Meeting

August 8, 2017

6:40 – 8:55pm

Ballina Bowls Club

Meeting called by John Fullerton

Attendees:

/ John Fullerton, Max McGovern, Henk Scholtz, Brett Maclaren

Apologies:

/ Clare Conroy, Kim Churchill, Mark Di Rosso
Launch Party
  • John suggested catering for 40 people (Based on 20 GOING and 20 INTERESTED on FB).
  • Possibility of running a bar tab on the day. (To save money) .
  • There’ll be raffle prizes – Max, John and Brett to contact Bicycle Emporium, Sunrise Cycles and Transition cycles respectively to ask for prize contributions.
  • John and Brett will provide information regarding Seasons races, Friday Swim/Runs and the season points scoring system and end of season awards at the launch party.
  • There will be 2 sandwich platters and 10 pizzas as food for the launch. Cost $310 all up.
Friday swim/run
  • Swim/runs to be held at Pop Dension Park every Friday between October 6th and March 23rd (21 events).
  • All will be welcome, members and non-members. The Cost will be $4 per person or $50 for the season for individuals (saving of $34). This will include Timed Race entry, results and points administration, bbq sausages with water/Gatorade (or similar) with plastic cups. Season pass get a tag of some sort (John investigating).
  • Families $12 or $100 for season.
Sponsorship
  • Discuss possible sponsorship with Cherry Str. Sports Club in more detail at next meeting.
  • Discuss what we can offer sponsors and what we want in return.
  • Bunnings will also be approached for sponsorship – maybe provide items that can be used at events.
Club points system
  • Brett presented an impressive spreadsheet with a provisional points layout system.
  • The idea is to have categories where members can accumulate points by competing or helping at events
  • Trophies will be awarded at the end of the season
  • Max to investigate and order 2 times ‘Perpetual’ Trophies. Budget $400.
Timing system
  • The Racetec timing system was discussed.
  • To be used at the swim/run events in conjunction with a handicap system.
  • The use of a video camera as a backup was discussed - John to look at prices.
Club accounts
  • The signatories for the club bank accounts must be changed. Will be done at the next meeting.
Advertising

  • The Ballina council has a free page on there website that we can use for advertising our events. John will fill in the necessary form(s) monthly.
Revised age groups
  • John suggested revised age group categories for club races. A broader age range will make for more competitors per group.
  • To be voted on at the next meeting.
Training
  • Need to ask Dave if he will facilitate swim/run training sessions at Lake Ainsworth on Tuesdays and Thursdays and if so put up on calendar.
  • Max also suggested Mondays and Wednesdays at 16:30 for running.
  • To be discussed at next meeting.