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CVC Partnership meeting
9am on Tuesday 28th February 2012
MINUTES
Present: Paul Hemmings (Costello), Betty Elkins (Cranbourne), Margaret Cox (Vyne), Mark Blackwell (Locality Team), Penny Hampson (Voluntary Services) , Jayne Lewis (Voluntary Services), June Balcombe (B&DBC), Sally Harvey (Oakley Infant School), Tracey McCarly (Old Basing Infant School), Sue Davies (Fairfields Primary School), Jenny Foster (Youth Worker), , Laura Kirby (Youth Worker), Steve Willis (Youth Support Services), Martyn Gamble (Four Lanes Junior School),Pam Luck (Early Years), Toni Horwood (School Nurse), (Amanda Emery (Clerk)
1. / Sally welcomed everyone to the meeting and apologies were accepted from:
Janice How, Libby Wyatt, Karen van Dyke, Sue Riley, Mike Penny and Hayley Clatyon.
Penny Hampson and Jayne Lewis attended on behalf of Lee Price.
2. / Pecuniary Interests
It was confirmed that there were no pecuniary interests to declare.
3 / Minutes of Meeting held on 10.1.12
Minutes were agreed as an accurate account of the meeting.
4 / Matters Arising from minutes held on 10.1.12
·  Pen Portraits – template was circulated and completed pen portraits have been received.
·  SIMS update – second meeting was held and will be covered by B Elkins later in the agenda.
·  M Blackwell to email dates for attendance coding training
·  Youth Participation – update will be given later in the agenda
·  Family Learning – ongoing and anyone interested to contact M Cox. / Action for M Blackwell
5 / Chair’s Report
Basingstoke Area Children’s Strategy group (BACS)
BAC’s met on the 19th January.
Business included:
·  Feedback on NEET Data Research – Basingstoke Consortium undertook the research project and made several recommendations concerning tracking of NEETS and data sharing across providers in Basingstoke and Deane
·  Feedback on Safety Net Trail – Schools involved found it a useful system.
·  Update on the commissioning Youth Services update.
·  Information about the Wessex Dance Academy. Opportunities for vulnerable and disaffected young people to be part of this project.
·  LCP Chairs that were present fedback on the LCP. There was a discussion about action plans and Chairs indicated that they would be able to share something later in the year.
Children’s Trust Board
The Board is not due to meet until March.
The County Chairs group met in February
·  Most LCPs reported they have adapted their meetings over the last year – moving to smaller meetings/forums/action groups, based around key issues. This was largely due to decline in attendance from some agencies, including HCC district staff, who are finding it difficult to service several LCPs.There was agreement that the structure and development of LCPs should be what is right for the local area – there is no 'one size fits all' solution.
·  Debate on the best way to allocate the 2012/13 flat rate £10,000 capacity funding. Agreed outcome was to continue with the flat rate allocation as the administrative duties were the same, regardless of LCP size.
·  Discussion on the CYPP consultation. The CYPP is no longer a statutory requirement but Hampshire County Council and the Children's Trust Board have decided to proceed with the 2012/15 refresh. The Child Poverty strategy – which is a statutory requirement and due by 1 April 2012 - will be incorporated into the CYPP. CYPP priorities are likely to remain largely the same, with supporting activities informed by the consultation responses and aligned with local priorities.
·  Presentation by Ian Milsom the work of the Alliance. Would like to come and talk to LCP’s.
Discussion concerning LCP’s becoming a body in their own right so they can employ and commission without a third party. Mandy Parsons from Governor Services came to talk about the legal difficulties. complexity, disadvantages and merits of several models; Community Interest Companies, Social Enterprise Companies and School Companies, and advised that HCC would find it difficult to actively support discussions as they are the commissioning body and would therefore be conflicted. Rushmoor LCP is a Community Interest Company.
6 / Action Plan
Attendance
B Elkins shared a press article highlighting that the government are proposing that all holidays during term time should be banned and tougher penalty fines may be issued. It was also reported that poor attendance may be linked to future league tables.
Attendance Officer Update
P Bateman is currently working with Years 1 and 4 and their siblings. There are a total of 38 open cases: 19 cases showing improvement and are being monitored on a weekly basis , 11 cases are ongoing and it is too early to make a judgement, 8 cases are problematic. 2 cases are closed as attendance has risen to over 96%. There is a positive engagement from all the schools and P Bateman is generally being well received by parents. M Blackwell asked for cases, where there is no engagement or attendance has dropped, to be referred immediately to EWO.
