CITY OF LEEDS
Minutes
June 2, 2014
6:00 PM
A regular meeting of the Leeds City Council was called to order by Mayor Lloyd Himle on June 2, 2014, 6:00 pm at Leeds City Hall. Present were Council Members: Kyle Nelsen, Linda Himle, Terry Westphal and Rob Nelsen. Also present were Sherriff Rohrer, Brad Muscha with Moore Engineering, Michelle Fritz with North Central Planning Council, Pam Stang, Jessica Sabo, city employees: Edythe Nelsen, Justin Nelsen and Kari Follman.
Police
Sheriff Rohrer gave his report to the Council
Moore Engineering
Brad Muscha and Michelle Fritz conducted the bid opening for the Water Tower Improvement District #2014-1 Project at 3:00pm on June 2, 2014. Mr. Muscha reported that representatives from H & H Coatings, TMI Coatings, and Ferguson’s Water Works were present at the bid opening.
TMI Coatings, Inc. bid was $275,300 for Part 1, H & H Coatings, Inc was $347,740 for Part 1 and $165,505.10 for Part 2, Ferguson’s Water Works only bid on Part 2 with a bid of $135,272.00.
Bids from Tri-State Coatings and Classic Protective Coatings were not opened due to labeling issues on the outside envelopes. The City Council has the authority to disregard any irregularities in the bids. Kyle Nelsen made a motion, seconded by Linda Himle, to table awarding Part 1 and Part 2 of the Water Tower Improvement Project. The Council will receive legal advice from City Attorney Bruce Gibbens on whether to proceed with opening bids from Tri-State Coatings and Classic Protective Coatings. A special meeting will be scheduled to act on legal advice that the Council receives.
Kyle Nelsen made a motion to approve the agreement between Owner and Engineer for Professional Services for Water Tower Improvement District No. 2014-1. The motion was seconded by Rob Nelsen and carried.
A motion was made by Kyle Nelsen, seconded by Terry Westphal, to approve the Amendment to the Owner-Engineer Agreement (Exhibit K) in the amount of $15,000 for professional services related to the citywide water meter replacement. The motion carried.
Kyle Nelsen made a motion, seconded by Linda Himle, to approve Moore Engineering invoice # 7826(dated 5/27/14) in the amount of $41,400 for professional services provided to date. The motion carried.
A motion to approve the agreement between Owner and Engineer for Professional Services for Sanitary Sever Improvement District #2014-1 was made by Kyle Nelsen. Terry Westphal seconded the motion and the motion carried.
Public Hearings/ Public Comments
Pam Stang addressed the Council. Terry Westphal made a motion to refund Ms. Stang $250.00 in fees incurred for discontinuation of services due to lack of payment for invoices related to a water break and to not charge her for mowing her grass on 5-3-14. Linda Himle seconded the motion. A roll call vote was requested: Terry Westphal – yea, Linda Himle- Yea, Kyle Nelsen- Nay, and Rob Nelsen- Nay. Mayor Himle broke tie with yea vote. The motion carried.
Jessica Sabo presented the Council with concerns of diseased trees located on property owned by the Leeds Economic Development Corporation. The City of Leeds lacks a Tree Arborist or a Tree Arboretum Board. The Council directed Ms. Sabo to meet with the EDC.
Public Works Superintendent:
Westphal made a motion, seconded by Rob Nelsen to have Justin get a quote from Infratec to reline or replace manholes on county road. The motion carried.
A motion was made by Nelsen, seconded by Linda Himle to write letter on behalf of City regarding a recent water connection. The motion carried.
Financial
Kyle Nelsen made a motion, seconded by Linda Himle, to approve time sheets for city employees. The motion carried.
A motion was made by Kyle Nelsen, seconded by Terry Westphal to accept financial reports. The motion carried.
A motion was made by Kyle Nelsen, seconded by Linda Himle to accept May meeting minutes and minutes for special meeting on 5-21-14. The motion carried.
Old business:
So be it Resolved by the Leeds City Council that a water fee of $12.75 and a sewer fee of $1.96 be added to the utility billing as soon as possible. The fees are required to service debt incurred with the Water Tower Improvement Project and the Sanitary Sewer Improvement Project.
This resolution was brought to the Council by Kyle Nelsen and was seconded by Rob Nelsen. The Resolution carried. This was the second reading of this resolution.
New Business
A motion was made by Kyle Nelsen, seconded by Rob Nelsen to approve Lynn Haagenson building permit to move a garage contingent upon Mr. Haagenson submitting a map to indicate where on his property he is planning on locating this garage. The motion carried.
A motion was made by Kyle Nelsen, seconded by Linda Himle, to approve a purchase order request for a new filing cabinet for the City office. The motion carried.
A resolution what brought to the Council by Kyle Nelsen, seconded by Rob Nelsen, to designate Benson County Farmers Press as the official City newspaper. The resolution carried.
Kyle Nelsen made a motion, seconded by Linda Himle, to allow Leeds Encouraging Academics (LEAF) to use the Library for their upcoming fundraiser. The motion carried.
A resolution was brought to the Council by Kyle Nelsen, seconded by Westphal, to set bond for Leeds City Auditors at $174,000. The motion carried.
A motion was made by Kyle Nelsen, seconded by Westphal, to approve payroll & accounts payable. The motion carried. The bills are as follows:
B & H Oil $472.05
Benson Co. Press $326.96
Benson Co. Hwy $275.00
Benson County Sheriff $600.00
Bobcat $474.26
City of Rugby $10,500.00
Bonnie Himle $60.00
Diane Hoffman $1309.49
Envision $21.58
Farmers Union Oil Co. –York $508.27
Gibbens Law Office $100.00
Grand Forks Utility Billing $52.46
Hawkins $401.30
H & H Coatings, Inc $2,400.00
Intuit Qbooks $299.95
Leeds Active Women $40.00
Leeds Airport Authority $1565.31
Lotvedt Lumber $384.50
Jacob Eback $31.92
Jeff Jacobson $110.00
Justin Nelsen $100.00
Municipal Government Academy $160.00
ND State Auditor $200.00
NDTC $194.91
ND Department of Health $188.32
Northern Plains Electric $611.95
One Call Concepts $19.80
Ottertail Power Co. $2,157.91
Payroll- May $9,283.54
Paulson Supply $52.45
Rugby Lumber Inc $9.21
Rugby Sanitation $4,003.95
Susag Sand & Gravel $400.00
TEAM Lab Chemicals $694.00
United Community Bank $1,392.99
US Postal Service $78.54
Visa $1903.84
A motion was made by Linda Himle, seconded by Westphal, to adjourn the meeting. Motion carried. Meeting was adjourned at 10:08 PM.
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Leeds City Council
June 2th, 2014