FAIRFIELD AREA SCHOOL DISTRICT

BOARD OF SCHOOL DIRECTORS

MEETING August 22, 2011

A G E N D A

7:00 - 7:02 I. Call to Order

7:02 - 7:05 II. Pledge of Allegiance

7:05 - 7:10 III. Roll Call

7:10 - 7:15 IV. Minutes

A. Move to approve the minutes of the August 8, 2011 Board meeting.

7:15 - 7:30 V. Presentations/Reports

(For information only --- No action to be taken)

A. FAST (Fairfield Athletics Stand Together)

– Mr. Mark Petrosky

7:30 - 7:45 VI. Public Comment (3 min. each / 30 min. max)

7:45 - 7:50 VII. Consent Agenda:

Background: The following routine operational matters are presented for action by the Board of School Directors. Items that require special attention may be removed from the consent agenda upon request of a Board member.

Administrative

Actions A. Move to approve a Use of Facilities Request from the YWCA to use two classrooms in the elementary school for the YWCA Fairfield Clubhouse programs held before and after school throughout the school year. They are also requesting to use these classrooms for full days when there is no school. The negotiated rate for the 2011-2012 school year is $31.50 per day.

Background: This is an annual request by the YWCA and contingent upon available space in the elementary building.

B. Move to approve the attached Resolution dated August 22, 2011 to join Fairfield Borough, Carroll Valley Borough, and Hamiltonban Township with the PA Dept. of Conservation and Natural Resources (DCNR) in a grant to fund the study of Regional Recreation. By joining with the community in this project, the District is responsible for up to two hundred fifty dollars ($250) as its portion of the initial project funding.

Background: This Peer to Peer Technical Assistance Project grant will result in a comprehensive study of the community's resources for recreation. The outcome of the study could be a plan to improve recreation for the community with additional grant funding from the DCNR.

Budget C. Move to approve the general fund bill list in the amount of $328,610.80.

D. Move to approve the food service fund bill list in the amount of $2,247.40.

E. Move to approve the disposal of the attached list of school financial documents from school years 2004-2005 in accordance with prevailing regulations.

F. Move to approve the addition of Mr. Walter Barlow to the 2011-2012 bus driver list. Mr. Jacobs is the contractor.

Personnel G. Move to approve the attached three-year contract for the business manager.

H. Move to approve the full-time employment of Ms. Caroline Dean as the Business Manager with benefits per the Business Manager’s Contract and an annual salary of $88,000. Her first day of employment will be designated by the Superintendent.

I. Move to approve a request from Mrs. Laura Brenneman, middle school special education teacher, for childbearing and family medical leave beginning January 31, 2012 unless it is medically necessary to leave before this date. She will return on May 18, 2012.

J. Move to grant permission for the administration to advertise and recommend for hire an extended term substitute middle school special education teacher during Mrs. Brenneman’s childbearing leave February 1 – May 17, 2012.

K. Move to approve a request from Mrs. Tressa Palmer, health room aide, for medical leave and family medical leave beginning August 29, 2011. She will return to work in approximately 6 weeks unless it is medically necessary to extend this date.

L. Move to approve the part-time employment of Ms. Cynthia Deardorff as an elementary food service worker with salary and benefits per the Support Staff Policy effective August 29, 2011.

M. Move to approve the part-time employment of Ms. Bonnie Plank as an elementary food service worker with salary and benefits per the Support Staff Policy effective August 29, 2011.

N. Move to ratify the Superintendent’s approval of the following individuals as coaches for the 2011-2012 school year and grant supplemental contracts and salary per the Collective Bargaining Agreement.

Mr. Mike Rice

MS Assistant Soccer Coach $1,979

Ms. Kellie Macharsky

HS Ass’t Varsity Field Hockey Coach $2,284

O. Move to approve a supplemental contract for Mr. Ralph Doxsey as the MS Head Soccer Coach for the 2011-2012 school year with salary per the Collective Bargaining Agreement. ($2,436)

P. Move to accept the resignation of Ms. Katie (Boehne) Barnes as the MS Assistant Field Hockey Coach effective immediately.

Q. Move to approve the addition of the following individuals to the Professional Staff Substitute List K-12 for the 2011-2012 school year.

Ms. Bonnie Rock Social Studies

Mr. Scott Ziegler Music

Ms. Kirsten Kemper Elementary

R. Move to approve the removal of Ms. Julia Myers and Ms. Alica Dick from the Professional Substitute List K-12.

7:50 - 7:55 VIII. Other Action Items:

7:55 – 8:00 IX. Other Discussion Items:

(No action to be taken)

8:00 X. Adjournment

Informational items:

A. Next Board Meeting dates:

The Board will meet in regular session on Monday, September 12, 2011 at 7:00 p.m. in the District Board Room.

B. The Board held an executive session prior to this evening’s board meeting for personal and legal matters.

C. The District received a donation of $500 from Ms. Quin Sorenson to be used by the Cross Country Team for uniforms.

Background: All donations given to the District and accepted by the Superintendent will receive thank you letters.


August 8, 2011

Page 3748

The Fairfield Area School Board met on Monday evening, August 8, 2011 at 7:00 p.m. in the district board room with these members in attendance: Mrs. Pamela Mikesell, presiding, Mrs. Marcy Van Metre, Mr. John Tomko, Mrs. Melissa Cavey, Mr. Mike McDonald, Mrs. Amy Randt and Mrs. Robyn Koons.

Mrs. Anderson and Mr. David Potts were absent. Also present Mr. William Chain, Superintendent; and Philip Spare, Solicitor.

Minutes Approved

The Board approved the minutes of the July 26, 2011 school board meeting on a motion made by Mr. Tomko and seconded by Mrs. Cavey.

