Under FINA Technical Rules & Swim Wales Laws

2015

SWIM WALES NORTH

Sub Regional Championships

(Under FINA Technical Rules & Swim Wales Laws)

December5thand 6th

Llandudno Swimming Centre,

Mostyn Broadway, Llandudno, LL30 1YR.

Meet Pack

Licence Number :-

Closing date November 15th

Swim Wales North

2015Sub Regional Championships

Llandudno Swimming Centre

December 5thand6th

Meet Information& Conditions

Warm up and start times to be confirmed

Meet Licence No:-

Meet Specific Conditions

Eligibility

Age Groups

9-10,11,12,13,14,15&over

Age as at 31st December 2015

100m Freestyle
200m Freestyle
400m Freestyle11&over only
800m FreestyleGirls 11&Over only
1500m FreestyleBoys 11&Over only
100m Breaststroke
200m Breaststroke
100m Backstroke
200m Backstroke
100m Butterfly
200m Butterfly11&Over only
200m IM
400m IM11&Over only
50m Freestyle
4x50m Freestyle
4x50m Medley

General Conditions

1.The Meet will be swum under FINA Technical Rules, Swim Wales Laws, Disciplinary Code and any additional Conditions (printed in the respective Meet information)

2.All decisions made by the Meet Director shall be final and binding.

3.The organisers reserve the right to alter any part of the programme or amend any of these conditions, if necessary, without notice.

Receipt of Entries

4.Entry submission shall be electronic. Hy Tek software, either Team Manager or Team Manager Lite will generate the entry which can then be emailed to the meet secretary, Olwen Catherall:-

All entry submissions must be received by Sunday November 15th.

5.Entry Fees for the Swim Wales North Sub Regional Championships shall be:

£4.50 per event for the Individual Championships. £7.50 per event for Relays.

6.All fees appropriate to each entry, together with all pertinent forms must be posted to the Meet Secretary. Payments that are subsequently dishonoured shall invalidate the entry and the competitor(s) concerned shall be deemed ineligible.

Post entry fees and forms to:

Olwen Catherall c/o Llandudno Swimming Centre, Mostyn Broadway. Llandudno. LL30 1YR.
by Sunday November 15th

It is requested, where possible, a single cheque for the complete club entry is submitted.

Alternatively entry fees may be paid directly into our bank account, details areName :- Swim Wales NT Wales Reg Account No :- 02737489 Sort Code :- 30 – 92 – 49 Reference :- 4902 followed by your four digit team code ie for Llandudno ‘4902LLAY’
If this method of payment is used a confirmation email is required to tating the amount and date of payment.

7.To reduce paperwork, a single Team Declaration Form for the complete club entry may be submitted instead of an individual entry form for each swimmer. If using the Team Declaration form it should be noted that all competitors, and where a competitor is under the age of 18, all parents, guardians or persons with parental responsibility as defined by the Children Act 1989, need to be made aware of and accept the Meet Conditions.

8.Swim Wales North Regional Championships Eligibility

a)Entries may only be accepted from competitors registered as members of clubs, holding either primary or multi registration membership within North Wales Region.

b) Swimmers may only swim for one club during these championships.

c) Competitors must have been registered members of the club in whose name they are entered a minimum of 30 days prior to the closing date for entries for the championships (including relays).

d) Competitors who compete in ASA County Championships will not be accepted to swim in the following annual cycle of Regional Competitions.

I.The Junior Development Meet in May/June

II.The Sub Regional Championship in November/December

III.The Regional Championships in February the following year i.e. ASA County Championships in 2015 means they would not be accepted for the Swim Wales Regional Championships in 2016.

Entries

9.Thereare upper limit times which comply with meet licensing.

There are no lower qualifying times; entries can be accepted with no times (NT). If, however, times are submitted they should have been achieved in a licensed meet and in the last twelve months.If the time has been achieved in a meet or competition that did not use electronic timing then documentary evidence of the time must be brought to the meet in case Swim Wales North require validation.

10.Swimmers entries will be accepted subject to the following conditions:-

The number of competitors for the event does not exceed the maximumnumber of heats allocated to that event.
Acceptance does not extend the duration of the session beyond the session time limit imposed by the Swim Wales Meet Licence.

