SUPPLIER SUBMITTAL REQUEST (SSR)

SSR#:
1. SSR TYPE (CHECK BOX)
NON-CONFORMANCE
INFORMATION REQUEST
CHANGE REQUEST
PROCESS CONTROL PLAN
SUBMISSION
CHANGE REQUEST
SPECIAL PROCESS APPROVAL
SUBMISSION
CHANGE REQUEST
NONDESTRUCTIVE TESTING
FIRST ARTICLE
PLAN
COMPLETED REPORT
DELTA REPORT
EFFECTIVITY / IMPACT TO AEROJET ROCKETDYNE:
DATE:
/ 2. SUBMITTED BY SUPPLIER (Name / Address): / 3. DATE SUBMITTED:
4. RESPONSE NEED DATE:
5. DATE LOGGED IN BY AR:
6. P.O. NUMBER:
7. P. O. LINE ITEM #: / 8. PART DESCRIPTION:
9. PART NUMBER / DRAWING, REV.:
10. LOT NUMBER / SERIAL NUMBER:
11. PROGRAM:
12. QUANTITY: / 13. SUPPLIER EMAIL:
14. AR BUYER / EMAIL:
15. HAS A SSR BEEN PROCESSED PREVIOUSLY FOR THIS ISSUE? Yes No
LIST SSR NOs:
16. HAS MATERIAL BEEN DELIVERED TO AEROJET ROCKETDYNE THAT IS DIRECTLY AFFECTED BY THIS SSR?
Yes No If yes, please provide a brief explanation.
17. SSR DESCRIPTION:
18. CAUSE / SOURCE OF REQUIREMENT(S):
19. SUPPLIER CONTAINMENT ACTION TAKEN
20. CORRECTIVE ACTION / EFFECTIVITY OR RECOMMENDED ACTION
21. SUPPLIER REPRESENTATIVE’S
SIGNATURE: / 22. TITLE: / 23. DATE:
PHONE:
SSR NO. / PAGE 2 OF
ACCEPT / REJECT
24. AEROJET ROCKETDYNE RESPONSE
25. MATERIAL REVIEW DISPOSITION BY:
26. QUALITY ASSURANCE / 28. ENGINEERING /DESIGN / 30. GOVERNMENT
31. CUSTOMER / 33. PROGRAM MGR
27. DATE: / 29. DATE: / 32. DATE: / 34. DATE:


GUIDE FOR USE OF SUPPLIER SUBMITTAL REQUEST (SSR)

The SSR is used by Aerojet Rocketdyne as a means of written communication between Suppliers and Aerojet Rocketdyne to accomplish the following objectives:

1. Describe material and process discrepancies for which approval by Aerojet Rocketdyne is required.

2.  Present information of a technical nature to Aerojet Rocketdyne for which acknowledgement, concurrence or approval desired or required.

3.  Transmit documentation such as special process procedures, test reports and planning documents specifically required by Purchase Order or Subcontract. Submittal of certifications, data sheets and test reports stipulated by reference to Quality Assurance Provision do not require the use of the SSR form.

All SSRs must be transmitted from the supplier to the Aerojet Rocketdyne Purchasing Department.

All SSR blocks must be completed by the supplier unless noted otherwise.

The SSR form should be completed as follows:

Block 1. Select applicable SSR Type from descriptions below and identify the effectivity and/or impact to Aerojet Rocketdyne and enter effectivity and/or impact date.

SSR Type / Description / Definition
NC / Discrepancy / Supplier is notifying Aerojet Rocketdyne of nonconforming product and requesting disposition of that product
INFO REQUEST / Information Request / Supplier requires clarification of any aspect of the purchase order (i.e. drawings, delivery dates, statement of work, etc.)
CR / Change Request / Supplier is requesting changes to any portion of the purchase contract
PCPS / Process Control Plan Submission / Supplier is submitting a process control plan, for approval, as required by the design or quality requirements in the purchase order
PCPCR / Process Control Plan Change Request / Supplier is submitting a request to change or update an existing Aerojet Rocketdyne approved process control plan
SPAS / Special Process Approval Submission / Supplier is submitting a special process approval request. This includes request for non-destructive evaluation technique approval, special processor approval and any other special process related approvals as called out in the purchase contract
SPACR / Special Process Approval Change Request / Supplier is submitting a request to make changes or updates to an existing Aerojet Rocketdyne approved special process submission
SPANDT / Special Process Approval Non Destructive Testing / Supplier is submitting a non-destructive evaluation technique or supplier for approval
FAIP / First Article Inspection Plan / Supplier is submitting a first article inspection plan for approval
FAICRPT / First Article Inspection Completed Report / Supplier is submitting a completed first article inspection report for approval
FAIDRPT / First Article Inspection Delta Report / Supplier is submitting a delta first article inspection report for approval

Blocks 2 – 4, 6 – 13. Enter information as described.

