Satisfactory Academic Progress (SAP) Appeal Process

Students who have lost their financial aid eligibility due to not fulfilling Satisfactory Academic Progress standards (e.g. maintain minimum GPA, successful completion of required number of credit hours, and/or exceeding maximum time frame) may submit an appeal for reinstatement of their financial aid.

Procedure to submit an appeal:

  1. Complete all steps of the Satisfactory Academic Progress Appeal form.
  2. Attach documentation to support your appeal. If you are unsure of which items to complete or what documentation is required, please contact the Financial Aid Office at (336) 838-6144 and speak with a financial aid representative. Appeals submitted without supporting documentation will not be reviewed.
  3. Submit your TYPEDappeal to the Financial Aid Office.

Guidelines:

  • Be specific when explaining your extenuating circumstances. Lack of information or documentation may result in a denial of your appeal. For example, if health problems played a part in your circumstances, please attach supporting documentation from a physician.
  • If you are unsure as to why you no longer meet SAP standards for financial aid, or if you have questions about completing the form, please contact the Financial Aid Office at (336) 838-6144.

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Satisfactory Academic Progress (SAP) Appeal Process

Students who wish to appeal the suspension of their financial aid must submit a completed Satisfactory Academic Progress Appeal Form, along with all related supporting documentation. Appeals submitted without supporting documentation will not be reviewed.

Name ______

LastFirst Middle

Wilkes Community College ID# ______Phone Number ______

Previous Appeal? YES or NO If YES, was appeal granted? YES or NO

STEP ONE

Which extenuating circumstance prevented you from maintaining Satisfactory Academic Progress? Please check the appropriate box and follow the instructions.

Death of an immediate family member (spouse, child, sibling, or parent)

Attach a copy of the death certificate or obituary and include the name of deceased and relationship to you in Step Two of this form.

Serious injury or illness to student or immediate family member (spouse, child, sibling, or parent) that required extended recovery time.

Attach a statement from the physician and explain the nature and dates of the injury or illness in Step Two of this form.

Significant trauma in student’s life/personal or family emergency

Provide a detailed explanation in Step Two of this form regarding the specific circumstances and be sure to include dates. Explain what you have done to overcome this situation in Step Three. Supporting documentation from a third party (physician, social worker, psychiatrist, law enforcement official, etc.) must be attached.

Maximum Time Frame exceeded for completing a program of study OR Maximum Time Frame exceeded due to completing a prior degree at WCC.

Maximum Time Frame Option 1:

1)Provide a detailed explanation in Step Two as to why you have attempted an excessive amount of credits and have not graduated from your program of study.

and

2)Meet with your Advisorto complete the “Financial Aid Satisfactory Academic Progress Degree Evaluation Form” at

OR

Maximum Time Frame Option 2:

If you are pursuing an additional degree from WCC,

1)Provide a detailed explanation in Step Tow as to why you are pursing another degree at WCC. In your explanation, include how many hours from your previous major will transfer into your new degree. How many hours do you still need to complete this major?

2)Meet with your academic advisor to discuss your career goals and have your advisor provide a signed statement in support of your decision to pursue an additional degree and submit along with the “Financial Aid Satisfactory Academic Progress Degree Evaluation Form” and your appeal.

STEP TWO

Provide a detailed explanation of the circumstances in Step One that prevented you from maintaining the requirements of Satisfactory Academic Progress. Please be concise and clear as your response is limited to this space.

STEP THREE

Please describe the steps taken to correct the problems that have prevented you from making Satisfactory Academic Progress. Please be concise and clear as your response is limited to this space.

STEP FOUR

Certification and Signature. I am requesting to have my eligibility for financial aid to be reinstated. I understand that my appeal will not be reviewed if it is incomplete or lacks documentation. By signing this form, I certify that the information provided on this form is both truthful and accurate.

______

Signature Date

SUBMIT THIS COMPLETED FORM TO THE FINANCIAL AID OFFICE.

FA OFFICE USE ONLY

Type of Appeal: SB______SG______SC______MTF______Last Semester Attended______

Cumulative FA GPA______Cumulative FA Completion Rate ______

Outcome:GrantedDenied If Granted, Effective Term(s)______