PCE Europe board meeting minutes 12th December 2012

Present: Angelique Timmerman, Sylvia Rasch-Owald, Clair Higgon, Daniela Siffelová (due to technical problems mostly in a listener position), Pat Helsen (was excused and joined later).

1.  Welcome and taking the minutes

Simone agreed to take the minutes

2.  Minutes board November 2012

The minutes were agreed. Clair had noticed that the minutes did include the presence of the board members. She will include this information.

Action: Clair

3.  Additional issue not included in today’s agenda

EAP conference is added as another item under to the category “any other business”.

4.  Vote about WAPCEPC Conference site 2016

Angelique has cast the 3 VCgP votes. She used these votes in the following way: 2 votes in favour of New York and 1 vote against New York as the conference site in 2016.

The rationale to this decision is that we would prefer to alternate between sites in Europe and abroad. As the 2014 conference will take place in Argentina there will be two conferences in a row taking place in South / North America. However as New York is the only site offering to host the 2016 conference, PCE agreed with New York as well.

5.  EAC

Simone has not heard from EAC regarding the issuing of certificates in EAC’s name. She informed the board that the next meeting of the EAC executive meeting and Governing Board is from 1-3 Feb 2013 in Oxford. She proposed to postpone the discussion about PCE taking part in this meeting until the financial situation of PCE Europe was discussed. The board agreed to do this.

6.  Website

The board agreed to postpone all issues regarding the website to the next board meeting as Daniela could not actively take part in the board meeting due to technical problems.

7.  Swiss amendment text has been added to the PCE website. This item will now be closed and taken off the agenda.

8.  EAP event in Berlin on 12 April 2013

Sylvia informed the board that EAP invites members to a one day meeting in the Hotel Adlon in Berlin on 12th April. The topic of the conference is "The Future of German Psychotherapy in Europe”. Sylvia will represent PCE at the conference. No cost will incur for PCE. Sylvia will write a short report about this event and also agreed to write a report about a joint conference of all humanistic modalities which also took place in Berlin recently.

Action: Sylvia

9.  Direct contact membership:

Clair proposed to put together a short festive newsletter reminding PCE membership about what PCE has to offer and wishing everybody a happy new year as well as asking all organisational members to inform us about events which should be added to PCE website event calendar.

Clair will have a chat with Pat about this.

Action: Pat & Clair

We have no information about the deadlines for WAPCEPC newsletters in 2013. Angelique will check with WAPCEPC chair.

Action: Angelique

10. Finances

Clair presented the present state of PCE’s account:

Income:

2,800 EUR from membership fees

800 EUR from certificates

total: 3,600 EUR (Estimate)

Expenses:

1,860 EUR PCE membership (in EAP and EAC)

1,370 EUR

total: 3,230 EUR

Income and running cost do almost break even. This leaves no additional money for PCE representation at EAC and EAP or face-to-face meetings of the PCE board. We do however possess of a reserve of about 2,400 EUR. Based on past expenses for EAC/EAP representation this will last until 2014.

The board discussed possible solutions to this situation. PCE membership gave its strong support for PCE to connect with EAC/EAP. Therefore the board agreed that representation shall continue.

Another issue that remains is the fee of both organizations, e.g. the fee of EAP is around 900 which is about 1/3 of our income. We still have to decide if we will ask a reduction for the 2013 fee of at least the EAP.

11. Personal board meeting and GA proposal 2014

As all board members know each other the board also agreed that a personal board meeting in 2013 was not necessary. The next face-to-face meeting will take place in Prague in 2014 prior to the next GA. Angelique and Clair will look for a suitable date which will be agreed during the next board meeting.

Action: Angelique & Clair

12. Board meetings 2013

The proposed dates for 2013 board meetings were agreed.

The meeting in February was changed to 20th February.

Date and time of next meeting: Wednesday 16th January 2013, 18hrs European time.