North Carolina Alcohol Beverage Control Board
ABC POLICY AND PROCEDURE MANUAL
Welcome new employee!
On behalf of your colleagues, I welcome you to ABC Board and wish you every success here.
We believe that each employee contributes directly to ABC Board's growth and success, and we hope you will take pride in being a member of our team.
This manual is designed to acquaint you with ABC Board and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the manual. It describes many of your responsibilities as an employee and outlines the programs developed by this ABC Board to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth.
No employee manual can anticipate every circumstance or question about policy. As this ABC Board continues to grow, the need may arise and the ABC Board reserves the right to revise, supplement, or rescind any policies or portion of the manual from time to time as it deems appropriate. The only exception to any changes is our employment-at-will policy permitting you or ABC Board to end our relationship for any reason at any time. Employees will, of course, be notified of such changes to the manual as they occur.
We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome!
Sincerely,
Employee Acknowledgement Form
The employee Manual describes important information about ABC Board, and I understand that I should consult the General Manager regarding any questions not answered in the Manual.
I have entered into my employment relationship with ABC Board voluntarily and acknowledge that there is no specified length of employment. Accordingly, either ABC Board or I can terminate the relationship at will, with or without cause, at any time, so long as there is no violation of applicable federal or state law.
Since the information, policies, and benefits described here are necessarily subject to change, I acknowledge that revisions to the Manual may occur, except to ABC Board's policy of employment-at-will. All such changes will be communicated through official notices, and I understand that revised information may supersede, modify, or eliminate existing policies. Only the chief executive officer of ABC Board has the ability to adopt any revisions to the policies in this Manual.
Furthermore, I acknowledge that this Manual is neither a contract of employment nor a legal document. I have received the Manual, and I understand that it is my responsibility to read and comply with the policies contained in this Manual and any revisions made to it.
EMPLOYEE'S NAME (printed): ______
EMPLOYEE'S SIGNATURE: ______
DATE: ______
Customer Relations
Customers are among our ABC Board's most valuable assets. Every employee represents this ABC Board to our customers and the public. The way we do our jobs presents an image of our entire ABC Board. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers.
The ABC Board will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the General Manager for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of the ABC Board. Positive customer relations not only enhance the public's perception or image of the Board, but also pay off in greater customer loyalty and increased sales and profit.
Nature of Employment
Employment with the ABC Board is voluntarily entered into and the employee is free to resign at will at any time, with or without cause. Similarly, the ABC Board may terminate the employment relationship at will at any time, with or without notice or cause, so long as there is no violation of applicable federal or state law.
Policies set forth in this manual are not intended to create a contract, nor are they to be construed to constitute contractual obligations of any kind or a contract of employment between the ABC Board and any of its employees. The provisions of the manual have been developed at the discretion of management and, except for its policy of employment-at-will, may be amended or cancelled at any time at the Board's sole discretion.
These provisions supersede all existing policies and practices and may not be amended or added to without the express written approval of the chief executive officer of the ABC Board.
Employee Relations
The ABC Board believes that the work conditions, wages, and benefits it offers to its employees are competitive with those offered by other employers in this area and in this industry. If employees have concerns about work conditions or compensation, they are strongly encouraged to voice these concerns openly and directly to their supervisors.
Our experience has shown that when employees deal openly and directly with supervisors, the work environment can be excellent, communications can be clear, and attitudes can be positive. We believe that the ABC Board amply demonstrates its commitment to employees by responding effectively to employee concerns.
Equal Employment Opportunity
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the ABC Board will be based on merit, qualifications, and abilities. The Board does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
The Board will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.
In addition to a commitment to provide equal employment opportunities to all qualified individuals, the Board has established an affirmative action program to promote opportunities for individuals in certain protected classes throughout the ABC Board.
Any employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of their immediate supervisor or the General Manager. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.
Business Ethics and Conduct
The successful business operation and reputation of the ABC Board is built upon the principles of fair dealing and the ethical conduct of our employees. Our reputation for integrity and excellence requires careful observance of the spirit and letter of all applicable laws and regulations, as well as a scrupulous regard for the highest standards of conduct and personal integrity.
