EL CAMINO COLLEGE

Office of the Vice President - Administrative Services

MINUTES

CITIZENS’ BOND OVERSIGHT COMMITTEE

May 21, 2008

PRESENT:

__x__ Darlene Love __x__ Frances Mullan _____Enemuoh Adaobi Cynthia Sonia

__x__ Richard Montgomery __x__ Tom Quintana

Also Attending: Bruce Hoerning, Bob Gann

Open Meeting: The meeting was called to order at 3:10 p.m.

Minutes: The minutes of February 28 were approved.

Introduction of New Members: New members Frances Mullan and Richard Montgomery were introduced. The Board item nominating Vivian Amezcua, who was introduced as the new student representative at the last meeting, was pulled, and another student, Enemuoh Adaobi Cynthia Sonia, was approved by the Board instead. However, she was not in attendance at the meeting.

Selection of Chair and Co-Chair: Darlene Love was selected as the new chair of the committee, and Richard Montgomery will be the new co chair.

Measure “E” Agendas: Background on the bond (“Measure E”) was given. The bond originally passed in November of 2002 with an 18 year timeline envisioned. Since that time, two issuances of the bond have been sold. A report on bond spending goes to the Board on a monthly basis in the Measure E agenda, and these agendas are reviewed at the Oversight Committee meetings.

§  March 10, 2008, Measure E Agenda

Ø  A. The summary form of the Category Budgets and Balances is done quarterly.

Ø  B. A contract was awarded to Southland Industries for $1.3 million to upgrade the

energy management system on campus. This work will qualify ECC for rebates from Edison which will offset some of these costs.

Ø  C. A listing of bond purchase orders issued in March.

§  April 21, 2008, Measure E Agenda

Ø  A. Category Budgets and Balances are broken out by projects (approximately 80.) Out

of $413 + million, $96 + million has been spent and $34+ million has been encumbered, leaving a balance of $282+ million.

Ø  B. A contract was awarded to Flewelling and Moody for architectural services as

needed.

Ø  C. A contract was awarded to Heider Engineering Services to provide testing and

inspection on the Lot H parking structure.

Ø  D. A contract was awarded to Hershey Systems to provide a single, integrated document

scanning and retrieval solution. It was noted that professional services categories are not subject to the formal bidding process.

Ø  E. Keenan & Associates will provide insurance for the Lot H parking structure and

athletic facilities.

Ø  F. LCC3, Inc. will provide on site inspection services and Division of the State

Architect (DSA) close out documentation for various projects.

Ø  G. ATT/SBC Datacom will provide hardware and software to take the phone system

to voice over IP.

Ø  H. The change order for the Humanities Replacement project reflects credit for unused

allowances. The Humanities building was occupied in January, and the project is being closed out now. It was noted that ECC hires a construction manager (in this case CW Driver), and that company divides the specs into bid packages related to specific trades. If this was done with a general contractor, all of these change orders would be rolled into one.

Ø  I. Alcal Roofing will provide additional roofing above the stairwells.

Ø  J. S. H. Fish Electric, Inc. – back charges for drainage system and ceiling tiles.

Ø  K. Pacific Carpets - miscellaneous flooring repairs.

Ø  L. Plumbing, Piping & Construction - site drain repairs

Ø  M. Preferred Ceilings – repair to ceiling tiles.

Ø  N. ACCO Engineered Systems – deduction from original Central Plant plans.

Ø  O. HPS Mechanical – additions and deletions to infrastructure phase 2.

Ø  P. Notices of Completion for individual contractor contracts.

Ø  Q. Information Item regarding measures to replace the 300 parking spaces lost by the

Lot H parking structure construction. ECC will be renting parking at Alondra Park and shuttling students to the campus. Also, the North Athletic Field will be paved for parking. These two measures should yield 370 parking spaces. The majority of the funding for this project will come from the General Fund Restricted/Parking Services fund.

Ø  R. Purchase orders issued in April.

Creation of Yearly Meeting Calendar: The committee will continue with the previous schedule of meeting every other month at 3 p.m. on the third Wednesday.

Open Discussion: none

Public Comment: none

Agenda for Next Meeting:

§  Campus tour

Adjournment: The meeting was adjourned at 3:42 p.m.

PURPOSE: To inform the public concerning bond revenue expenditures and to actively “review and report” on the expenditure of these funds. (Ed. Code sec. 15278(a)

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