Home Investment Partnerships Program(HOME)
Submission Requirements
NOTE: Your application will not be evaluated if all of the submission requirements are not met and the documentation is not attached.
A representative from your agency MUST have attended one of the following MANDATORY Application Workshops to be considered for grant award.
Application Workshop
Tuesday, April 29, 2016
Workshop #1: 10:00 A.M.
Workshop #2: 3:30 P.M.
City Hall Council Chambers
1211 Southmore Avenue
Your application must:
Have a signed original and six copies of the completed application (including all sections). Appropriate attachments* must be included and submitted with all seven application copies by:
Monday, April 11, 2016 - 4:00 p.m.
LATE APPLICATIONS WILL NOT BE ACCEPTED.
Applications MUST BE TYPED. No handwritten applications will be accepted.
Application packets should only be binder clipped or stapled (NO PAPERCLIPS).
Application should not include additional cover sheets or be submitted in binders.
All documents should be printed single-sided.
An authorized representative of the agency must sign the certification on the last page of the application.
Original application must be signed in BLUE ink.
The first page of your application packet should begin with page 9:
“HOME APPLICATION PROGRAM YEAR 2016”
Include only responses to the HOME application and required attachments. Any other information provided will not be reviewed for use in scoring the application.
*Required Attachments:
Attachment A – Service Area
Attachment B – Scope of Work
Attachment C – WWW.SAM.GOV Proof of Registration-The use of a DUNS (Data Universal Numbering System) number has been expanded to require all applicant and grantee organizations to obtain a DUNS number and maintain an active registration in the System for Award Management (SAM) Central Contractor Registry (CCR) database. The website link to the System Award Management (SAM) is WWW.SAM.GOV
Nonprofit applicants must have the following attachment:
Attachment C – Proof of 501(C) Status
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME)
APPLICATION INSTRUCTIONS
PROGRAM YEAR 2016-2017
The City of Pasadena receives Home Investment Partnerships Program (HOME) funds annually from the U.S. Department of Housing and Urban Development (HUD) to fund activities that provide affordable housing opportunities to benefit low-income households of Pasadena. These funds are based on a formula for entitled cities and counties. Each year the City of Pasadena uses a competitive application process to make a portion of its HOME funds available to non-profit groups, subrecipients, developers and Community Housing Development Organizations (CHDO’s).
There is a statutory and regulatory minimum on the amount of HOME funds which may be used for activities assisted under the category of CHDO. The CHDO commitment requirement is 15% of the total HOME award. Therefore, at a minimum $60,084.00 is required to be utilized by a certified CHDO.
Nature of the HOME Program
The HOME program provides the City of Pasadena with the opportunity to develop viable communities by funding activities that provide decent and affordable housing for low-income households.
HOME funds may be used for a variety of housing activities, according to local housing needs and those needs identified in the City of Pasadena’s 2013- 2017 Consolidated Plan. Eligible uses of funds include housing rehabilitation, assistance to homebuyers, and new construction of housing. HOME funding may also be used for site acquisition, site improvements, demolition, relocation, and other necessary and reasonable activities related to the development of affordable housing.
HOME funds may not be used for public housing development, public housing operational costs, or for Section 8 tenant-based assistance, nor may they be used to provide non-federal matching contributions for other federal programs, for operation subsidies for rental housing, or for activities under the Low-Income Housing Preservation Act.
All housing developed and homeownership provided with HOME funds must serve low- income households, s with incomes at or below 80 percent of the area median income. Each year, HUD published the applicable HOME income limits by area, adjusted for family size, as shown in the table below.
All agencies receiving HOME funds must provide a 25 percent match of their HOME funds awarded by the City.
Eligible Income by Family Size: Effective March 28, 2016
Based on Percentage of Houston-Baytown-Sugar Land Median Family Income
IncomeLevel / 1
Person / 2
Persons / 3
Persons / 4
Persons / 5
Persons / 6
Persons / 7
Persons / 8
Persons
0 - 30% / $14,550 / $16,600 / 20,160 / $24,300 / $28,440 / $32,580 / $36,730 / $40,890
50% / $24,250 / $27,700 / $31,150 / $34,600 / $37,400 / $40,150 / $42,950 / $45,700
80% / $38,750 / $44,300 / $49,850 / $55,350 / $59,800 / $64,250 / $68,650 / $73,100
It is imperative that applicants anticipate and plan for the methods they will use to determine and document the incomes of the persons that they serve through their HOME funded activities. Failure to adequately document client data may result in cancellation of any monies awarded.
