ALA Exhibit Round Table Board Meeting Minutes
June 26, 2006
Submitted by: Kathy Young
In attendance:
Dave Pointon, 3M
Kay Runge, Des Moines Public Library
Janene Witchey, TLC
Charleen Davis, Penguin
Donna Gehring, OCLC
Susan Russel, Silent Auction
Jay Askuvich, Midwest Library Service
Marcia Parcell, Random House, Inc.
Amy Rosenbaum, H.W. Wilson
Geneva Holliday, University of North Carolina
Patrick Murphy, ALA
Paul Grallier, Hall Erickson
Deidre Ross, ALA
Meeting called to order at 7:20 am (confusion about the meeting’s start time as several board members were at the meeting at 7:00 am).
Treasurer’s Report
Jay Askuvich reported that as of 4-30-06 the ending Net Asset Balance was $10,617, which included the following:
-Fund Balance - $7461
-Revenue - $6419
-Expense (including overhead) $3263
-Net Revenue $3156
Membership Report
Jay reported as of May 31, 2006, total membership up 3.55% at 437 members, which includes personal, organizational and corporate.
Membership Committee volunteered to walk the show floor with ERT brochures in hand to encourage exhibitors not only to attend the ERT General Meeting but to also considering becoming an ERT member.
Committee Reports:
Silent Auction:
Susan Russel made a plea for volunteers to assist the Silent Auction staff. Recommended that ALA hire temps. Even though there were fewer bidders, donations were running on target at $14K.
ERT Sponsored Programs
This program is not working. The difficulty of the program is the timing (only a few days from the announcement to when the information is needed for the ALA program). The Board recommendation is to not actively market this program. However, if an exhibitor does bring a program to the board, it will be reviewed and if not commercial, may be considered as an ERT sponsored program.
Vendor Product Spotlight
Janene Witchey reported that the Vendor Spotlights were not well attended; however, expect to do them again next year at Annual in Washington.
Closing Reception
To increase traffic on the show floor, some exhibitors are offering matching donations (attendee can win for themselves and for a library of their choice).
Conference Future Sites:
2016Midwinter Meeting – Boston
Annual Conference – Orlando
2017Midwinter Meeting – Atlanta
Annual Conference – Chicago (to be approved by Executive Board at AC 06)
2018Midwinter Meeting – Los Angeles
Annual Conference - Philadelphia
New Business:
Proposal
ERT passed a motion to work with ALA to change the exhibitor contract so that no vendor events will be allowed off the convention floor during exhibit hours. To facilitate this change, the board is considering shortening show hours and adding meeting rooms to the show floor.
Meeting and Greet
In an effort to increase attendance at the General Membership Meeting, the board decided to do a Meet and Greet Breakfast before the General Membership Meeting at Midwinter.
Attendance:
As of Friday, June 23:
New Orleansattendees 10,843Orlando 11,114
Exhibitors 4,494Orlando 5,415
15,447 16,529
Future Meetings:
-ERT Midwinter Board Meeting will be Sunday at 7:15 am
-ERT General Membership Meeting will be Monday at 8:00 am