Anthony Jermyn (Clerk)
Tel : 01633 430549
Mobile: 07715554139
E-mail:
Web : / 91 Wentwood Road
Caerleon
Newport
South Wales
NP18 3RW
MINUTES OF THE BISHTON COMMUNITY COUNCIL MEETING 8th DECEMBER 2010 AT THE COMMUNITY CENTRE, UNDERWOOD AT 7PM
Present:Cllr John Davies, Chair
Cllr Gill Burton, Vice Chair
Cllr John Cochlin
Cllr Rob Hepworth
Tony Jermyn, Clerk
Mr George Paterson, member of the public
1APOLOGIES FOR ABSENCE
MINUTE 136/10-11: were received from Cllr Tony Gray, Cllr Steve Periam and NCC Cllr Mr Martyn Kellaway.
2MINUTES OF MEETING 13th OCTOBER 2010
MINUTE 137/10-11: were agreed at the meeting on 10 November 2010.
3MATTERS ARISING
MINUTE 138/10-11: the Clerk ran through each of the action points, as follows:-
Minute 117/10-11:
(playground inspections). Contact had been made with Digley Associates; and a site visit was planned when the worst of the winter weather was over.
ACTION: CLERK
(Local Government Boundary Commission Report). Action was complete. After the Council had sent its representations the Welsh Assembly Government had refused to accept the report. NFA
Minute 112/10-11:
(2010-2011 Accounts):Was an agenda item.
Minute 113/10-11:
(BestKeptGarden Awards): the Clerk was asked to check the availability of the Mayor on 10th or 11th January.
ACTION: CLERK
(Stagecoach bus services). Action was ongoing. The Clerk was also asked to contact Viola about low floor buses on the number 61 route.
ACTION: CLERK
(contract for changing room boilers): action was ongoing.
ACTION: CLERK
(VAT): action was ongoing.
ACTION: CLERK
Minute 118/10-11:
(search and rescue helicopter at RAF Chivenor). Action was complete.
(Shared Charter for Newport). Action was complete.
Minute 119/10-11 (East Newport Cycle Speedway Club). Was an agenda item.
Minute 123/10-11 (buses to Bishton). This was held in abeyance because of Cllr Kellaway’s absence.
ACTION: NCC CLLR MARTYN KELLAWAY
(Bishton Lane). Action was complete as regards a letter to NCC. The NCC had responded; and Cllr Robert Hepworth drew attention to a number of issues which he thought merited further action. Cllr Hepworth agreed to let the Clerk have the draft of a response for him to send on the Cllr Fouweather.
ACTION: CLLR HEPWORTH & CLERK
(Minimum wage). Action was complete.
4MINUTES OF THE MEETING OF 10th NOVEMBER 2010
MINUTE 139/10-11. The minutes of the meeting were agreed as a true and accurate record of proceedings.
5MATTERS ARISING
MINUTE 140/10-11: the Clerk ran through each of the action points, as follows:-
MINUTE 125/10-11 (East Newport Cycle SpeedwayClub). Was an agenda item.
Minute 129/10-11:
(invoice for Tony Evans). Action was complete.
(2011 Census). Action was complete.
(Survey about work of Community Council’s). The Clerk agreed to complete the online survey.
ACTION: CLERK
(Letter from Jessica Morden MP re: ENCSC). Action was complete.
(NCC request for future meeting dates). Action was complete.
(use of buildings for 2011 elections). Action was complete.
(approach from South Wales Argus). Action was complete.
(invoice from WWA). Action was complete.
(returned cheque). Matter resolved but still awaiting payment of £6 bank charge.
ACTION: CLERK
Minute 131/10-11: (Best Kept Garden Awards). Was an agenda item.
MINUTE 132/10-11: (2009-10 accounts). Action was ongoing
ACTION: CLERK
6CORRESPONDENCE
MINUTE 141/10-11. The Clerk presented the following:-
An e-mail from Mazars raising questions on the 2009-2010 annual return. The Clerk agreed to respond.
ACTION: CLERK
A paper from the Welsh Assembly Government about “Community Resilience”. The Committee noted the contents of the report.
A paper prepared by the South Wales Fire Brigade setting out principles and guidelines for the future operation of the service. Cllr Hepworth agreed to consider same.
ACTION: CLLR ROBERT HEPWORTH
7EAST NEWPORT CYCLE SPEEDWAY CLUB
MINUTE 142/10-11: the Clerk reported that he had met Bianca Paterson on two occasions (reports of which had already been conveyed to committee members). The meetings had been positive and constructive with frank exchanges of views. As regards the planning application for the floodlights, theClerk advised that he had been asked to sign part of NCC’s planning documentation as owners of the site on which the Club operates. The Clerk had refused not only because the Council were not owners of the site but also because the planning application was flawed as it included a request for a hard standing which the Council had already refused permission for. Bianca Paterson took all these points on board and agreed to go back and prepare a revised planning application. Ongoing.
ACTION: CLERK
8UNDERWOOD RESIDENTS GROUP/ UNDERWOOD MUF
MINUTE 143/10-11. The Clerk reported that he had spoken to Sarah Edinburgh at length and believed an understanding had been reached as to the future relationship between the Group and the Council. As regards the MUF, the Clerk advised that he had written to Newport City Homes about same and was awaiting a response.
ACTION: CLERK
9PROGRAMME OF WORKS 2010-11
MINUTE 144/10-11. The latest proposals submitted by the Clerk were agreed by the Committee.
10DEVELOPMENT OF WEBSITE
MINUTE 145/10-11. The Clerk advised that he had prepared a paper covering the history of Bishton, Underwood and Wilcrick and the powers of the Community Council for possible inclusion on the website. Cllr Robert Hepworth had kindly supplemented this with more text on the history of Bishton. The Committee agreed to add this material to the website.
11BEST KEPT GARDENS COMPETITION
MINUTE 146/10-11. The Clerk advised that the Mayor was available on Monday and Tuesday 10th and 11th January. The Committee decided on the 11th; and the Clerk agreed to firm up the arrangements with the Mayor’s office.
ACTION: CLERK
12ANNUAL GENERAL MEETING
MINUTE 147/10-11.The Committee agreed to hold this on Wednesday 2 February. The Clerk was asked to prepare all the necessary notices.
ACTION: CLERK
132010-2011 ACCOUNTS
MINUTE 148/10-11. At this point, the Chair asked Mr Paterson to leave the meeting which he did. The Clerk then presented details of income and expenditure from 8 November to 7 December. The figures were agreed by the Committee.
14ANY OTHER BUSINESS
MINUTE 149/10-11. The following issues were raised:
The Chair proposed a children’s Christmas Party at Bishton Village Hall (to be arranged by the BVA) and asked for a donation for same. The Committee agreed to contribute
Cllr Gill Burton sought permission to buy some new Christmas decorations for the Community Centre. The Committee agreed to this proposal.
15DATE OF NEXT MEETING
MINUTE 150/10-11. Was left open until arrangements for the Best Kept Garden Competition had been finalised.
ACTION: CLERK