A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WAS HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, SEPTEMBER 15, 2015 AT 10:00 A.M.
PRESENT: Cheryl Cotner, Bailey, member, Mickey Thompson, member, and Warren V. Nash, president.
OTHERS PRESENT: Chris Gardner, Linda Moeller, Fire Chief Juliot, Fire Marshal Koehler, Brian Slade, John Burger, Police Chief Bailey, David Hall, Tonya Fischer, Jessica Campbell, Courtney Lewis, Brandon Sailings, Mike Hall, Shaun Payne, John Rosenbarger, Larry Summers and Vicki Glotzbach
CALL TO ORDER:
Mr. Nash called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
1. Shirley Baird re: Requesting extra patrolling on the corners of 5th and 6th St. meeting at Elm St.
Police Chief Bailey stated that he has spoken with Councilwoman Baird and the matter has been resolved.
2. Brad Flair with Wick’s Pizza re: Permission to close sidewalk, in front of business, during Harvest Homecoming and a portion of the City parking lot
Mr. Flair stated that they would like to close the sidewalk and put up a fence like they did last year. He provided a proposal for the board to review which is on file in the city clerk’s office.
Mr. Nash asked if it worked out for them last year.
Mr. Flair stated that he didn’t feel there were any problems last year.
Mr. Nash asked if he has been in contact with Mr. Art Niemeier from Harvest Homecoming.
Mr. Flair replied that he has not.
Police Chief Bailey stated that they had no issues with the set up at Wick’s last year and it is the same so he is okay with it.
Mr. Nash stated that he thinks Harvest Homecoming should be contacted just so they are aware of what is going on.
Mr. Thompson moved to approve subject to letting Harvest Homecoming know about it, Mrs. Cotner-Bailey second, motion carries.
3. Ken Adams re: Dumpster permit at 2219 Willard Avenue
Mr. Adams stated that he has an auction company and they have a contract to have a public auction at 2219 Willard Avenue and they have to clean everything out but there is nowhere to put a dumpster on the property so he is requesting a permit to put it in the street. He said he told Mr. Thompson he would put reflective tape on it and put it as close to the sidewalk as it will allow.
Mr. Nash asked what date he wanted to set up the dumpster.
Mr. Adams replied as soon as he can get it there.
Mr. Nash asked how long he wanted a dumpster.
Mr. Adams replied two weeks.
Mr. Thompson moved to approve the dumpster permit through the 29th of September, Mrs. Cotner-Bailey second, motion carries.
COMMUNICATIONS – PUBLIC:
Mr. Larry Proctor, 906 Pearl Street, presented copies of the alley that comes off Summit which comes off of Pearl Street. He said that he is requesting that the alley be repaired.
Mr. Thompson stated that it is on the list but he must keep in mind that the appropriation was for a certain amount and by that being an alley, there is a possibility that it could get bumped off or at least moved over for the next appropriation. He said that it just depends upon how the funding works out.
Mr. Nash stated that streets take precedence over alleys.
Mr. Proctor asked how long he should wait to inquire where it is on the list.
Mr. Thompson recommended that he call back in November and gave Mr. Proctor his card.
Mr. Jason Copperwaite presented the plat for Glenwood Springs, Section 4, to the board to approve and sign so that he can get it recorded. He explained that Mr. Thieneman obtained this from Mr. Bob Lynn and it has been approved by the plan commission and sewers are in as well as the curbs. He said this is actually in the county but it is in the two mile planning jurisdiction for the plan commission. He also said that he thought he had gone through the process of having the various boards sign the plat a few months ago but he couldn’t find it.
Mr. Summers asked if Wabash Avenue was going to be dedicated through that plat.
Mr. Copperwaite replied that it wouldn’t be in this plat but will be in the next one.
Mr. Thompson asked if the plan commission was okay with everything.
Mr. Copperwaite stated that they did approve the plat but will not sign it until everyone else has signed.
Mr. Nash asked Mr. Summers if he recommended approval.
Mr. Summers stated that as part of the plan commission stipulation they are required to make a connection between Wabash Avenue and Homestead Drive so as long it is dedicated later, which Mr. Copperwaite has indicated, then he is okay with it.
Mr. Nash stated that he noticed part of it is in the flood hazard zone but no houses will be in that area.
Mr. Copperwaite explained that is the common area except for the back of lots 38, 39 and 40 and those houses are elevated two foot above to meet the flood standards.
Mr. Nash asked about section 3 and if it is already built.
Mr. Copperwaite explained that it is already platted and he believes that it is built out. He said that he knows the streets are all built out but not 100% sure on all of the lots.
Mrs. Cotner-Bailey moved to approve the plat for Glenwood Springs, Section 4,
Mr. Thompson second, motion carries.
Mr. Chris Jackson, Dan Cristiani Excavating, presented a road closure plan for approval to install sewers across Kamer Miller Road.
Mr. Thompson stated that it is county so this board does not have jurisdiction over that area.
OLD BUSINESS:
1. Lighting at Edgewood Station
Mr. Thompson stated that there are two existing poles in the area so he will have a meeting with a Duke engineer on Monday to see if lighting on those poles may help.
