MOUNT CLAREMONT PLAYGROUP
Committee Meeting – Tuesday 21th February 2012
Attendees: / Louise Miller (Thurs am)Pam Criddle (Fri pm)
Lisa Church (Fri pm)
Jenni Morgan (Fri am)
Susie Defrancesco (Thurs am)
Anna Elliott (Tues pm)
Karen Jenkinson (Tues am)
Jemma Fleay (Wed pm)
Cath Macfarlane (Fri am)
Rayne Embley (Wed am)
Francesca Pogg (Fri pm) /
Apologies:
/ Caroline Bell (Treasurer)Jackie Williams
Claire Spencer
Simone Brown
Agenda Items:
Welcome & Minutes from Previous Meeting
Meeting opened at 7.40pm. Jemma welcomed everyone to the meeting and thanked them for coming along. The minutes from the AGM held in Dec were presented and accepted by Cath Macfarlane.
Follow up/Ongoing items from last meeting:
1. Distribution of Roles for 2012
The Cleaning roster for each session was discussed and a few of the roles were changed about. Jenni Morgan offered to bring in some disposable tea towels from the hospital so the job of washing tea towels has been made redundant.
Action: Louise Miller to update the document, distribute it to all session leaders and hang a new copy on the pin up board.
2. Committee Positions Vacant
The following position on the committee are currently vacant:
· President
· Venue Manager
The position of Treasurer will be vacant from May.
The following coordinator roles are also vacant:
· Stocktake officer
· Community Events
The following coordinator roles have been filled
Purchasing – Claire Spencer
Playgroup Events – Cath Macfarlane
Action: Louise to communicate to all session leaders requesting volunteers for these positions.
3. Memberships for 2012
Jemma reported that the new process for taking enrolments at the Dec AGM worked very successfully. All new members looking to join a session have been accommodated. A new mothers group has taken the Friday afternoon slot. New membership cards are on their way.
New Business:
Fundraising
Hema has been working on organizing a movie night at Camelot. All agreed this was a great idea.
Action: Hema to let Louise know when the date has been set, so that she can communicate to all session leaders.
Events
There was some discussion about whether we need two events each year. All agreed that if the two events are different, we may get a better turn out. A teddy bears picnic was suggested. Caroline (via phone) confirmed that the budget for the mid year party was around $1,000.
Meeting closed at 8.45pm. Next meeting will be held on Tues 1 May at 7.30pm.