SIMS Update
B Elkins reported that the SIMS Managers met on 30 January 2012 and feedback has been positive, with approximately a quarter of the schools represented. The group worked on producing reports from SIMS and exporting spreadsheets. Boundaries for traffic lighting was discussed and it was suggested that schools use the same boundaries. B Elkins to speak to K Crichton to establish if Sims Managers would like to attend another meeting. It was suggested that the group could establish the boundaries for traffic lighting and put this into practice across all schools. B Elkins to obtain a copy of the notes of the meeting to circulate to those who were unable to attend.
It was agreed that one further set of attendance data to be run to complete the cycle. B Elkins reported that Ofsted acknowledged CBEC’s improved attendance in their recent inspection report. / B Elkins
B Elkins
B Elkins
7. / Update on new Action Plan
Participation Group
The group met and developed a template to identify the issues of young people in Basingstoke, recognise what partners can do to help and form a framework to develop at further meetings. The four main areas identified were Attendance, Engagement, NEET and Teenage Pregnancy. The group spent some time completing the templates that were positioned around the room. It was agreed that the initial suggestions would be typed up, and would be sent out with the minutes for everyone to add further comments or input their suggestions and return to Amanda Emery by 16th April 2012.
Information will be collated and then discussed at the next meeting.
S Harvey thanked the Participation group for the work they had done. / All to return completed templates to A Emery by 16th April 2012
Agenda item at next meeting
8. / Youth Services Commissioning Update
S Willis confirmed that the tenders had been awarded and that YIP and Freedom Youth had been successful at retaining the contracts so there would be no break in service. The initial contract period awarded is for one year and tenders will be sent out again after Christmas for a 3 year contract.
There is £76k allocated for detached / project based development within the LCP and are keen to develop projects relating to NEET and Health & Well Being. A meeting with the Chairs will take place next week to develop an action plan and to ensure all 4 LCPs are engaged in the process.
9. / Sharing Effective Partnership across the partnership
P Hemmings suggested that the partnership should work together across the cluster to share good practice to meet the key aspects of our action plan. It was suggested that once the action plan templates have been completed and agreed upon, areas of expertise would be highlighted.
It was agreed that Paul would set up two meetings with interested parties. One would be to share good practice on the work we do on Pre NEET and a second meeting to share good practice on the work we do surrounding Teenage Pregnancy. Anyone interested in joining this group to email Paul Hemmings directly who will arrange the date of the meeting and venue. () . L Kirkby to invite members of Teenage Pregnancy Local Implementation Team to this meeting. / Agenda item at next meeting
All – email P Hemmings directly if you are interested in joining this group / know of interested people who would like to attend.
10. / Partnership Co-Ordinator
Closing date for applications is 29th February 2012 and although there were a few enquiries no applications have yet been received. Krista Dawkins from the Vyne has kindly offered the seconded services of Margaret Cox until an appointment is made and Margaret has kindly accepted this offer . S Harvey will give an update at the next meeting. / S Harvey to give update at next meeting
11. / Funding
There is still £ 24,090.13 left in the budget for the Co-Ordinator role and it was agreed that this funding will be rolled over for next year.
There is still £ 5938 of BEAT funding left in the budget. It was agreed that this would be a significant lump sum to fund a specific project. Once the action plan has been developed, a decision on where to allocate this funding will be reviewed.
/ Agenda item for next meeting
12. / Any Other Business
Changes to the Locality Team
M Blackwell explained that a consultation process is currently underway to identify what the focus and priorities will be for the Locality Team. (Attached with the minutes is a copy of the proposal). The proposal is to give more family support and build on the work PSAs have been doing in schools to improve attendance. Also proposed is to change the target age group from 0-19 to 5-14. M Blackwell is seeking feedback from the partnership regarding this consultation – deadline is 31st March 2012.
Laura Kirkby reported that the Hampshire Young Conference will take place on 21st March and any group interested in attending would be very welcome.
J Balcombe reported that the Housing Association are not represented on the LCP and S Harvey confirmed that both Sovereign and Sentinel are both very welcome to attend meetings. J Balcombe to forward contact email address to A Emery to include on distribution list.
J Balcombe to confirm email address of David Winter and send to A Emery.
M Cox reported that the Military Prep School, based at the Vyne, are working with NEETs and are educating them and helping them get a career in public services. They want to work with other Headteachers – M Cox to send contact details to B Elkins and P Hemmings.
T Horwood reported that S Clark (School Nurse) has bid for funding to secure training and resources to support young people who have been picked up by police and taken to A&E due to alcohol intake. S Harvey stated that this could possibly be included on the action plan.
S Harvey stated that the Alliance Group and Family Lives have both asked to attend a future meeting. It was agreed that the group would like Family Lives to be invited to a future meeting. / All by 31.3.12
J Balcombe
J Balcombe
M Cox
S Harvey
11. / Date of Next Meeting – Tuesday 1st May 2012