11.Should either condition be breached Swim Wales North reserve the right to reject entries, based on the entry time, the fastest swimmer being rejected first then the next fastest and so on.

12.In relay events clubs are permitted a maximum of no more than two teams

13.Only swimmers who have entered individual events can be considered by the clubs for their relay teams

14.No competitor’s passes will be issued but all swimmers are asked to ensure that they have their membership card with them. Random checks will take place throughout the meet.

Trophies and Medals

Individual Championships

15.All events shall be HDW.

16.Events shall be swum as multi age groups, individual age group results shall be extracted from these.

17.Placing of competitors shall be determined by fastest times in Heat Declared Winner Events.

18.Awards shall be made to the first, second and thirdin each event.

19.There shall be no formal presentation of awards; these shall be available for collection from the medal table after the results have been announced.

Relays

20.Placing of Teams shall be determined by fastest times in Heat Declared Winner events.

21.Awards shall be made to the first, second and thirdin each event.

Top Club

22.An award shall be made to the highest FINA points scoring club over the Sub Regional Championships. Both individual and relay events being counted.

Officials

23.Technical Officials shall be selected from lists approved by Swim Wales (WASA Ltd), ASA and SASA and when initiated the Officials Licensing system maintained by British Swimming.

24.It is a requirement that each club shall provide a minimum of two officials of Judge 1 standard or above per session. These shall be notified in advance of the competition to:

Ian Austerberry FIOS(C)

Failure to comply with this condition may result in the rejection of the club entry

Heats

25.Competitors shall be seeded according to submitted times.

26.All heats shall be swum fastest to slowest.

27.All heats shall be spearheaded.

28.The first three heats shall be circle seeded.

Poolside Passes

29.There will be no access to the poolside until 45mins before each day's morning warm up is due to commence

30.Access to the poolside and changing room areas shall only be permitted to holders of Poolside Passes.

(Please note Swim Wales North Coach Passes issued for the Regional Championships are valid for this meetand also a current Swim Wales Annual Competition Pass.)

All Coaches and Chaperones must have relevant accreditation. Applications for coaches/chaperones passes must be made on the official form enclosed in the information pack. All coaches’ chaperones and support staff must be a registered member of Scottish Swimming/Swim Wales/ or the ASA and be registered on their home country’s Child Protection Database.

Withdrawals

31.All withdrawals must be notified to the day of meet recorder no later than 45 mins before the scheduled session start time on the day of competition.

32.Withdrawals must be made using the relevant withdrawal form.

Relay Events

33.The swimmers in a relay team must be declared in the electronic entry submitted by the entry closing date, relay entries received without swimmers names will be deemed ineligible.

34.Changes to swimmers in a relay team will be accepted no later than by the start of the warm-up for the session inwhich the event takes place. Failure to do so may result in the disqualification of the team.

35.Swimmers names must be submitted in the swimming order.

36.Relay entries are accepted with NTs only and will be randomly seeded.

Start Sheets

37.Start sheets will be prepared after the withdrawal deadline each session and will be available 30 minutes prior to the start of the session. (Subject to time constraints).

Marshalling

38.It is the responsibility of the swimmer to report to the marshalling area in plenty of time before the event

Starts (Diving)

39.Swimmers must have attained the standard of the Competitive Start Award in order to start from the blocks; (this is the responsibility of the club coach).

Swimmers who have not attained the standard of the Competitive Start Award must lower themselves into over the side into the water, on the long whistle of the Referee before starting at an appropriate place.

Starts

40.Over the top starts will, where necessary or appropriate, be used during Meets (except in the backstroke events).

Medical Conditions

41.It is the responsibility of the swimmer and / or parent to declare to the referee any disability or medical condition that could present a safety risk. If such a disability or medical condition exists swimmers must produce a medical note confirming that their participation presents no health or safety problems.

42.Now that FAC cards are no longer used it is the responsibility of the swimmer and/or parent to declare in advance of the meet any disability previously covered by an FAC card.

Doping Control

43.Competitors taking part in the Meet may be subject to random doping control. Competitors are required to bring with them either a passport or other form of identity incorporating their photograph.