Public Comment

Ms. Dianne Stadler and Ms. Tammy Clarke addressed the board with their concerns regarding the cutting of the 6th grade camp. They shared some positive experiences of camp from both 6th grade students and camp counselors., they also offered to coordinate fundraisers or get grant assistance to keep sixth grade camp over night instead of the possible change to a day camp.

Mr. Chain noted the cost of this school year’s camp at $11,300 and advised when school returns we will meet with teachers and parents to discuss ideas to raise funds to contribute to the cost.

Consent Agenda (A-M)

After a request from Mr. Tomko to pull Item B, the Consent Agenda was approved excluding Item B on a motion made by Mr. Tomko and seconded by Mrs. Koons. A roll call vote was taken and Mrs. Mikesell, Mrs. Van Metre, Mr. Tomko, Mr. McDonald, Mrs. Cavey, Mrs. Koons, and Mrs. Randt cast affirmative votes. The consent agenda items approved with this action are as follows:

August 8, 2011

Page 3749

Administrative

Actions A. Approved teacher assignments, testing and new textbooks for the elementary, middle school and high school for the 2011-2012.

C. Approved a Use of Facilities Request from Chad & Kim Shaffer to use the school parking areas for the Neil Shriner Memorial Car Show on Sunday, October 23, 2011. This group will supply generators for electric, trash cans, and portable restrooms.

Budget D. Approved the Wellspan Medical Group, as the District’s school physician(s) effective July 1, 2011 through June 30, 2012. Services will be provided at $9,000 per year.

E. Approved a Letter of Agreement with Adams Hanover Counseling Services, Inc., for continued school based counseling and intervention program services effective July 1, 2011 through June 30, 2012. The cost for these services remains the same as last year, $10,169 annually.

F. Granted permission for the administration to refund employees for health insurance contributions withheld in excess of the amount agreed upon in the Collective Bargaining Agreement. The total refund payment equals $19,037.34

Personnel G. Approved the addition of the following individuals to the Professional Staff Substitute List K-12 for the 2011-2012 school year.

Ms. Emilee Crider Elementary

Ms. Deanna Davidson Elementary & Hearing Impaired

Ms. Amanda Lyons Elementary

H. Approved a request from Ms. Tara Phillips, high school Spanish teacher, for childbearing leave beginning January 3, 2012 unless it is medically necessary to leave prior to this date. She will return on February 29, 2012.

August 8, 2011

Page 3750

I. Granted permission for the administration to advertise and recommend for hire an extended term high school Spanish teacher during Ms. Phillips childbearing leave beginning January 3, 2012 through February 28, 2012.

J. Approved the employment of Ms. Leah Mort as the Board Recording Secretary effective August 8, 2011. There is no extension of benefits with this position.

K. Approved supplemental contracts for the following individuals as coaches/advisors for the 2011-2012 school year with salary per the Collective Bargaining Agreement.

Mr. Michael Yocum

HS Varsity Assistant Boys’ Soccer Coach $2,284

Mr. Steven Thompson

HS Varsity Head Girls’ Basketball Coach $3,045

L. Accepted the resignation of Mr. Michael Yocum as the MS Head Soccer Coach effective immediately.

Policies M. Approved the revisions to Policy 5260, Title I-Parent Involvement, on a second reading.

Other Action Items:

B. Approved the updated bus routes / bus stops, bus driver list and bus VIN numbers for the 2011-2012 school year.

A brief discussion was held regarding the age of the contracted buses and questions concerning van regulations and state inspections. . Mr. Chain noted he will look into these items and report back to the board.

On a motion made by Mrs. Koons and seconded by Mrs. Cavey, a roll call vote was taken and Mrs. Mikesell, Mrs. Van Metre, Mrs. Randt, Mr. McDonald, Mrs. Koons and Mrs. Cavey cast affirmative votes. Mr. Tomko cast a negative vote.

August 8, 2011

Page 3751

Other Discussion Items:

A. Cosmetology Program

Mrs. Mikesell mentioned Empire School of Cosmetology has eliminated their high school educational program. The closure of this program has impacted a few students at our high school and Mr. Sherrard is working on options for these students.

Adjournment:

The meeting adjourned at 7:26 p.m. on a motion made by Mr. Tomko seconded by Mrs. Cavey and approved by the board.

Respectfully Submitted:

Mrs. Pamela Mikesell Ms. Leah Mort

Board President Board Recording Secretary

____________


LIST OF SCHOOL 2004-2005

FINANCIAL DOCUMENTS

AND EQUIPMENT

FOR DISPOSAL

For the August 22, 2011 Board Meeting

GENERAL FUND FINANCIAL RECORDS

Paid Bills of Purchase Orders

Federal Program Files

Canceled & Duplicate Checks - General Fund

General Insurance Information

School Tax Duplicates and Tax Records from Tax Collectors

Joint Purchasing Board Files

Lincoln Benefit Trust Board Files

Transactions, Receipts/Wire Transfers & Journal Entries

Pink copies of Purchase Orders & Yellow Requisitions

Bids – IU and Business Office Tabulations

Accounts Payable Check Register

Adjusting Entries

Building Permits

Cash Book

PAYROLL FINANCIAL RECORDS

Canceled Payroll Checks

Payroll Computer Printouts & Journal Entries

Year End Transactions; Payroll Postings; Payroll Transactions

Check Registers

Year End Closing Reports

CAFETERIA FUND

Cafeteria Records – (bills, commodities)

Inventories

Cafeteria Transactions

STUDENT ACTIVITIES

Revenue Reports

Check Register

CHILD ATTENDANCE

Parental notes from home regarding absences

EQUIPMENT

None