Scarborough Engineering Week

Scarborough Engineering Week

The Spa

South Bay

Scarborough

YO11 2HD

11th – 13th October 2016

A Scarborough Business Ambassadors Event
Contents

· Welcome to Scarborough Engineering Week 2016 Page 3

· Sponsorship Opportunities Page 5

· Exhibitor Booking Form Page 6

Scarborough Engineering Week 2016

What is Scarborough Engineering Week?

A three day annual event designed to show how science, technology, engineering and mathematics (STEM) can make a difference in the real world. It inspires students and their families to consider the exciting opportunities that studying and working in STEM open up to them.

Now in its seventh year, the event was founded in 2010 by The Scarborough Business Ambassadors with huge support from Unison Ltd, Scarborough Borough Council and NYBEP Ltd, was and is driven by the need to promote careers in engineering and the local progression routes available to improve recruitment in the sector.

Empowering young people to take control of their future in an ever changing world is essential for successful futures, especially as they progress to careers which do not yet exist, use technology not yet invented and solve problems we do not even yet know are problems. This is at the heart of Scarborough Engineering Week (SEW).

The event is not for profit and we rely on your support and commitment to bringing Science, Technology, Engineering and Maths to life for young people. Each year we take on board comments we receive to try to improve the event and ensure we are constantly improving. Alongside the event this year we intend to run a SEW2016 pre event Engineering Challenge aimed at encouraging more young people in engineering, the challenge will also be open to families.

Who is it for?

Through our action packed 3 day event, over 4000 young people aged 7-19 and their teachers and parents/carers will benefit from taking part in SEW 2016 - it has something for everyone, from hands-on activities, a show, to discovering the wealth of exciting career opportunities available to them in science and engineering.

SEW 2016 will host two evening sessions aimed at engaging families and will also house the final of the SEW 2016 Engineering Challenge.

The event will also host the annual SEW2016 Dinner - this year we want to celebrate young people’s achievements and our sponsors’ contributions to the event - to do this we are introducing four new awards to be awarded at the dinner.

When and where is it?

Scarborough Engineering Week 2016, kindly hosted by the Scarborough Spa will take place, 11th, 12th and 13th October 2016.

The provisional event programme.

Tuesday 11th October 2016
9am – 4pm / Pre-registered secondary schools and colleges
4.30pm – 6.30pm / Families and young people Careers Evening
Wednesday 12th October 2016
9am – 4pm / Pre-registered secondary schools and colleges
7pm onwards / Scarborough Engineering Week 2016 Dinner
Thursday 13th October
9am – 4pm / Pre-registered primary schools
4.30pm-6.00pm / Families and young people Careers Evening

Why should I be involved?

Sponsorship of SEW2016 offers unique exposure to a large number of young people who have a potential interest in STEM as a career. It also raises the sponsor’s profile with the public, Government and with schools and colleges.

Impact

Join us to share in the impact, as a sponsor we will shout about it through media, social media and our website as well as at the event and in our event guide. We will also share with you the final evaluation including, photos, number of students engaged and real life quotes to use on your website. Take a look at last year’s event final summary attached.

How can I get involved?

Whether you are a business, a research organisation, a trade or professional body or a learning provider, or if you’re in any way involved in STEM, we’ll have a support package that will work for you. If you can’t see one below, just talk to us. We’ll be delighted to discuss a package that will meet your needs. We want as many organisations as possible to be involved in the event, and to share in the impact we can have together on young people’s lives.

We have a range of sponsorship/exhibitors packages available below.

Once you have decided which sponsor/exhibitor package you are interested in please complete the form below and return to Yvonne Emerson – alternatively if you would like any further details that are not included in this pack or wish to discuss the event in greater detail please don’t hesitate to contact Yvonne Emerson or 01904567616.

We very much look forward to hearing from you.

Many thanks,

The SEW2016 Event Team

Sponsorship/Exhibitor Opportunities

Package / Benefits / Cost (all prices are excluding VAT)
Headline Sponsor / £5,000
· acknowledged as Headline Sponsor in all event publicity and press releases including the Scarborough Engineering Week website and on twitter / ü
· logo and a full page entry in the event programme and on the Scarborough Engineering Week website / ü
· premium exhibition space / ü
· table at the Engineering Week Dinner on 12th October / ü
Platinum Sponsor (limited availability) see floorplan attached for Platinum exhibition spaces / £1,000
· acknowledged as sponsor in all event publicity and press releases including the Scarborough Engineering Week website and on twitter / ü
· logo on the event programme and on the Scarborough Engineering Week website / ü
· 7 x 3.5 meter squared exhibition space (approx due to nature of building) / ü
· two invitations to the Engineering Week Dinner on 12th October / ü
Gold Sponsor / £500
· acknowledged as sponsor in all event publicity and press releases including the Scarborough Engineering Week website and on twitter / ü
· logo on the event programme and on the Scarborough Engineering Week website / ü
· 3.5 x 3.5 meter squared exhibition space (approx due to nature of building) / ü
· one invitation to the Engineering Week Dinner on 12th October / ü
Additional Elements / Cost (all prices are excluding VAT)
New for 2016 - SEW2016 Award Sponsor – sponsor one of our SEW2016 celebration awards
· Best SEW2016 Exhibition - Visual Best SEW2016 Exhibition – Most informative
· Best SEW2016 Exhibition – interactive Outstanding contribution from an Apprentice
· Presentation of the Award at the dinner and logo on award
-
- / £500 per award
· Additional Engineering Week Dinner places / £50 per head (10 people per table)

