be selected by the Engineer-in-charge of work and sample cube test before commencement of work in each batch.)
2) / Steel / : / I.S: 432/1982 (Part-1&2) and 1786/1985
3) / Vibrator / : / I.S: 7246/1974
4) / Aggregate / : / I.S: 383/1970 - IS: 515/1959
5) / Water for mixing & curing / : / Shall be clean, free from injurious amount of oil, salt, acid, vegetable materials and other substances harmful to concrete conforming to IS: 456/2000 and IS: 3023/1965
6) / Sand/ fine aggregate / : / IS: 2116/1980
7) / Cement / : / IS: 269/1989 & 455/1989
8) / Maxphalt / : / IS: 73, S- 35 to S-90 & 455/1989 (30/40 to 80/100)
The tenderers shall have to furnish proof of ownership of the fallowing required machineries in their possession and/or furnish negotiation certificate in the form of affidavit for hiring of such machineries from the rightful owners. In case of hiring of machineries, documentary evidence of ownership shall have to be furnished along with negotiation certificate. Tenderers are required to produce original documents in regard, as a proof of ownership of machineries both in self-possession or hire for verification if required within three working days of opening of packet-I, failing which, the tenders will be invalid.
List of machineries to be furnished with the tender.
- Hot mix plant,
- Vibrator roller,
- Paver Finisher,
- PRR of 8 to 10 T,
- Tar Boiler,
- Truck and Tipper etc.,
- Concrete Mixture,
NOTE : For road work (approach road) specification as per road & bridges (latest edition) published by I.R.C. and MOS&T shall be followed. In case of any doubt and absence of provision regarding specification I.S. shall be referred. (Indian Standard). The latest version of the BIS code shall be followed.
GENERAL CONDITIONS
1. / Drawings and specifications:The contractor after the award of the contract and on signing the agreement shall be furnished free of cost two copies of each of the drawings, specifications, descriptive schedules and other details necessary for execution of work. All further drawings and details as may be prepared by the department/ consultant from time to time for reasonable development of the work described in the contract documents and reasonably necessary to explain and amplify the contract drawings and to enable the contractor to execute and complete the work shall also be supplied in duplicate to the contractor free of cost.
Any further copies of such drawings required by the contractor shall be paid for by him.
The contractor shall keep one copy of all the drawings, specifications, price schedule of items and quantities at work site and the Engineer-in-charge/ consultant/ or his authorised representative shall at all reasonable times have access to the same.
2. / Contractors responsibility:
a) / The Contractor shall provide at his cost every thing necessary for the proper execution of the work according to the intend and meaning of the drawings, schedule of items and quantities and specifications taken together whether the same may be of any not be particularly shown or described therein provided that the same can reasonably be inferred there from and if the Contractor finds any discrepancy in the drawings or between the drawings, schedule of quantities and specifications, he shall immediately in writing refer the same to the Engineer-in-charge/Consultant whose decision shall be final and binding.
b) / Any work done at any time or even before receipt of such details shall be removed / replaced by the Contractor without any expense to owner. If the work is not in order and if so directed by the Engineer-in-charge / Consultant, error, in consistencies in drawings and local conditions effecting the works shall be brought to the notice of the Engineer-in-charge/Consultant immediately for his decision.
c) / All drawings, bill of quantities and specifications and copies thereof furnished by the department/Consultant, are his properly. They shall not be used on any other work and shall be returned to the Department / Consultant at his request on completion and before issue of final certificate or termination of the Contract.
d) / All materials and workmanship shall be of the respect kinds described in the specification, BOQ contract and in accordance with the instruction of the Engineer-in-charge/Consultant. The contractor must satisfy himself about the same while furnishing samples for approval of the Engineer-in-charge/ Consultant, before incorporation in the works.
e) / The Engineer-in-charge/ Consultant may from time to time cause at his discretion such tests on samples of materials or workmanship of all/any materials and work as he may consider necessary at places of manufacture, fabrication, on the site or at such other places. The expenditure incurred for all such tests shall be borne by the Contractor.
f) / All approved samples are to be preserved by the Contractor in a regular manner in the site office for inspection and verification of the Engineer-in-charge/Consultant or his representative from time to time.
3. / Alteration, Addition & Omissions:
The Engineer-in-charge/ Consultant shall make any variation of the form, quality or quantity of the works or any part thereof that may in his opinion be necessary and for that purpose or if for any, other reason it shall, in his opinion be desirable, he shall have power to order the Contractor to do so and the Contractor shall do any or all of following:
a) / Increase or decrease the quantity of any work included in the contract.
b) / Omit any such work;
c) / Change the levels, lines, position and dimensions of any part of the works and;
d) / Execute additional works of any kind necessary for the completion of the work.
No such variation shall in any way vitiate or invalidate the contract, but the value of all such variations shall be taken into account and shall be added to or deducted from the contract sum accordingly, but no such variation shall be made by the Contractor without prior written instruction from the Engineer-in-charge or Consultant.
a) / The schedule of quantities/ rates shall be deemed to have been prepared and included in accordance with the method of measurement of work set out and as per the relevant specifications or in its absence relevant IS: code of practice.
Any error in the specification or in quantity or omission of any item from the Schedule of Quantities/ rates shall not vitiate the contract but be adjusted by adding to or deduction from the contract sum provided that no rectification of errors, if any, shall be allowed in the contract schedule of rates.
4. / Valuation of variations:
a) / All extra or additional work done or work omitted shall be valued at the rates and price set out in the prices schedule of quantities, and/or derived there from. If in arriving at the contract sum, the Contractor have added to or deducted from the total of the items in the tender any sum either as a percentage or proportion, then the same percentage of proportion shall apply to all items or works in the prices schedule as also for valuation of variation.
b) / If the contract does not contain any rate or price applicable to the extra or additional work, or the rate or price in the priced schedule of quantities has become in applicable in the opinion of the Engineer-in-charge/ Consultant by virtues of such addition or omission, then suitable rates or price shall be agreed such rates shall be derived by analysis based on standard schedule of rates of State PWD/ PHD or in case such is not available therein, from any approved schedule with the various elements valued at local market price plus 10(Ten) percent towards overheads.
5. / The Offers are also to include:
a) / To supply all materials, labour, supervision, services, supports, scaffoldings, approach road, construction equipments, tools and plant etc. as required for proper execution of all the items of the work as per drawing and specifications.
b) / To provide all incidental items not shown or specified in particular, but reasonable or necessary for successful completion of the work in accordance with the drawings, specifications and schedule of quantities.
c) / Cleaning, Uprooting the stumps, vegetation and old masonry etc. met in the trenches and excavation.
d) / Providing shoring and shuttering to avoid sliding of soils and removal of the same or completion.
e) / De-watering as required and directed.
f) / Excavation at all depths (unless otherwise mentioned in schedule), stacking separately usable and disposal of excess earth and materials from site as directed.
g) / Curing of all concrete and cement work as per specification and direction.
h) / Centering, shuttering as required for all concrete work.
I) / Bending, binding, tying the grill and placing in position, including supply of all materials and labour etc.
j) / To provide water and power required for construction, testing and commissioning.
k) / Testing of materials and works as per specification and direction.
SPECIAL CONDITION