2016-2017
OPERATIONS
MANUAL
VIRGINIA SPORTS RADIO NETWORK
Virginia Sports Properties handles all affiliate relations, contracts, network sponsorships and affidavits. The contacts for Virginia Sports Properties are as follows:
Dave Koehn
Director of Broadcasting
(434) 982-4937
Kevin May
Executive Business Manager
(434) 962-9570
Charlottesville Radio Group, Charlottesville, Virginia, is administering the technical aspects of the radio network.
Channing Poole
Network Coordinator
Charlottesville Radio Group
(434) 230-2300 – office
(804) 338-8393 - cell
Network Affiliate Relations
Day to day, network communications along with formats and logs will be coordinated by Reid Dickerson. Affidavits will be sent out monthly by Virginia Sports Properties. Contact information listed below.
They must be completed and returned to:
Reid Dickerson
(434) 982-5632- office phone
(434) 982-4788-office fax
CONNECTION INFORMATION
Satellite delivery of Virginia Cavalier Football and Basketball (Men’s and Women’s) broadcasts as well as the Football & Basketball Coach’s shows are being distributed to station affiliates, NPR, SCPC, Galaxy 16.
Stations that cannot use Satellite will utilize a dedicated Comrex Network.
(This dedicated system cannot be used for any other purpose than UVA sports)
.
All stations with satellite difficulties DURING the feeds should call the coupler number (800) 846-4760. You will then be prompted to enter the account number (92202342) and the four digit team code (5591). More details on accessing the emergency backup feed can be found on the affiliate website:
If your station will be using, or uses the coupler during a game, for any reason, please communicate this information to Channing Poole via email after the game broadcast.
Emergency Contact Information
Virginia Sports Network Coordinator – Channing Poole : (804) 338-8393-Cell
Virginia Sports Properties Contact– Reid Dickerson: (434) 531-2726-Cell
VA Sports Network Studio Line : 1-877-825-5882 (TALK-UVA)
WINA Sports Director – Jay James : 434-989-6488-Cell
Charlottesville Radio Group Operations Manager – Rick Daniels : 434-962-6198-Cell
Chief Engineer – CRG – Joe Fleming – 434-466-5816-Cell
SCHEDULE CHANGES
During the Football, Basketball, Baseball, and Lacrosse seasons your station will be notified of changes in the broadcast schedule by one of the following methods:
1. Reid Dickersonwill send the information to your station by email forthose changes that can be handled during the normal business day. It is important that you keep us notified of any change to your email address during the Football, Basketball, and Baseball (for those that carry it) seasons.
2. For changes that are given to us with little advance warning, we will put the information out via Comrex DSL/satellite during a 30-minute period prior to the regular broadcast of a Football and Basketball game.
AFFILIATE WEBSITE
Affiliates can download logs, affidavits, post-game audio, Cavalier Minutes, promo’s, and other special content by visiting the Virginia Sports Radio Network website at The site is updated regularly.
FOOTBALL SCHEDULE
Date / Day / Opponent / Location / Game Time / Broadcast Time/Net JoinSeptember 3 / Sat / Richmond / Charlottesville, VA / 3:30 p.m. / 2:30 p.m.
September 10 / Sat / Oregon / Eugene, OR / 10:30 p.m. / 9:30 p.m.
September 17 / Sat / UConn / East Hartford, CT / 1:30 p.m. / 12:30 p.m.