Safety

44.All competitors shall be required to ensure that they observe all safety announcements and conduct themselves with safety in mind.

45.All swimmers, officials, volunteers, spectators, and visitors are required, at all times, to abide by the rules set out in the Pool Operating Procedures and / or the Normal Operating Procedures & Emergency Action Plan for the facility hired for the meet.

46.All drinks bottles that feature a disposable snap-off top are PROHIBITED ON POOLSIDE; the disposable tops are almost invisible in water and therefore represent a significant choking hazard to swimmers.

47.All litter MUST be disposed of via the proper waste bins and not simply thrown onto the floor.

Jewellery

48.For safety and security reasons, the wearing of jewellery is not permitted while in the water during warm-ups / swim-downs and / or competition. This includes watches, necklaces, chains, bangles, wrist bands, ear-rings (except studs), and rings (except wedding bands).

Swim Wales will not be responsible for any jewellery brought to events and will not be liable if such jewellery is lost or damaged.

Unacceptable Behaviour

49.Behavior becomes “unacceptable” when it is considered “Offensive” to others; this includes, but is not limited to, the following:

Theft, willful damage to property and / or equipment, acts of vandalism, abuse of alcohol and / or drugs, bullying, offensive language, aggressive / violent acts, threatening behavior, all breaches of safety practices, failure to comply with instructions / directions, actions that bring the sport of swimming into disrepute.

TV, Video or Close Range Photography

50.When a competition involves children under the age of 18 years of age it is a mandatory meet license requirement that all persons (including competitors / officials / volunteers / spectators), wishing to engage in any kind of photographic activity including video, zoom, close range photography, irrespective of the nature of the device / equipment used for taking / recording such images must register their details with the event management in advance of taking any images.

This includes; but is not limited to:

Still cameras

Cine Cameras

Video cameras

Camera / video enabled mobile phones

Camera enabled PDA’s

Proof of identity will be required to register your photographic equipment for use at this event e.g Driving License with Photograph or Passport.

Spectator Admission Fees

51.Admission fee shall be:- £4 per person - per day, or £2 per person – for one session.

Senior Citizens:- £3 per person – per day, or£1.50 per person – for one session.

52.Children accompanied by an adult - Free

53.Competitors - Free

54.Programmes shall be £1 per day

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Swim Wales North

2015 Sub Regional Championships

Llandudno Swimming Centre December 5th and 6th

EntrySummary Form and Team Manager Declaration

This form must be completed and returned with:

Coach/Chaperone Pass applications.
Cheque/s made payable to Swim Wales North Wales Region

Club
Team Manager Name
Address
Post Code / Tel No
email

Summary

Total Female Swimmers / Total Male Swimmers
Number
Total Individual Entries / @ £4.50 / £
Total Relay Entries / @ £7.50 / £
Total Coaches Passes* / @ £6 / £
Total Cheque Enclosed made payable to Swim Wales North Wales Region / £

*Coach Passes issued for Regional Championships are valid for this competition and also a current Swim Wales Annual Competition Pass.

It is requested, where possible, a single cheque for the complete club entry is submitted.

I confirm all swimmers are current members of Swim Wales and have paid the appropriate membership fee.

I declare that only our team members who have reached the standard of the ASA Competitive Start Award will be permitted to start from the poolside. Those who have not will start in the water.

I confirm all the Meet Conditions have been brought to the attention of swimmers, parents/guardians and coaches including the rules regarding photography.

I confirm that I am aware RANDOM DOPING CONTROL MAY TAKE PLACE DURING THIS MEET and this has been brought to the attention of all swimmers, parents/guardians and coaches.

I agree to abide by the conditions laid down by the Swim Wales North for this event.

Signature of TEAM MANAGER: ...... Date: ......

Please return to: -

Olwen Catherall c/o Llandudno Swimming Centre, Mostyn Broadway. Llandudno. LL30 1YR.

CLOSING DATE SundayNovember 15th

To reduce paperwork, the Team Manager Declaration for the complete club entry may be submitted instead of an individual entry form for each swimmer. It should be noted that all competitors, and where a competitor is under the age of 18, all parents, guardians or persons with parental responsibility as defined by the Children Act 1989, need to be made aware of and accept the Meet Conditions.

