Logging into Christopherson Business Travel, Completing Your Travel Profile and Setting up a Delegate Travel Arranger
If you are logging into Christopherson Business Travel for the first time to make travel arrangements or to set up a delegate travel arranger, who may make arrangements on your behalf, you will need to take the following steps to ensure that your travel profile is set up correctly.
VCU imports limited information about an employee to the Christopherson Business System and the information on file is not sufficient to book a flight with any air carrier. The traveler must update his/her profile before they can book a flight.
To access your traveler profile:
1) Log-in to the Christopherson Business Travel system. Go to: https://procurement.vcu.edu.
2) Click on “I Want To” tab at the top of the page.
3) Select the radio button “Travel”.
4) On the right-hand side of the screen, under Related Systems, select the Christopherson Business Travel link.
5) Enter in your VCU eID and password (if prompted).
6) First time users will be asked to “accept” or “decline” use of the system. Select “accept”.
This is the screen you will come to after logging in. This is the Home Screen.
7) Select from the right side Quick Links “Book a Trip – Online”
This is the travel booking screen at which you will arrive.
8) Select “Profile” from the upper right-hand corner.
9) Select “Profile Settings”
You will arrive at this screen:
10) Select the “Personal Information” link.
11) Enter in your personal information (especially any required fields).
- Note: In the “Name” section it is important to denote your full middle name or, for those who do not have a middle name, check the box underneath the Middle Name field that states, “No Middle Name”. This is a Transportation and Security Administration (TSA) requirement.
12) Your Company Information is partially completed. You may desire to fill in your Manager and Employee Positon/Title information, however, this is not required.
13) Work Address and Home Address information fields are optional for completion.
14) Your Contact Information is required.
15) Your VCU email address on file for the Email Addresses section. You may add an additional non-VCU email address if you prefer.
16) Emergency Contact information is optional.
17) Travel Preferences is optional. However, if you have specific travel preferences or an airline miles account, etc. you may enter that information into this section and Christopherson will use this information to meet your travel expectations.
18) You must complete the TSA Secure Flight information. If you have a Department of Homeland Security (DHS) Redress Number or a TSA Pre-check number, please enter that information at well.
19) You may enter in your Passport and/or Visa information if you have it available. Otherwise this section is optional.
20) If you would like to set up a delegate travel arranger, please select “Add an Assistant” in the “Assistants and Travel Arrangers” section. Type that person’s name in the box, select “Can book travel for me” and “Is my primary assistant for travel” boxes. Select “Save”.
21) If you wish to pay for any part of your travel using a personal credit card, you will need to complete the Credit Card section and add a card for use. (Please remember you are only required to book airfare and rail tickets through Christopherson. While there are options for booking hotel and rental car through the agency you are not required to do so. Also, hotel and rental car expenses are paid by the traveler and reimbursement provided upon the traveler’s return.)
22) Once you have completed this entire page, you select “Save” and all of your entered profile information will be saved.
23) To return to the travel booking screen, select “Travel” from the left-hand corner of the screen.
24) From the travel booking screen, you may start your search for flights or rail and book those tickets.