CRANWELL & BYARDS LEAP PARISH COUNCIL
Minutes of the meeting held on Monday 10TH JANUARY 2011 at Cranwell Village Hall
PresentCllr H Morris (Chair), Cllr Y Hudson, Cllr J Hudson, Cllr K Moor, Cllr D Ward, Cllr D Ralph, Cllr A Whittaker, D/Cllr G Whittle, C/Cllr I Cartwright and Mrs Y Burton (Clerk)
One member of the public attended but made no comments.
Cllr Morris thanked the member of public and opened the meeting at 7.35pm
1APOLOGIES
Apologies were received from Cllr R Bett for personal reasons and from Cllr K Cairns due to illness.
It was proposed by Cllr Moor and seconded by Cllr Ward to accept the apologies.
It was RESOLVED to accept the apologies for reasons given.
2DECLARATIONS OF INTEREST
None were received.
3NOTES FROM PREVIOUS MEETINGS
Monday 1st November 2010 had a number of corrections to be made. It was proposed by Cllr Moor and seconded by Cllr Ward to have alterations made and so defer approval.
It was RESOLVED to postpone approval of notes from Monday 1st November 2010 until corrections were made.
Thursday 11th November 2010 notes were proposed by Cllr Moor and seconded by Cllr Ralph as a true record.
It was RESOLVED the notes from Thursday 11th November 2010 become a true record.
Monday 6th December 2010 notes had incorrect numbering so it proposed by Cllr Moor and seconded by Cllr Ralph to postpone approving notes until correction made.
It was RESOLVED to postpone the approval of the notes from Monday 6th December 2010 until corrections made.
Clerk to action.
4COUNTY/DISTRICT/POLICE/RAF MATTERS
District
The district council is considering ending the CCTV contracts to save funding. It is for discussion as to how effective the cameras are and at present there is an argument that other funding sources should be sought.
The district council has now got to save 2.6million over two years and not the four years originally thought. The budget will be approved in mid February 2011, with one area believed to be affected as that of the customer’s services. This would affect the opening times to the council. Most residents within the district felt they had a good service during the recent bad weather.
RAF
The RAF is undertaking the improvement of the play park at RAF Cranwell.
5COUNCILLOR’S RESPONSIBILITES
A discussion took place regarding the issue of dog fouling particularly on Edmunds Road, and from that a request had been received to place an extra dog fouling bin in the area. The purchase of an additional bin had been approved at a previous meeting.
It was proposed by Cllr Hudson and seconded by Cllr Moor to place the bin.
It was RESOLVED to place a dog fouling bin within the area of Edmunds Road once purchased.
Rubbish has been building up between the village and the RAF camp. McDonald’s have previously agreed to clear any rubbish from their restaurants.
It was proposed by Cllr Moor and seconded by Cllr Ward to contact McDonald’s restaurant.
It was RESOLVED for the clerk to contact McDonald’s regarding rubbish.
John Scotney undertakes litter picking but again the parish council has not received up to date invoices.
The football club has not sent a response to the PC’s letter. It was proposed by Cllr Ward and seconded by Cllr Moor to contact the football club again.
It was RESOLVED to write second letter to football club. Clerk to action.
Cllr Ward requested information about developer money to NKDC. Clerk to ascertain if any monies were paid and are the parish council able to have any towards sports facilities.
6NEIGHBOURHOOD PANEL
Police are going to warn the residents of the dangers of bad parking. Update at the next Panel meeting – extract from clerks notes.
7PLANNING MATTERS
No further planning applications have been received.
At 8.12pm District Councillors left the meeting.
8PARISH MAGAZINE
A discussion took place of having a separate parish magazine. Reasons for consideration were Best Value, The Localism Bill, the Government’s Big Society agenda. Costing was the main concern for councillors and whether it works for the parishioners. Councillors felt more research would be the best way forward and how other parishes work to liaise with their parishioners.
Proposed by Cllr Ward and Seconded by Cllr Moor to email other parishes.
It was RESOLVED to email via LALC other parish clerks to ascertain views on parish magazines.
9DOG WARDEN REPORT
Green Lane has seen an additional increase in dog fouling. It appears some dog owners are not keeping them on their leads.
A discussion took place for consideration of an increase in the dog warden’s hours. Councillors felt an increase in hours would be better suited to the summer, but the increase in cost would affect other possible purchases. The council is restricted to what it can do to raise necessary funds. The council only receives about 50% in grant from NKDC.
Proposed by Cllr Ward and seconded by Cllr Moor to defer.
It was RESOLVED to defer decision and put on the April agenda.
10CLERK’S REPORT
The chicken complaint has now been dealt with. Laptop and printer have been purchased for the clerk. It was proposed by Cllr Ward and seconded by Cllr Moor to purchase additional stamps due to an increase in cost.
It was RESOLVED to purchase £20 of stamps.
11COMMUNITY PARTNERSHIP WORKING
Partnership working was discussed and it was agreed to invite a police officer to attend and give further details of how the parish can further work with other partners. It was proposed by Cllr Hudson and seconded by Cllr Moor to invite a police officer to attend a meeting at a mutually convenient time.
It was RESOLVED to invite a police officer to a future meeting for discussion of partnership working.
Cllr J Hudson now attends meetings of the social club committee.
12COMMUNITY GOVERNANCE
Clerk has spoken to Cliff Robinson NKDC further to his letter and he will be writing to the residents of Brauncewell to ascertain their views. The Parish Council does not apply for any precept. Cranwell & Byard’s Leap precept will increase with no cost increase to the residents but it will affect Brauncewell residents – extract from Clerk’s notes.
Councillors discussed further the information from the clerk and are happy to proceed and would like to incorporate Brauncewell into the parish, with their own councillor if possible.
It was proposed by Cllr Ward and seconded by Cllr Ralph to accept Brauncewell into the parish
It was RESOLVED to accept Brauncewell into Cranwell & Byard’s Leap parish once all views had been ascertain and all procedures from NKDC had been adhered to.
13MONTHLY FINANCE REPORT AND PRECEPT SETTING
The donation to the Royal British Legion has been acknowledged via letter. Rick Webster has sent in amended invoices due to forgetting to put items on invoices, amount outstanding is £752 which will have implications for VAT. Letter to Mr Scotney to ensure invoices are sent on time and to request report to council to show which areas are being targeted.
Audit is now complete and signed. A notice is to be displayed of dates for public consultations.
Romper Room meeting on the 17th January 2011.
It was proposed by Cllr Ralph and seconded by Cllr Moor to accept the budget.
It was RESOLVED to accept the budget and notices for the audit.
14Any items from public speaking time not requiring a resolution.
There were no items.
15URGENT MATTERS FOR DISCUSSION
Council Surgery Saturday 15th January 2011 10.30 – noon. To be held in committee room.
Romper Room Meeting on Monday 17th January 2011 at 6pm.
Pat Test Certificates – have they been received?
16 DATE OF NEXT MEETING
Monday 7th February 2011 at 7.30pm.
1-11
SignedCranwell & Byard’s LeapDate