The continued success of the ABC Board is dependent upon our customers' trust and we are dedicated to preserving that trust. Employees owe a duty to the ABC Board, its customers, and our appointing authority to act in a way that will merit the continued trust and confidence of the public.
The ABC Board will comply with all applicable laws and regulations and expects its board members and employees to conduct business in accordance with the letter, spirit, and intent of all relevant laws and to refrain from any illegal, dishonest, or unethical conduct.
In general, the use of good judgment, based on high ethical principles, will guide you with respect to lines of acceptable conduct. If a situation arises where it is difficult to determine the proper course of action, the matter should be discussed openly with your immediate supervisor and, if necessary, with the Supervisor for advice and consultation.
Compliance with this policy of business ethics and conduct is the responsibility of every ABC Board employee. Disregarding or failing to comply with this standard of business ethics and conduct could lead to disciplinary action, up to and including possible termination of employment.
Conflicts of Interest
Both board members and employees have an obligation to conduct business within guidelines that prohibit actual or potential conflicts of interest. An actual or potential conflict of interest occurs when a board member or an employee is in a position to influence a decision that may result in a personal gain for that individual or for a relative as a result of ABC Board's business dealings. For the purposes of this policy, a relative is any person who is related by blood or marriage, or whose relationship with the employee is similar to that of persons who are related by blood or marriage.
No "presumption of guilt" is created by the mere existence of a relationship with outside firms. However, if employees have any influence on transactions involving purchases, contracts, or leases, it is imperative that they disclose to an officer of the ABC Board as soon as possible the existence of any actual or potential conflict of interest so that safeguards can be established to protect all parties.
Personal gain may result not only in cases where an employee or relative has a significant ownership in a firm with which the Board does business, but also when a board member, an employee or relative receives any kickback, bribe, gift, or special consideration as a result of any transaction or business dealings involving ABC Board.
Personal Relationships in the Workplace
The employment of relatives or individuals involved in a dating relationship in the same area of an organization may cause serious conflicts and problems with favoritism and employee morale. In addition to claims of partiality in treatment at work, personal conflicts from outside the work environment can be carried over into day-to-day working relationships.
For purposes of this policy, a relative is any person who is related by blood or marriage, or whose relationship with the employee is similar to that of persons who are related by blood or marriage. A dating relationship is defined as a relationship that may be reasonably expected to lead to the formation of a consensual "romantic" or sexual relationship. This policy applies to all employees without regard to the gender or sexual orientation of the individuals involved.
Relatives of current employees may not occupy a position that involve working directly for or supervising their relative. Relatives of board members are prohibiting from working for the board in any capacity.
Individuals involved in a dating relationship with a current employee may not occupy a position that will involve working directly for or supervising the employee with whom they are involved in a dating relationship. The ABC Board also reserves the right to take prompt action if an actual or potential conflict of interest arises involving relatives or individuals in a dating relationship who occupy positions at any level (higher or lower) in the same line of authority that may affect the review of employment decisions.
If a relative relationship or dating relationship is established after employment between employees who are in a reporting situation described above, it is the responsibility and obligation of the supervisor involved in the relationship to disclose the existence of the relationship to management. The individuals concerned will be given the opportunity to decide who is to be transferred to another available position. If that decision is not made within 30 calendar days, management will decide who is to be transferred or, if necessary, terminated from employment.
In other instances where a conflict or the potential for conflict arises because of the relationship between employees, even if there is no line of authority or reporting involved, the employees may be separated by reassignment or terminated from employment. Employees in a close personal relationship should refrain from public workplace displays of affection or excessive personal conversation.
Immigration Law Compliance
ABC Board is committed to employing only United States citizens and aliens who are authorized to work in the United States and does not unlawfully discriminate on the basis of citizenship or national origin.
In compliance with the Immigration Reform and Control Act of 1986, each new employee, as a condition of employment, must complete the Employment Eligibility Verification Form I-9 and present documentation establishing identity and employment eligibility. Former employees who are rehired must also complete the form if they have not completed an I-9 with ABC Board within the past three years, or if their previous I-9 is no longer retained or valid.