Swim Wales North

2015 Sub Regional Championships

Llandudno Swimming Centre December 5th and 6th

Individual Entry Form

LAST NAME: ...... ….…...... ………..…………..……..…….……… FIRST NAME [IN FULL]:...... …………………..……..………….……..… MIDDLE INITIAL:…..…
PREFERRED NAME:……...………………………………..MALE/FEMALE:………..… DATE OF BIRTH:….……/……..…/………. AGE:……….....…
ADDRESS:...... ……………...... …….....………...... …………………………………………………
POST CODE: ...... ………...... TEL NO: ……………………..….…….…E-MAIL...... ……………………………………………
NAME OF CLUB : ...... …………….…...... ………………...... WASA Reg No ……………………………………………………………

Swim Wales North Individual Championship £4.50 per event Age at 31/12/2015

Please note there are upper limit times for the Individual Championships and entries can be accepted with no times (NT).

Event / Tick Box / Time / Event / Tick Box / Time
50m Freestyle / : . / 200m Breaststroke / : .
100m Freestyle / : . / 100m Backstroke / : .
200m Freestyle / : . / 200m Backstroke / : .
400m Freestyle / : . / 100m Butterfly / : .
800m Freestyle / : . / 200m Butterfly / : .
1500m Freestyle / : . / 200m IM / : .
100m Breaststroke / : . / 400m IM / : .

1500m Freestyle events are only available for Boys

800m Freestyle events are only available for Girls

400m Freestyle, 400m IM and 200m Fly is only for Age 11&Over

No of events / Fee
______/ £______

TO BE COMPLETED BY THE COMPETITOR: I declare that the above particulars are correct and agree to abide by the conditions laid down by the Swim Wales North for this event. I accept that there will be no refund for incorrectly submitted entries.

Signature of Competitor: ...... ………………………………………….Date:......

TO BE COMPLETED BY THE CLUB COACH: I declare that the above competitor has reached the standard of the ASA Competitive Start Award. If you are unable to sign this declaration the competitor must start in the water.

Signature of Coach: ...... ……………………………………………… Date: ......

SWIMMERS ARE WARNED THAT RANDOM DOPING CONTROL MAY TAKE PLACE DURING THIS MEET. All competitors, and if competitors are under the age of 18 years on the first day of competition, parents guardians or persons with parental responsibility as defined by the Children Act 1989 are reminded that a condition of membership of Swim Wales is that a swimmer must consent to being drug tested if required.

TO BE COMPLETED BY PARENT/GARDIAN IF SWIMMER IS UNDER THE AGE OF 18 ON FIRST DAY OF COMPETITION. I confirm that I am a person having parental responsibility in accordance with the Children Act 1989 and that I have read and accept the Championship Information and Conditions.

Signature of Parent/Guardian: ...... ………………………...... Date: ......

Print Name………………………………………………………………………………………………………..

CLOSING DATE SundayNovember 15th

Swim Wales North

2015 Sub Regional Championships

Llandudno Swimming Centre December 5th and 6th

Relay Entry Form

Club
Team Manager Name
Address
Post Code / Tel No
email
4x50m Freestyle / 4x50m Medley
Tick Box / Tick Box
Girls 9 to 11 years
Girls 13 & under
Girls 15 & under
Girls Open
Boys 9 to 11 years
Boys 13 & under
Boys 15 & under
Boys Open

£7.50 per event Age at 31/12/2015

No of events / Fee
______/ £______

Signature of TEAM MANAGER: ...... Date: ......

Please return to: -

Olwen Catherall c/o Llandudno Swimming Centre, Mostyn Broadway. Llandudno. LL30 1YR.

CLOSING DATE SundayNovember 15th

Swim Wales North

2015 Sub Regional Championships

Llandudno Swimming Centre December 5th and 6th

COACHPASS APPLICATION FORM

PASSES WILL BE IN COACH NAME

A MAXIMUM 4 COACHES PER CLUB ALLOWED POOLSIDE AT ANY ONE TIME

HOWEVER CLUBS MAY APPLY FOR MORE THAN 4 PASSES

£6 PER PASS