KEYNSHAM WINTER FESTIVAL AGENDA 23Rd OCT 2014

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KEYNSHAM WINTER FESTIVAL AGENDA 23rd OCT 2014

Town Clerk: Jo Swift

15-17 Temple Street,

Keynsham, Bristol BS31 1HF

Telephone: 0117 986 8683

Fax: 0117 986 6359

E-mail:

TO: ALL MEMBERS OF THE KEYNSHAM WINTER FESTIVAL COMMITTEE

(Councillors Tony Crouch, Chris Davis, Carole Duckett, Gill Hellier, Lisa O'Brien and Roy Staddon, Nick Allen (Park Cafe), Pauline Sawyer (Churches Together) and Neil Baker (Tesco's Champion).

Dear Member

You are requested to attend a meeting of the Keynsham Winter Festival Committee to be held in the Town Council Office, 15–17 Temple Street, Keynsham, on THURSDAY 23rd OCTOBER 2014 at 4 p.m.

The Agenda for the meeting appears below.

16th October 2014 DAWN DRURY

DEPUTY TOWN CLERK

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THIS MEETING MAY BE FILMED OR RECORDED (PLEASE REFER TO THE TOWN COUNCIL'S PROTOCOL ON THE FILMING AND RECORDING OF LOCAL COUNCIL AND COMMITTEE MEETINGS (adopted August 2014).

AGENDA

1.  APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

To receive any Declarations of Interest under Keynsham Town Council’s Code of Conduct (adopted on 16th October 2012) issued in accordance with the Localism Act 2011 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012,SI No. 1464.

3. NON DISCLOSABLE PECUNIARY INTERESTS

To receive any Declarations of Interest in accordance with Standing Order 40.

4. DISPENSATIONS

In accordance with Standing Order 39(a), to consider any requests for dispensations (for disclosable pecuniary interests) prior to the item (s) being discussed, that Members may only become aware of during the meeting itself and;

To receive any disclosures of decisions as per item 7 of Keynsham Town Council’s Dispensations Policy and Procedure Guide.

5. MINUTES OF LAST MEETING

To receive the Minutes of the meeting held on Tuesday 23rd September 2014 (previously circulated).

6. PUBLIC PARTICIPATION

In accordance with Standing Order 42, members of the public are permitted to address the Chairman on questions and observations upon matters within the jurisdiction of the Committee, provided that written notice has been given to the

Town Clerk at least 4 clear days before the meeting where possible, and in any case to the Chairman before the meeting.

Members of the public may also speak on one single item only per meeting just prior to that item being discussed. Each person can speak for not more than two minutes, with a maximum of three speakers per item. To facilitate the smooth running of the meetings, members of the public will be asked to register their interest with the Town Clerk prior to the start of the meeting.

7. NEW COMMITTEE MEMBER FROM CHAMBER OF COMMERCE (UPDATE)

8. FORMAT FOR 2014

i)  Site layout, stage, road closure.

·  Update on licences

·  New banners and signage (update)

·  Site meeting with security stewards (feedback)

ii)  Entertainment/Stalls/Procession

·  Singing princess – parading princesses.

Procession confirmed as:-

Town Crier,

2386 Squadron matching band

Father Christmas in his sleigh and colouring competition winner

The Singing Princesses

Children with giant willow icicles and snowflakes

The Upshot Circus Stilt Walkers

The stage programme confirmed as follows (may be subject to change):-

6.15 p.m. – procession leaves Back Lane

6.30 – 7.00 p.m. – (Jimmy Mack compering).

Town Crier introduction of Chairs of Council

Shop window display results announced.

Colouring competition winners announced and prizes given

Christmas light switch on (winner to be assisted by Queen Elsa and Princess Anna characters from the Disney Frozen movie) and St. John’s Church bells to ring

The Princesses and Stagecoach Theatre children to sing songs from frozen (children aged 4 -6 to be position down in front of the stage on a platform)

7.00 – 7.15 p.m. – St. John’s Junior Church Choir

7.20 p.m. – 7.40 p.m. Glitter and Sparkle fancy dress competition judging (to be judged by the Chair of B&NES & Lynn Young Chair of the Chamber of Commerce)

7.45 – 8.10 p.m. – Keynsham Brass Band

8.15 – 8.35 p.m. – Keynsham Light Opera Group

8.40 – 8.55 p.m. – 2386 Squadron Band

9.00 p.m. Jimmy Mack to close the event.

iii)  Competitions

Suggested judging date for colouring competition Tuesday 11th November at 1.30 p.m.

iv)  Publicity

·  Posters and fliers letters to businesses for distribution (available at meeting for distribution)

v) Pre-event and on the night workshops

9. BUDGET

i)  Draft Budget 2014 (attached)

·  Quotes received information to be noted/figures agreed.

ii) Sponsorship

10. DATE OF NEXT MEETING

Tuesday 11th November 2014 at 2.00 p.m.