2. Safety issues on Grant Line Road at Blackberry Ridge
Mr. Summers stated that he has been in touch with INDOT and they are going to send the old improvements that they were planning to do on Grant Line Road before they scrapped the improvement project. He said that he has also been in talks with an engineering firm to look at several different solutions out there that are hopefully low cost to moderate cost.
Mr. Nash asked if there is anything else that we can do with signage.
Mr. Thompson stated there are flashing lights on the hidden entrance signs and we also changed the speed limit there.
TABLED ITEMS:
COMMUNICATIONS - CITY OFFICIALS:
1. Vicki Glotzbach re: Permit request for Karen McKinley wedding at Bicentennial Park
Mrs. Glotzbach stated that last week the board approved the rules and regulations for weddings at Bicentennial Park and Karen McKinley would like to obtain a permit for Saturday, October 24th at 4:00 p.m.
Mr. Nash asked if she is in accordance with our new policy.
Mrs. Glotzbach replied yes.
Mrs. Cotner-Bailey moved to approve, Mr. Thompson second, motion carries.
2. John Rosenbarger re: LPA Consulting Contract with Lochmueller Group, Inc.
Mr. Rosenbarger stated that it is for the McDonald Lane Project that is scheduled to be finished by August, 2017. He explained that the contract is in the amount of $569,700.00 and there will be one to two inspectors on it at all times coordinating with utilities and the general contractor. He added that they will report their findings to INDOT and us.
Mr. Summers stated that he has incredible confidence in the people on this project.
Mr. Nash asked when construction will begin.
Mr. Rosenbarger replied November.
Mr. Nash asked if there is a penalty clause if it is not finished by the contract date.
Mr. Rosenbarger stated that he is not sure what INDOT does.
Mr. Summers stated that they typically have a liquidated damages clause in their contracts.
Mr. Rosenbarger stated that inspection is required to go until it is finished and Lochmueller committed to two extra months with no extra money if that happens but we will be doing everything possible to keep it within that August date.
Mr. Thompson moved to approve, Mrs. Cotner-Bailey second, motion carries.
3. Police Chief Bailey re: Addition of captain to his staff
Police Chief Bailey stated that this board holds authority over staffing for supervisors in the police department and he requested that the board allow him to add a captain’s rank to his staff. He added that is for a supervisor shortage and an upcoming retirement. He also added that would take him from four to five.
Mrs. Cotner-Bailey moved to approve, Mr. Thompson second, motion carries.
4. Shaun Payne re: River Run Aquatic Center
Mr. Payne stated that he was sent to the board by Ms. Meredith to inform the body that they are shutting down the aquatic center this weekend and they have Serve Day with Northside Church so some of those folks will be helping. He said that if anyone wants to give their time, they could always use extra help. He said they will be working from 9:00 a.m. until noon on Saturday and 1:00 p.m. until 4:00 p.m. on Sunday.
Mr. Nash asked how many people visited the park this summer.
Mr. Payne replied over 30,000.
Mr. Summers stated it was 32,000.
5. Courtney Lewis re: Request to close the Main Street parking lot on Wednesday
Ms. Lewis stated that she needs permission to close the Main Street parking lot tomorrow from 8:00 a.m. until noon because she has a group of volunteers coming from American Water to help repaint the parking blocks and the wall.
Mr. Thompson moved to approve, Mrs. Cotner-Bailey second, motion carries.
6. Mike Hall re: Everbridge Contract
Mr. Hall explained that it is a mass notification software and is used by a couple of agencies around here like Floyd County and the Indiana State Police. He said that it is an opt-end software for emergencies and news notifications so if you are a resident you will be able to sign up and you will get a notification on any kind of weather emergency in the area. He said that it will also send notifications on things such as a boil water advisory.
Mr. Nash asked how people will be notified.
Mr. Hall explained that when you sign up you will provide contact information.
Mr. Nash asked how people will be able to sign up.
Mr. Hall stated that they are going to do a press release on it and do some social media work on it. He said that they will also be able to sign up at a couple of big events like the Harvest Homecoming at the city booth.
Mrs. Cotner-Bailey asked if it is just a one year contract.
Mr. Hall replied yes and stated that there is also the annual recurring fee if we elect to continue it for further years.
Mr. Nash asked Police Chief Bailey what he thinks about it.
Police Chief Bailey stated that he is very much in favor of it.
Mrs. Cotner-Bailey moved to approve the Everbridge Contract in the amount of $12,420.00, Mr. Thompson second, motion carries.
7. Warren Nash re: Signs in the right-of-ways
Mr. Nash stated that he has noticed a lot of signs in the right-of-ways and asked if anything is going to be done about it.
Mr. Thompson stated that Mr. Mike Hall is working on a press release to let citizens know that we are getting ready to do a sign clean up so if they have signs in the right-of-ways they will be picked up.
APPOINTMENTS:
BIDS:
CLAIMS:
APPROVAL OF MINUTES:
Mr. Thompson moved to approve the Regular Meeting Minutes for September 8, 2015, Mrs. Cotner-Bailey second, motion carries.
ADJOURN:
There being no further business before the board, the meeting adjourned at 10:40 a.m.
______
Warren V. Nash, President Vicki Glotzbach, City Clerk
5 Board of Works
September 15, 2015
All meetings are recorded and on file with the City Clerk’s Office