All agencies applying for funding must meet the following requirements:
Non-profit: Applicant agencies must be a public or private non-profit agency. Applicants must be established, operating agencies as evidenced through documentation required in the application. Attachments to show tax exempt status are required.
Faith based Agencies: Faith based agencies are eligible to apply. HUD issued a final rule amendment allowing faith-based agencies to compete for HOME funding on the same basis as other non-profits, however, HOME funds cannot be used to support worship or religious instruction. Religious activities must be offered separately from the HOME supported activity. Faith based agencies may not use direct HOME funds to support inherently religious activities such as worship or religious instruction. Faith-based agencies that participate in the HOME program shall not discriminate against a program beneficiary on the basis of religion or religious belief. (Reference: CPD Notice 04-10)
Active Governing Body: Governance of the agency should be vested in a responsible and active voluntary board, which meets to establish and enforce policies. The Board should be structured to be representative of the community it serves.
Personnel: The agency must provide for adequate administration of the program to ensure delivery of the services.
Non-Discrimination: Each agency receiving funds from the City is required to assure that it will conduct its business in compliance with the non-discrimination requirements of the City, State and Federal governments, as applicable. Equal Opportunity in Employment policies will be required.
DUNS number: Each agency is required to have a DUNS (Data Universal Numbering System) number generated from Dun & Bradstreet. If you do not have a DUNS number for your agency one can be obtained free to apply for federal funding. The website link to Dun & Bradstreet’s federal contract DUNS request service is http://fedgov.dnb.com/webform. Regular business DUNS numbers require a fee.
Accounting: Each agency shall maintain accounting records which are in accordance with Generally Accepted Accounting Principles and auditing practices, as described in the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200). The final guidance at 2 CFR 200 supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, and A-122; Circulars A-89, A-102, and A-133; and the guidance in Circular A-50 on Single Audit Act follow-up. Agencies may be required to submit their accounting systems to the City of Pasadena for approval before any funds are disbursed.
Insurance: Once an agency’s project has been approved, at the time of contract signing, the agency must provide evidence of insurance, including, but not limited to, multi-peril property and liability, medical, workers’ compensation, automobile liability, and other coverage as deemed necessary by the City Attorney, with an indemnification and hold harmless acceptable to the City of Pasadena. All certificates and endorsements are to be received and approved by the City of Pasadena before project commences.
Evaluation Criteria
Because the activities subject to funding by this application are specific in nature, the evaluation criteria must also be specific to each activity type as outlined below. Minimum eligibility criteria for all applications are:
a. Nonprofit 501(c)(3) status for at least one (1) full year, or
b. Two (2) full years of operating experience under another non-profit entity, or
c. For-profit entity proposing to use funds for an eligible activity.
d. Demonstration of successful experience in undertaking comparable programs/projects.
e. Production and completion of projects previously awarded funds by the City of Pasadena.
*The form on the following page is a sample of the evaluation criteria used for grant recommendation. It is only an example, and does not need to be completed by your agency.
City of Pasadena Community Development Department
Program Year 2016 HOME Program Evaluation Form
The City of Pasadena will use the criteria in form below in the selection of grant recipients. Each application and its accompanying attachments will be evaluated and, based on the information contained in the application, the applicant’s proposal will be numerically rated on each criteria within the range provided. The highest ranking applicant(s) will be recommended to Community Development Advisory Board based on allocation of funds available to the City and on any funding maximums on activities imposed by federal regulations.
Applicant:
Project Name:
National Objective:
Eligible Activity:
Amount HOME Funds Requested: Total Project Costs:
Criteria: Maximum Actual
Points Points Comments
1. Project is consistent with Consolidated Plan and the Continuum
of Care. If yes,
High priority (50 pts)
Medium priority (25 pts)
Low or No priority (0 pts)
Note: A project not consistent with the Consolidated Plan is not eligible.
2. Has the entity ever performed the proposed activity yes (5 pts)
before? If yes, evaluate the result of this effort.