September24 / Sat / Central Michigan / Charlottesville, VA / TBA / TBA
October1 / Sat / Duke / Durham, NC / TBA / TBA
October 15 / Sat / Pittsburgh / Charlottesville, VA / TBA / TBA
October 22 / Sat / North Carolina / Charlottesville, VA / TBA / TBA
October 29 / Sat / Louisville / Charlottesville, VA / TBA / TBA
November 5 / Sat / Wake Forest / Winston-Salem, NC / TBA / TBA
November 12 / Sat / Miami / Charlottesville, VA / TBA / TBA
November 19 / Sat / Georgia Tech / Atlanta, GA / TBA / TBA
November 26 / Sat / Virginia Tech / Blacksburg, VA / TBA / TBA
**all affiliates will be notified of game times as they are scheduled.
COACH’S CORNER WITH BRONCO MENDENHALL SCHEDULE –
ALL SHOWS MONDAY FROM 7-8 PM
August 30th
September 6th
September 13th
September 20th
September 27th
October4th
October 11th
October 18th
October 25th
November 1st
November 8th
November 14th
November 22nd
November29th
2016-2017 Men’s Basketball Schedule
To Be Released
COACH’S CORNER WITH TONY BENNETT SCHEDULE –
To Be Released With Basketball Schedule
CAVALIER MINUTE
This one minute programming piece featuring a UVA student-athlete or team is updated daily Monday through Friday throughout the academic calendar. It will be available for affiliates to use starting Monday August 29th and will conclude on Tuesday, May 2nd, 2017. Affiliates can download the piece by visiting the affiliate website at The Cavalier Minute will be updated daily on the site by no later than 4 am each day.
BROADCAST PROCEDURES
BEFORE THE GAME
One hour before the NETWORK JOIN TIME, we will feed Guns and RosesSweet Child of Mine down the network via satellite. This is to make sure you are receiving something over the network and allow your board operator to hear how we are leading up to the Network join. We do have 97.5 3WV (LOCAL FM in Charlottesville) playing at all other times if you would like to test then.
COMMERCIAL BREAKS
Affiliates are expected to carry ALL Network commercial breaks.
Formats for football games and coach’s shows are attached to the end of this manual. Any changes to the format and any updates will be posted on the affiliate website
STATION LINERS
There is time for affiliates to air a ten (10) second local station liner at the end of every break throughout the game.
REJOINS/BUMPER MUSIC
The Network will insert roughly five (5) seconds of rejoin music following the previously mentioned ‘station liner’ before returning to pre-game and post-game content.
EXTRA BREAKS
All extra breaks will be NETWORK breaks and sixty (60) seconds with a ten (10) second network id. This will be the policy for overtime as well.
STATION IDENTIFICATION
The Virginia Sports Radio Network will call for station breaks between :55-:05 at the top of the hour.
AUTOMATION -
There will be automation offered on all Network programming beginning with first coach’s show. Any questions about automation should be emailed to Channing Poole.
FORMATS
Formats are included below. They include Football, The Coach’s Corner (Both Bronco Mendenhall and Tony Bennett), Women’s Basketball, and Men’s Basketball
The Coach’s Corner with Bronco Mendenhall and The Coach’s Corner with Tony Bennett show formats are identical.
The Virginia Farm Bureau Insurance Coach’s Corner
With Bronco Mendenhall - 2016
September
Air Date: ______
EXACT TIME
7:06p.m.OPENING BILLBOARDS (Presented by Virginia Farm Bureau)
(All sponsors listed)______
7:07p.m.Segment 1:
Welcome:
1)Dave does open and welcomes Mike
2)Mention of taking e-mail, read weekly trivia question (e-mail)
3)Coach’s Opening Comments
4)Recap of Game
5)Read Trivia Question for the Show.
6)Ask Dave E-mails
7)Live Reads (A-B)
7:19p.m.(1):90 Network______
:10 Network ID
:90 Local______
:10 Local Station ID
7:22p.m.Segment 2:
1)Ask Dave E-mails, Dave hits Trivia question again (e-mail)
2)Twitter Questions
3)audience questions
4)Young audience member question, pre-selected from group
on-site
5)Dave prepared to fill with Mike
6)Live Reads
7)Go to break by plugging student-athlete guest
7:30p.m.(2):90 Network______
:10 Network ID
:90Local______
:10 Local Station ID
7:33p.m.Segment 3:
1)Student-athlete guest interview
2)Introduction of student-athlete guest by Coach,
3)Ask Dave E-mail questions
4)Live Reads
7:41p.m.(3):90 Network______
:10 Network ID
:90 Local______
:10 Local Station ID
7:44p.m.Segment 4:
1)Survey Questions with Dave and Student Athlete
2)‘Hoos in the NFL, touch on what former ‘Hoos did Sunday
3)Former Player/Where are they now (pre-recorded or live)
4)Around the ACC/Top 25/State (Depending on Time)
5)Live Reads
7:50p.m.(4):90 Network______
:10 Network ID
:90 Local______
:10 Local Station ID
7:53p.m.Segment 5:
1)Preview of upcoming game, Scouting Report
2)Closing Comments
3)Trivia Winner (e-mail)
4)Live Read
7:59:20p.m.CLOSING BILLBOARDS (Presented by Virginia Farm Bureau)
(All sponsors listed)
7:59:30p.m.Sign-off
I certify that radio station ______in ______(city) broadcast all network commercials as specified in the above program for the following dates:
August 30, 2016September 6, 2016 September 13, 2016September 20, 2016
September 27, 2016
By: ______Title: ______
State: ______County: ______
Subscribed and sworn to me before this ______day of ______, 2016.
