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S U B J E C T T O C O N F I R M A T I O N

Minutes of St Martin Annual Parish Council Meeting held in the Parish Hall on Tuesday 3rd May 2016, immediately following the Annual Parish Meeting, at 8.15pm

Present

Councillor Philip Jenkin (Chairman)

“ Brindley Hosken (vice-chairman)

“ Andrew Bray

“ Mrs Jeanette Angove

“ Mike West

“ Johnny Alston

“ Walter Sanger (Cornwall Council)

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1. APOLOGIES

Apologies for absence were received from Cllr Tim Bryant.

2. ELECTION OF OFFICERS

a)Chairman

The Chairman took nominations for Chairman. It was RESOLVED that Cllr Philip Jenkin continues as Chairman. Cllr Philip Jenkin agreed to continue.

b)Vice-chairman

It was RESOLVED that Cllr Brindley Hosken continues as Vice-chairman. Cllr Brindley Hosken agreed to continue.

c)Footpaths Officer

It was RESOLVED that Cllr Brindley Hosken continues as Footpaths Officer. Cllr Brindley Hosken agreed to continue.

d)Press Officer

It was RESOLVED that Cllr Mike West continuesas Press Officer. Cllr Mike West agreed to do it for another year.

e)Parish Hall representative

It was RESOLVED that Cllr Brindley Hosken continues as Parish Hall representative. Cllr Brindley Hosken agreed to continue.

f)Flood Officer

It was RESOLVED that Cllr Mike West continues as Flood Officer. Cllr Mike West agreed to continue.

3. ELECTION OF EMERGENCY COMMITTEE

It was RESOLVED that the Emergency Committee be re-elected en-bloc i.e;

a)Leader – Chairman (Cllr Philip Jenkin)

b)Deputy Leader – Vice-chairman (Cllr Brindley Hosken)

c)Fuel & Transport – Cllr Tim Bryant

d)Accommodation – Cllr Andrew Bray

e)Communications & Information – Cllr Mrs Jeanette Angove

f)Organisation and Liaison - Cllr Mrs Jeanette Angove

g)Food Control – Cllr Mike West

4. TO CONFIRM ADOPTION OF MODEL STANDING ORDERS (Including to suspend STO 1(m), renumber and replace with new STO 2 as per attached and renumber accordingly)

It was RESOLVED to confirm adoption of model standing orders (Including to suspend STO 1(m), renumber and replace with new STO 2 as per attached and renumber accordingly). This referred to the fact that recording (including videoing) was now allowed in meetings without Council's consent due to a law being passed by the Government.

5. TO CONFIRM THAT THE CLERK BE THE RESPONSIBLE FINANCIAL OFFICER (RFO)

It was RESOLVED that the Clerk be the Responsible Financial Officer (RFO)

6. TO CONFIRM ADOPTION OF FINANCIAL REGULATIONS

It was RESOLVED that the Financial Regulations be adopted.

7. TO CONFIRM ADOPTION OF RISK ASSESSMENT

It was RESOLVED that the Risk Assessment be adopted.

8. TO APPROVE THE ANNUAL GOVERNANCE STATEMENT FOR YEAR ENDING 31ST MARCH 2016

It was RESOLVED that the Annual Governance Statement for year ending 31st March 2016 be approved.

9. TO RECEIVE THE STATEMENT OF ACCOUNTS (ENCLOSED)

It was RESOLVED that the Statement of Accounts be adopted.

10. TO APPROVE THE ANNUAL ACCOUNTING STATEMENTS FOR YEAR ENDING 31ST MARCH 2016

It was RESOLVED that the Annual Accounting Statements for Year Ending 31st March 2016 be approved.

11. TO RECEIVE THE RECORD OF ATTENDANCE (ENCLOSED)

This was noted and congratulations extended to Cllr Andrew Bray for a full year’s attendance.

12. TO RECEIVE THE ASSETS REGISTER

It was RESOLVED that the Assets Register be adopted.

13. Members to declare personal & prejudicial interests (incl details) re any items on this agenda and any dispensations now requested

There were no declarations.

14. MINUTES

Minutes of the last meeting, having previously been circulated, were confirmed and signed.

15. MATTERS ARISING

a)To finalise details for Queen’s 90th birthday celebrations

Rodda’s would be able to supply clotted cream for the tea. Apparently no-one had booked the hire of the hall and it was first known about when read in the Messenger. Sports were not a popular idea as it was half-term and people who would run them were on holiday. Someone else would run sports. Apparently people (mostly the elderly) did not want an evening do. However, despite all this it was felt that Council had to go with it. Times were confirmed as; porch opening 4pm followed by tea, sports 5pm, music from 6pm with dancing starting 6.30/7pm. Cllr Brindley Hosken would officially ‘open’ the porch. Posters would be arranged and it would go in the Messenger again. The Clerk had spare bunting that she could provide and the mounted plaques would soon be ready for collection to erect in the porch.

16. PLANNING

a)Decisions

12.04.2016 PA16/02335 APPROVED

Applicant: Mr C Burton

Location: Trengilly St Martin’s Green St Martin Helston Cornwall

Proposal: Replacement of existing conservatory with oak framed sun room

17. FINANCE

a)Insurance renewal £417.66 (2nd year of a 3 year agreement) an increase of £15.03 due to tax

It was RESOLVED that the account of £417.66 be paid.

b)Playground inspection fee £79.80

It was RESOLVED that the account of £79.80 be paid.

c)Play equipment repair quote

It was RESOLVED that the quote in the sum of £736.00 be accepted.

d)Quote for work to Parish Hall

It was RESOLVED that the quote of £473.00 for supply and fit of ceramic tiles and coconut matting in porch and £144.00 to spread the insulation closer to the roof verges to stop the ingress of damp air damaging the plaster board in winter, totalling £617.00 be accepted. It was agreed that the basketball hoop should be cut off.

18. TO RECEIVE CORNWALL CLLR WALTER SANGER’S REPORT

Following on from the starter homes announcement by the Government; the rules for these had now changed from being allowed to be sold on the open market after 5 years to not being able to be sold for 20 years. £1.1m had gone into capital funds to go towards brown field sites. 430 homes were proposed for Camborne and Redruth in the Local Plan.

19. CORRESPONDENCE

a)To receive playground inspection report

This had already been noted.

20. ANY OTHER BUSINESS – for information

There was no other business.

21. DATE OF NEXT MEETING – 6tth June

There being no further business, the Chairman closed the meeting at 9.10pm.