Block 5. (Aerojet Rocketdyne Buyer) Enter the date on which the SSR was formally logged in to the MAESTRO database.

Block 14. (Aerojet Rocketdyne Buyer) Enter the name and email address of the Aerojet Rocketdyne buyer coordinating the SSR.

Block 15. Identify any previous/additional SSRs involved with documented request and enter all associated tracking numbers.

Block 16. Identify any and all material that has been previously delivered to Aerojet Rocketdyne that has been or will be affected by the conditions of the documented SSR request, and enter its associated identification information.

Block 17. Enter a description of the condition requiring the submission of an Aerojet Rocketdyne Supplier Submission Request.

a)  For nonconforming material, describe the discrepant characteristics of the material. Refer to serial numbers and state the applicable requirements together with the actual measurements or a clear word description of the discrepant characteristics.

b)  For document transmittals, state the full name of the document and the document number.

c)  For conditions requiring clarifications or concurrence, state all pertinent details.

d)  For change requests identify the reference documents and the “WAS” condition to the “TO” condition.

Block 18. Enter the cause code or requirements source necessitating the formal submission of a Supplier Submission Request.

a)  For nonconforming material, perform effective Root Cause Analysis using tools such as 5-Why’s, cause and effect diagrams, fishbone, etc. to identify assignable cause of the discrepancy.

b)  For conditions requiring clarification or concurrence, describe the cause of the conditions.

c)  For documentation transmittals, state the name and identification number of the specification or Work Statement requiring the document transmittal.

Block 19. Enter a description of the containment action taken by the Supplier.

a)  For nonconforming material describe the containment action taken by the supplier.

b)  For conditions requiring clarification or concurrence, describe the containment action taken by the supplier.

c)  For documentation transmittals, simply state “Approval Requested.

Block 20. Enter a description of any associated corrective actions and their effectivities.

a)  Explain what corrective actions have been taken to prevent recurrence of each assignable discrepancy cause. State the effectivity of the corrective actions by serial number, date, or other effectivity point which can be verified. Include any recommendations for repair, if appropriate.

b)  For conditions requiring clarification or concurrence, state the action taken or the action recommended to be taken by the supplier or Aerojet Rocketdyne.

c)  For document transmittals, simply state “Approval Requested”.

NOTE: Repeat Nonconformances / Requests for MRB will be subject to enhanced root cause/corrective action review and multiple Customer / Government approvals.

Block 21. Enter Supplier representative’s formal endorsement and telephone number.

Block 22. Enter Supplier representative’s formal organizational title.

Block 23. Enter the date of the Supplier representative’s formal endorsement/submission of the SSR.

Block 24. (Aerojet Rocketdyne Representative) enter Aerojet Rocketdyne response and select accept / reject as appropriate.

Block 25. (Aerojet Rocketdyne Representative) enter POC responsible for engineering disposition.

Blocks 26 & 27. (Aerojet Rocketdyne Quality Assurance Representative) endorse and date SSR.

Blocks 28 & 29. (Aerojet Rocketdyne Engineering/Design Representative) endorse and date SSR.

Blocks 30 & 32. (Government Representative) endorse and date SSR (if required).

Blocks 31 & 32. (Customer Representative) endorse and date SSR (if required).

Blocks 33 & 34. (Aerojet Rocketdyne Program Management Representative) endorse and date SSR.

FOR DISCREPANT MATERIAL ONLY:

Material that fails to comply with purchase order and drawing requirements is non-conforming material. When a supplier finds non-conforming material, it should be so marked and removed from normal processing areas. If the non-conforming material cannot be reworked to meet specifications, and if in the supplier’s opinion the material is usable, Aerojet Rocketdyne material review action may be requested by submitting a SSR to the Aerojet Rocketdyne Procurement Representative.

Transmit the completed SSR form to the cognizant Aerojet Rocketdyne Procurement Representative. DO NOT SHIP THE NON-CONFORMING MATERIAL until written instructions are received.

The Aerojet Rocketdyne Procurement Representative will advise the vendor of the intended material disposition. If the authorization for use is given, the vendor will receive a copy of the approved nonconformance record (NC) generated in the Aerojet Rocketdyne system with a reference to the SSR number. To prevent rejection at Aerojet Rocketdyne receiving inspection of materials shipped under SSR authorization, identify the discrepant material by tagging within the lot shipped, reference the NC or SSR number on all shipping documentation and material certifications, and include a copy of the NC/SSR with each shipment.

All SSR dispositions are subject to final acceptance after receipt of material at Aerojet Rocketdyne. After verification of documented discrepancies, Aerojet Rocketdyne will use the approved SSR as a basis of acceptance of material. Approval of a SSR does not relinquish the rights of either Aerojet Rocketdyne or the Government to an equitable price adjustment negotiation with the Aerojet Rocketdyne Procurement Representative.

QMA-F-7.08.06.20.001 Rev. 1