Notary Signature: ______
Return this affidavit/format at the end of the broadcast month to: or
Virginia Sports Properties, Attn: Reid Dickerson
P.O. Box 400857, Charlottesville, Virginia 22904-4857
VIRGINIA SPORTS RADIO NETWORK - COMMERCIAL LOG
2016 VIRGINIA FOOTBALL
Virginia vs. ______
Saturday, ______, 2016 – TBD (Air-time) / TBD pm (Game-Time)
Emergency Contact Information
Virginia Sports Network Coordinator – Channing Poole : 804-338-8393
Charlottesville Radio Group Operations Manager – Rick Daniels : 434-962-6198
WINA Sports Director – Jay James : 434-989-6488
Chief Engineer – CRG –Joe Fleming : 434-466-5816
VSP Contact– Reid Dickerson : 434-531-2726
VA Sports Network Studio Line : 1-877-TALK-UVA
There will be a COMMERCIAL CUE FOR ALL BREAKS. All breaks will be followed by a 10 second music fill allowing local stations to run IDs or short promotional tags (i.e. “This is UVA football on the Virginia Sports Radio Network” or “You’re listening to UVA football on WXXX”).
Virginia Football Game Log
COUNTDOWN TO KICKOFF: 60 minute show – 6 breaks
All breaks are 3:20 (10 second music fill after Network & Local break for station ID)
SegmentLengthStart Clock Exact Time
Countdown to Kickoff Opening Billboards –
(1:00)60:00
Segment #1 – Open and Scoreboard(8:00)59:00
- Dave and Analyst set the scene (weather, series information, key storylines).
-Perhaps utilize a sound-bite or two from press conference
- Dave sets up the rest of the show and then tosses to Channing for
a scoreboard update starting w/ ACC games.
Break #1:90 Network(3:20)51:00______
:10 Network ID
:90 Local______
:10 Local Station ID
Segment #2 – Game Day Breakdown
And Around Grounds (Flex Topics)(9:00) 47:40
-Dave brings it back and joins sideline reporter forbreakdown of a key element in the game.
-Dave then transitions into Around Grounds which is a conversation on
UVA related topics with TBD guests. This is the last live segment before
Dave and broadcast crew then head to the booth/field.
Break #2:90 Network(3:20)38:40______
:10 Network ID
:90 Local______
:10 Local Station ID
Segment #3 –Scouting Report(4:00)35:20
-Produced piece previewing that game’s opponent.
Break #3:90 Network(3:20)31:20______
:10 Network ID
:90 Local______
:10 Local Station ID
Segment #4 – Player Interview(3:00)28:00
-Recorded interview with a player leading into the game.
Break #4:90 Network(3:20)25:00______
:10 Network ID
:90 Local______
:10 Local Station ID
Segment #5 – UVA Health System MD Moment(3:00)21:40
- Dave does pre-recorded segment with UVA Docs
Break #5:90 Network(3:20)18:40______
:10 Network ID
:90 Local______
:10 Local Station ID
Segment #6 –Bronco Mendenhall Pre-Game Interview(4:00) 15:20
- Dave does taped interview withBronco Mendenhall.
Break #6 :90 Network(3:20)11:20______
:10 Network ID
:90 Local______
:10 Local Station ID
Segment #7 – Scoreboard Update (Floating)(3:00)8:00
Countdown to Kickoff Closing Billboards
(0:30)5:00
Segment #8 – GameOpen Billboard(2:00)4:30
2:30
FIRST HALF GAME BROADCAST : Local commercial cue (during actual play-by-play) is, “…on the Virginia Sports Radio Network.” Network breaks in the first and second quarters are 100 second with 10 seconds for IDs, Local breaks are 100 seconds with 10 seconds for a local station ID.
SegmentLengthStart Clock Exact Time
Game Opener Sideline Checkup:(1:30)3:00
- Dave sets the scene, Analyst sets up game.