Employees with questions or seeking more information on immigration law issues are encouraged to contact the General Manager. Employees may raise questions or complaints about immigration law compliance without fear of reprisal.
Fitness for Duty
It is the goal of the ABC System to provide a safe workplace for all employees. To accomplish this goal, the ABC Board has adopted the following fitness for duty policy:
- All employees are expected to be physically and mentally fit to perform their jobs in a safe manner at all times. If you are not able to perform your job or if you are taking medication that might affect your ability to do your job, you are to inform your supervisor immediately.
- If a supervisor believes you are not fit to perform your duties, one or more of the following may occur: you may be sent home, relieved of certain duties, assigned to different duties, assigned to light duty, requested to take a medical examination, or asked for an explanation which may result in being suspended without pay or termination.
- As a condition of employment, you may be requested at anytime to undergo a medical examination to determine your fitness for duty.
- Any employee who refuses to cooperate with a determination of whether he or she is fit for duty will be subject to corrective action, up to and including termination.
- If you are not fit for duty, you may be eligible for benefits, such as sick leave, worker's compensation, or group health care. If you are not able to perform some duties but can perform others; an attempt will be made to reasonably accommodate your restricted activity.
- This policy will be interpreted and applied so as to conform to applicable law, including the Americans with Disabilities Act (ADA).
- A written request for reasonable accommodation must be provided to your supervisor and forwarded to the General Manager.
Lifting Requirements
All store and warehouse personnel must be able to lift cases weighing up to 40 pounds and use hand trucks in the performance of daily duties as well as, any bending or stooping required in normal cleaning and stocking responsibilities.
Media Relations
It is the policy of the ABC Board not to grant interviews to the media without prior approval of the General Manager. This policy ensures that accurate information will be provided to the public. In the event that a member of the media contacts an employee the following procedure should be followed:
1.Any request for an interview should be referred to the General Manager.
2.During the time required to contact the General Manager, reporters should be told "no comment".
3.If a reporter asks or attempts to interview an employee, he/she should politely decline, explaining that the General Manager must first be contacted for approval.
4.The employee should contact the General Manager, providing the name of the reporter, name of the publication or branch of media, a telephone number, and the topic of interest.
Electronic Media
In keeping with the best interests of our employees, board, and customers, the ABC Board has established the following guidelines regarding electronic media:
Individuals (employees or non-employees) are not permitted to make any sound recordings, videotape recordings, or take photographs within the facility without prior authorization from management.
Employees are not permitted to make any recording or take any photographs of another employee of the Board at any time unless approved by the General Manager for official use.
- Only software that has been legally acquired and licensed to the ABC Board may be installed on the System's computers.
- Employees are not permitted to copy, resell or transfer any software from the System's computers.
- Employees are permitted to utilize word processing or other computer functions including e-mail and Internet access for the System's business purposes only.
- The System reserves the right to discipline, up to and including termination, any employee found to be in violation of this policy.
Register Shortages
All store personnel are responsible for balancing their registers at shift closing. The employee must make up any shortage at shift's end. The Manager can make arrangements for signed IOU’s, which allow for funds to cover the shortage until the employee makes repayment. All overages are the property of the ABC Board.
Bank Deposits
It is the policy of the ABC Board to make daily deposits unless the bank is not open for business. All weekend deposits will be made the following business day. All deposits will be placed in a Board designated location until the deposits is placed in the bank. Under no circumstances will an employee remove a deposit from the store unless for deposit in the ABC Board’s bank account.
Price Discrepancies
Should the circumstance arise that the price of a product when rung up at the register differs from the price on the shelf tag and the shelf tag is lower, the lower price must be honored. Keep a copy of the receipt and notify your manager of the discrepancy. Also, document the difference on your end of shift report – noting the shelf price vs. the register price.
Polygraph Examinations
If there is a shortage of funds or merchandise in any department (store, office or warehouse), the General Manager or Board may require that any or all employees of that department take a polygraph examination concerning that shortage. Refusal to take a polygraph exam when requested shall result in immediate termination.