Exhibitor/Sponsor Booking Form

EVENT / Scarborough Engineering Week 2016
COMPANY NAME
CONTACT NAME:
PHONE:
EMAIL:
Invoice address
Purchase Order no
Booking Information / Cost / Numbers / Select
Platinum Sponsor (includes 2 places at Engineering Week Dinner) / £1,000 / n/a
Gold Sponsor (includes 1 place at Engineering Week Dinner) / £500 / n/a
Additional Invitations for Engineering Week Dinner / £50
Exhibitor Requirements
Do you require power?
Note:
Compressed air is not available on site. Exhibitors are free to provide their own as required. ALL compressors must be ‘silent’ vane type.
If qty is not stated it will be assumed as 1x
*Note:
3 Phase power is only available on stands G1, G7, G9, G15 / 230V 13A
Qty: / 3 Phase + PE*
Current Rating & Qty:
3 Phase + N + PE*
Current Rating & Qty: / No
Further Details:
List all electrical devices & estimated power consumption
Do you require a forklift for set-up and pack down? / Yes / No
Do you require trestle tables? / Yes / No
If yes how many:
Do you require internet access? / Yes / No
Please state preferred set-up and pack down times / Monday 10th October from 1pm
Tuesday 11th October from 7.30am
Additional requirements not detailed above

Please note:

· Invoices will be issued on receipt of booking form. Payments can be made via cheque to Scarborough Business Ambassadors or to make a BACS payment please use; Sort code: 40-40-22 and Account number 41695592

Scarborough Engineering Week Exhibition Rules

Where possible, exhibitors must adhere to the allotted loading times. Where use of the loading platform is not required exhibitors are permitted to load and erect stands out of there allotted time slot with permission of the event organiser.

The 'Keep Clear' areas on this drawing are for loading activities only.

Access routes are detailed on the drawing along with details of openings.

Personal Protective Equipment (PPE)

All persons actively involved in the loading, set up, erecting, dismantling, and unloading of exhibition equipment must wear PPE appropriate for the task in hand i.e. steel toe capped boots, rigger gloves, outside and inside the venue.

Floor loadings

Static loads - all areas

Area Load (max) 400kg/m²

Max load per 2x2m 800kg

Point Load (100x100mm²) 200kg

Point Load (25x25mm²) 60kg

Rolling loads - all areas

Must be on Rubber wheels 70 Shore

Wheel width (min) 50mm

Wheel diameter (min) 100mm

Load per wheel 200kg

For rolling loads with wheel loading greater than 200kg the use of plywood sheets is necessary to protect floor surfaces. Rollers or skates are permitted, in all cases wheels must be of soft rubber/plastic free from debris and impregnation of material harmful to the floor surface.

Floor surface finishes

Loading platform Concrete

Facade Concrete

Sun Court Enclosure Tiled

Main Entrance Foyer Tiled

Main Entrance Lobby Carpet

Spa Grand Hall Wood

Spa Sun Lounge Suite Carpet

Spa Promenade Lounge Carpet

Traffic

All vehicles using the road systems or the Service Bays of the Spa must conform to speed limits, road signs and instructions given by the venue Stewards or Spa management.

Car parking

All private cars must be parked in designated areas except when unloading and loading. See event guide for further information.

Raised exhibit plinths

Not permitted.

Lighting

Auxiliary lighting is permitted on stands at exhibitor’s expense. The Spa can in some cases provide supplementary lighting to exhibits directly under the lighting rig (center of the Grand hall)

Demonstrations

Exhibitors must ensure that demonstrations do not constitute a fire or safety hazard and must submit full details of such activities and a risk assessment to NYBEP.

Exhibitor activity must be confined within the stand and not protrude onto the gangway. Due to the layout of the event, size of exhibitor stands and control of visitor numbers, the gangways may be used as viewing areas. Where gangways are to be used for viewing the audience must not take up more than one third of the available width of the gangway.

Sound levels for music, video, announcements including demonstrations are to be kept to sensible levels mindful of adjacent exhibitor.

Installations on stands

All equipment must conform to current legislation regarding standards for safety. All equipment must be disconnected from energy sources out of exhibition opening hours.

Sensible use of promotional banners and graphic panels is permitted within the confines of exhibitor stands.

COSHH

Any exhibit equipment or process that is likely to generate and/or emit gases, vapours, liquids, fumes or dusts into the halls shall be so constructed so as not to be prejudicial to health or a nuisance and shall comply with the requirements of the Control of Substances Hazardous to Health Regulations 2002.

Access

No person shall enter the stage area, switch rooms or other service areas without permission in writing from the Spa duty management team or nominee.

Yvonne Emerson

NYBEP Ltd

IT Centre, Innovation Way, Heslington, YORK YO10 5NP

Tel: 01904 567616

Email:

Twitter: @ScarEngWeek

Website: www.scarboroughengineeringweek.co.uk