-Dave introduces the third member of the team…go down to sidelines
for injury update and other last-minute information.
Starting Lineups:
-Dave hits starting lineups(1:30)1:30
- Dave goes over the series history.
- Set up who won the coin toss/describe uniforms
Kickoff00:00
First and Second Quarters
SegmentLengthStart Clock Exact Time
State Farm commercial lead-in
Break #7 :90 Network(1:40)______
:10 Network ID
Break #8:90 Local(1:40)______
:10 Local Station ID
Break #9 :90 Network(1:40)______
:10 Network ID
****QUARTER BREAK ****
STATE FARM INSIDE THE #’s
Break #10 :90 Local(1:40)______
:10 Local Station ID
Break #11 :90 Network(1:40)______
:10 Network ID
Break #12 :90 Local(1:40)______
:10 Local Station ID
Break #13 :90 Network(1:40)______
:10 Network ID
- Dave Teases Half-Time
END OF HALF BILLBOARD
------
^ Any additional commercial breaks after the last Network break of the second quarter will be 70 seconds and be Network breaks, as follows:
(xx) :60 Network (1:10)______
:10 Network ID
(xx) :60 Network (1:10)______
:10 Network ID
HALFTIME (20 Minutes) : All breaks are 3:20 (10 second music fill after Network & Local break for station ID)
SegmentLengthStart Clock Exact Time
Break #14 :90 Network(3:20)20:00______
:10 Network ID
:90 Local______:10 Local Station ID
Halftime Report Opening Billboards(0:15)16:40
Scoreboard Update/Game Reset(7:00)16:25
-Dave briefly goes over first half stats and then play Bronco Mendenhall
Interview.
Bronco MendenhallHalftime Interview
-Dave then tosses to Channing in studio for Scoreboard followed by
Game Reset including highlights, recap scoring, etc.
Break #15:90 Network(3:20)9:25______
:10 Network ID
:90Local______
:10 Local Station ID
-Dave takes it back at stadium quick recap/stats and hits
game Sponsor/Guest Interview Segment (Stadium)(4:00)6:05
Halftime Report Closing Billboards(0:15)2:05
Second Half Opening Billboards –
(0:30)1:50
SECOND HALF GAME BROADCAST: Local commercial cue (during actual play-by-play) is, “…on the Virginia Sports Radio Network.” Network breaks in the first and second quarters are 100 second with 10 seconds for IDs, Local breaks are 100 seconds with 10 seconds for a local station ID.
SegmentLengthStart Clock Exact Time
Halftime Stats/Second Half Preview /(1:20)1:20
- Dave and Tony set up second half.
Check in with Sideline reporter for any injury updates, etc.
Second Half Kickoff00:00
Third and Fourth Quarters
SegmentLengthStart Clock Exact Time
State Farm commercial lead-in
Break #16 :90 Network(1:40)______
:10 Network ID
Break #17 :90 Local(1:40)______
:10 Local Station ID
Break #18 :90 Network(1:40)______
:10 Network ID
****QUARTER BREAK ****
STATE FARM INSIDE THE #’S
Break #19 :90 Local(1:40)______
:10 Local Station ID
Break #20 :90 Network(1:40)______
:10 Network ID
Break #21 :90 Local(1:40)______
:10 Local Station ID
Break #22 :90 Network(1:40)______
:10 Network ID
------
^ Any additional commercial breaks after the last Network break of the second quarter will be 70 seconds and be Network breaks, as follows:
(xx) :60 Network (1:10)______
:10 Network ID
(xx) :60 Network (1:10)______
:10 Network ID
End of Game
- At the end of the game, Sideline reporter grabs player of the game after a win (maybe)(2:00)
- Dave teases Post-Game Show
End of Game Closing Billboards (0:30)
POST-GAME SHOW (60 minutes, 6 Breaks):
All breaks are 3:20 (10 second music fill after Network & Local break for station ID)
SegmentLengthStart Clock Exact Time
Break #23:90 Network(3:20)0:30______
:10 Network ID
:90Local
:10 Local Station ID
Post-Game Show Opening Billboard(0:30)3:50
Scoreboard Update –
- Channing in Studio, include scoring play calls where applicable(4:30)4:20
Break #24 :90 Network(3:20)8:50______
:10 Network ID
:90 Local______:10 Local Station ID
ACC Update and Stats(4:00)12:10
- Dave takes it back and then does a brief stat breakdown.