Excellent (20 pts)
Good (15 pts)
Adequate (10 pts)
Poor (5 pts)
Inadequate/No experience/Not Enough Information (0 pts)
3. Does the entity have experience with HOME or other yes (10 pts)
federal programs? If yes, evaluate the result of this effort.
Excellent (20 pts)
Good (15 pts)
Adequate (10 pts)
Poor (5 pts)
Inadequate/No experience/Not Enough Information (0 pts)
Findings, De-obligation of Funds (0 pts)
4. Does the entity’s staff appreciate the additional yes (10 pts)
requirements associated with federal funding
(i.e., staff must split their time between HOME & non-HOME functions
and keep detailed records of time spent on specific activities.)?
5. Is the entity familiar with the specific regulatory yes (10 pts)
requirements associated with the proposed activity
(i.e., Davis-Bacon, ADA, LBP, etc.)?
6. What is the entity's "track record" regarding compliance
with such requirements?
Excellent (20 pts)
Good (15 pts)
Adequate (10 pts)
Poor (5 pts)
Inadequate/No experience/Not Enough Information (0 pts)
Findings, De-obligation of Funds (0 pts)
7. Does the entity have adequate administrative and fiscal yes (15 pts)
structures in place to deal with regulatory requirements and
HOME guidelines? (i.e., record-keeping, audits, etc.) If no,
does the entity recognize its organizational weaknesses, and has it
developed a plan for up grading these aspects of its operations?
Excellent no (5 pts)
Good no (4 pts)
Adequate no (3 pts)
Poor no (2 pts)
No Plan/Very Poor/Inadequate/Not Enough Information no (0 pts)
8. Does the entity have qualified staff for all the necessary yes (10 pts)
functions associated with the proposed activity/program
(i.e. required certifications or licenses)? If no, evaluate the entity’s
plan to fill these gaps in personnel.
Excellent no (5 pts)
Good no (4 pts)
Adequate no (3 pts)
Poor no (2 pts)
Inadequate/Very Poor/Not Enough Information no (0 pts)
9. Is there adequate staff time available to manage the yes (10 pts)
proposed activity/program? If no, evaluate the entity’s
plan to fill these gaps in personnel.
Excellent no (5 pts)
Good no (4 pts)
Adequate no (3 pts)
Poor no (2 pts)
Inadequate/Very Poor/Not Enough Information no (0 pts)
10. Does the proposed activity/program description yes (10 pts)
provide a clear understanding of the needs?
11. Do the delivery methods/scope of service address yes (10 pts)
the described needs?
12. Has the need/problem been defined and documented? yes (10 pts)
13. To what extent is the need/problem alleviated?
Totally (10 pts)
Somewhat (5 pts)
Not affected (0 pts)
14. Have the proposed activity/program yes (10 pts)
objectives been defined and quantified?
15. Is the proposed activity/program budget yes (10 pts)
reasonable for HOME funding?
16. What is the cost per HOME beneficiary? yes (10 pts)
Number of beneficiaries:
Total Costs: Average Costs:
17. Does the entity have the ability to maintain and operate the yes (10 pts)
proposed activity/program after the expenditure of HOME funds?
18. Are matching funds a part of the proposal? If yes, what is
the percent of matching funds?
51% or more (10 pts)
26% to 50% (7 pts)
1% to 25% (5 pts)
None (0 pts)
Total Matching Funds: Actual Percent:
19. Are administrative funds a part of the HOME funds requested?
If yes, what is the percentage of general administrative funds
to total project budget?
No administrative funds (10 pts)
1% to 10% (7 pts)
11% to 20% (5 pts)
20% or more (0 pts)
HOME administrative Funds: Actual Percent:
20. How long has the applicant operated the project or program?
5 years or more (20 pts)
2 to 5 years (10 pts)
2 years or less (0 pts)
21. Please deduct up to 50 points if the applicant did not follow instructions Yes
such as incomplete application, letters sent separately, etc. No
Please explain: ______(minus 50 pts)
TOTAL 300 points
Special Considerations/Notes:
Evaluator: Date Evaluated:
Issues to Consider: Cost-Benefit Ratio Additional Efforts Needed Completion Timetable Prior Commitments
Other Fund Commitments in Place Health/Safety Issues Quality of Life Improvement Necessity/Need for Project
HOME EVALUATION 2016