Hicks FTP order import process.

You will prepare an order file with the format described below. You will place it in the “th” directory. It must be a tab delimited file. You have a great deal of leeway in the name you chose. We suggest using the PO number as a file name. Include only one order per file. Only the first rows name and address will be read.

Name / Length
1 / Shipping method / 8 / Future
2 / Your PO / 16
3 / Ship to name / 100
4 / Ship to address line 1 / 100
5 / Ship to address line 2 / 100
6 / Ship to city / 30
7 / Ship to state / 2
8 / Ship to ZIP code / 10
9 / Hicks item number / 13
10 / Quantity ordered / 5,0
11 / Expected price / 8,2
12 / FFL number / 15
13 / Use FFL’s Physical or Mail address / 1
14 / Consumer name / 40
15 / Consumer phone number / 40

For firearms drop-ship, in column 13 enter a “P” or a “M” to designate whether we should ship to the physical address on the FFL or the mailing address on the FFL. Either way, we will be shipping to the address on the data file provided by the ATF that matches the FFL number you provide. The ship to address data provided in your order file will not be used.

Approximately once a minute, your “th” directory will be scanned for files. Those files will be verified. If they contain errors, they will be rejected and an email sent to you. Any error will cause the entire file to fail.

Between 1800 and 1815 CT and between 2250 and 0150 CT, the FTP server will accept files but they will not be processed until the background jobs complete.

For optimum processing speed, it behooves you to have your account in good standing. The credit manager must intervene for customers with past due or high balances.

For firearms drop-ship. You will place an image of the FFL in the “/th/fflonly” directory. The file name must be the FFL. Any special characters you put in the file name will be removed. They do not affect our process either way. 154000010C00725.jpg is an example of a file name. so far, we can process .jpg and .pdf files. If you have another, please contact us.

This is the process:

1The receipt of the order and the receipt of the FFL are asynchronous. This means they can happen in any order.

2Once the order is received and it is syntactically correct, inventory will be allocated.

3If we happen to have this particular FFL on file already, and image is not required.

4Our office staff will verify the FFL image against the data file provided by the ATF.

5If your credit is in good standing, a pick sheet will be prepared.

6A packing slip with the consumers name and phone number will be prepared

7The order will be picked, packed and shipped.

8Tracking data will be provided in our normal fashion.