Break #25 :90 Network(3:20)16:10______
:10 Network ID
:90 Local______
:10 Local Station ID
Post Game Press Conference(10:00)19:40
-Jay and Mike one-on-one.
Will also take some feed from press conference.
Break #26 :90 Network (3:20)29:40______
:10 Network ID
:90 Local______:10 Local Station ID
CenturyLink Player of the Game/Game Recap(7:00)33:00
- Broadcasters pick players of the game
- Dave and Tony announce them and go over their stats while
waiting on Jay who will provide more interviews.
- Channing in studio with highlights and recap of game/scoring plays
Break #27:90 Network(3:20)40:00______
:10 Network ID
:90 Local______
:10 Local Station ID
** Play of the Game/ Scoreboard (if needed)(7:00)43:20
-Dave (Channing on Road) takes it back live does a basic recap of game and leads into
The play of the game highlight over music bed...then tosses to studio for Final
studio scoreboard and/or highlight breakdown.
Break #28 :90 Network(3:20)50:20______
:10 Network ID
:90 Local______:10 Local Station ID
What’s on the Menu/Look Ahead/Wrap-Up/Credits/End of Game Disclaimer
-Dave (Channing on Road) takes it back live does a basic recap of and look(5:20)53:40
ahead at next week’s opponent and then reads credits to wrap up broadcast.
Post-Game Show Closing Billboards
(1:00)59:00
END OF BROADCAST60:00
VIRGINIA SPORTS RADIO NETWORK –LOG
2016-2017 UNIVERSITY OF VIRGINIA MEN’S BASKETBALL
Virginia vs. ______
______, ______, ______– ______(Air-time) / ______(Game-time)
Emergency Contact Information
Virginia Sports Network Coordinator – Channing Poole : 804-338-8393
Charlottesville Radio Group Operations Manager – Rick Daniels : 434-962-6198
WINA Sports Director – Jay James : 434-989-6488
Chief Engineer – CRG - Joe Fleming : 434-466-5816
VSP Contact– Reid Dickerson : 434-531-2726
VA Sports Network Studio Line : 1-877-TALK-UVA
There will be a COMMERCIAL CUE FOR ALL BREAKS. All breaks will be followed by a 10 second music fill allowing local stations to run IDs or short promotional tags (i.e. “This is UVA Basketball on the Virginia Sports Radio Network” or “You’re listening to UVA Basketball on WXXX”).
CAVALIER COURTSIDE: 30 minute show – 5 breaks
SEGMENTLength Start Clock Exact Time
Cavalier Courtside Opening Billboards – (1:00)30:00
Segment #1–Open, live courtside (Dave)& Davenport Scoreboard(Channing)
-Dave and Ted set the scene (series information, key storylines)(4:30)29:00
-Dave sets up the rest of the show tosses to Channing for Scoreboard
(1):90 Network(3:20)24:30
:10 Network ID
:90 Local
:10 Local Station ID
Segment #2 – Live Courtside (Dave)(3:00)21:10
- Head to Head Match-up Mention
- Keys to the game
(2):90 Network(3:20)18:10
:10 Network ID
:90 Local
:10 Local Station ID
Segment #3 –UVA Health System MD Moment, recorded (Dave)(3:00)14:50
(3):90 Network(3:20)11:30
:10 Network ID
:90 Local
:10 Local Station ID
Segment #4 –Pre-game Interview with Tony Bennett (Dave)(4:00)7:30
(4):90 Network(3:20)4:10
:10 Network ID
:90 Local :10 Local Station ID
PREGAME CLOSING BILLBOARDS(:20)3:50
*****************************************************************************************
FIRST HALF: Local commercial cue (during actual play-by-play) is: “...on the Virginia Sports Radio Network.” Network breaks in the first half are 90 seconds, with no time for Ids. Local breaks are 100 seconds with time for a :10 local station ID.
SEGMENT Exact Time
Game Opener:(2:30)
-Dave sets the scene and announces SunTrust Starting Lineups,
-Ted sets up the game, injury report and other last minute information
Tip-off
First Half - (4 breaks)
(5) :90 Local
:10 Local Station ID