PORT OF IBERIA DISTRICT
BOARD OF COMMISSIONERS
REGULAR MEETING - TUESDAY, OCTOBER 20, 2015
PORT ADMINISTRATIVE OFFICE - 5:30 P.M.
MINUTES
The regular meeting of the Port of Iberia District Board of Commissioners was called to order by Commissioner Danny J. David, Sr., Board President, at the Port of Iberia Administrative Office, on Tuesday, October 20, 2015, at 5:32 P.M.
In attendance were Commissioners Danny J. David, Sr., Board President, Larry G. Rader, Vice-President, Gene L. Jefferies, Secretary-Treasurer, Roy A. Pontiff, and Simieon d. Theodile.
Commissioner Elbridge “Smitty” Smith III and Mark Dore’ were absent.
Also present were Craig F. Romero, Executive Director, Joanna D. Durke, Administrative Assistant, Tracy Domingue, Secretary-Bookkeeper, and Ray Allain, Port Attorney.
Thus, with a quorum being acknowledged, Commissioner Larry Rader recited the opening prayer and the Pledge of Allegiance.
I. APPROVAL OF MINUTES: REGULAR MEETING SEPTEMBER 15, 2015.
On a motion by Commissioner Gene L. Jefferies, seconded by Commissioner Simieon d. Theodile, the Commission approved the minutes of the Regular Meeting held on Tuesday, September 15, 2015.
This motion having been submitted to a vote, the vote thereon was as follows:
Yeas: Danny J. David, Sr., Larry G. Rader, Gene L. Jefferies, Roy A. Pontiff, and Simieon d. Theodile.
Nays: None.
Absent at Voting: Elbridge “Smitty” Smith, III and Mark Dore’.
And the motion was therefore passed on this the 20th day of October, 2015.
II. DISCUSS AND/OR DISTRIBUTE THE FOLLOWING:
(a) Budget Summary for Three (3) Months Ending September 2015.
(b) Listing of Tenant Lease Billings.
(c) Listing of Boat Stall Lease Billings.
(d) Approve Payment of Bills & Checks Issued During Interim Period.
(e) Computer Summary of Lease Agreement Activity Sheet.
(f) Status of Invoices Report.
A motion was made by Commissioner Larry G. Rader, seconded by Commissioner Roy A. Pontiff, to approve and authorize the payment of bills for October 2015, and ratify those paid during the interim period.
This motion having been submitted to a vote, the vote thereon was as follows:
Yeas: Danny J. David, Sr., Larry G. Rader, Gene L. Jefferies, Roy A. Pontiff, and Simieon d. Theodile.
Nays: None.
Absent at Voting: Elbridge “Smitty” Smith, III and Mark Dore’.
And the motion was therefore passed on this the 20th day of October, 2015.
III. RATIFICATION & RENEWAL OF CERTIFICATES OF DEPOSIT.
A motion was made by Commissioner Roy A. Pontiff, seconded by Commissioner Gene L. Jefferies, to approve and ratify the renewal of Certificates of Deposit Numbers 20493, 20494, and 20495 which matured on October 8, 2015 with First National Bank of Jeanerette, for six (6) months at the rate of 0.25% and 0.25% A.P.Y.
This motion having been submitted to a vote, the vote thereon was as follows:
Yeas: Danny J. David, Sr., Larry G. Rader, Gene L. Jefferies, Roy A. Pontiff, and Simieon d. Theodile.
Nays: None.
Absent at Voting: Elbridge “Smitty” Smith, III and Mark Dore’.
And the motion was therefore passed on this the 20th day of October, 2015.
IV. MR. EMILE DUMESNIL, PRESIDENT & CEO, DYNAMIC ENERGY SERVICES INTERNATIONAL, TO ADDRESS THE BOARD TO PROVIDE AN UPDATE ON UPCOMING PROJECTS.
Mr. Emile Dumesnil, President & CEO, Dynamic Energy Services International indicated to the Board that he had good news to report. Dynamic Energy Services International have been awarded two (2) contracts recently (Sasol and Shell Appamattox). Portions of the Sasol Project will be built modularly at Dynamic’s yard here at the Port of Iberia. This job is expected to peak about 300 people in the first quarter of next year. The Modules generally weigh under 1,000 tons. Their yards here, because of the water depth of 11 or 12 feet, start reaching the extent of their load out when they get to around 4,000–5,000 tons. Dynamic’s East Yard is the perfect yard for the Petrochemical industry because of the weight limit at the current water depths at the Port of Iberia.
The second job they were recently awarded, which they are starting to man in the yard, will carry them into 2017. This job will peak at the workforce at a combined workforce of 500. This job is the Shell Appamattox (deepwater project). At a 16 ft water depth everyone in Louisiana can participate in leading deepwater Gulf of Mexico projects. Dynamic will build the modules that will be installed on the top side. Neither job are traditional jobs you would expect to see at Dynamic. The boom in Lake Charles is a good thing for New Iberia. It will expand the workforce. The headline for Dynamic is things are looking good, the employment force is going to be growing despite the water depth.
V. MR. STEVE MIGUEZ, GENERAL SUPERINTENDENT, PRIMORIS SERVICES CORPORATION (PSC), TO ADDRESS THE BOARD REGARDING THEIR BUSINESS LOCATED AT THE PORT OF IBERIA.
Mr. Steve Miguez, General Superintendent, Primoris Services Corporation (PSC) reported to the Board that PSC just purchased the old Dynamic building at the Port on Curtis Lane. They purchased the building approximately six (6) months ago and have been performing construction since. They are about a month away to being complete with construction. Primoris Energy Services is a company that owns 30 other companies. The company that will be at the Port is RAM Fab (RAM Fabrications). Ram Fab is a pipe fabrication company and is established in Arkansas right now. They will be utilizing the Port to transport material for their projects. According to Mr. Miguez, they are looking at hiring around 400 people (welders, fabricators, laborers, and engineers). At the beginning of next year, after RAM Fab opens its doors for business, they will bring in PES (Primoris Energy Services) and their pipeline division. Everyone they hire will be around the New Iberia area. They are not bringing anyone from out of town.
VI. MR. BERNARD BROUSSARD, IPC COUNCILMAN DISTRICT 6, TO ADDRESS THE BOARD REGARDING THE STATUS OF VARIOUS PORT PROJECTS INVOLVING IBERIA PARISH GOVERNMENT.
Mr. Bernard Broussard, IPC Councilman District 6, presented the Board with two (2) documents (Iberia Parish Government Projects/Port of Iberia and Iberia Parish Government Bridges Replacements/Port of Iberia). Mr. Bernard stated that there have been four (4) bridges replaced at the Port of Iberia (David Duboin over Commercial Canal; Port Road Bridge over Coulee Canal; Port Road Bridge over Rodere Lateral; and Port Road over Commercial Canal). Mr. Bernard reported that they put in their Capital Outlay a request from POI to do the improvements to Lewis Street to Curtis Lane. They moved it up to the top of the list. He stated TIF is working. He asked that next year if Iberia Parish Government, as well as the Port of Iberia, would go out and request that the surrounding Parishes give Letters of Endorsement to deepen our channel. He also feels that having them also agree to say we need to deepen our channel to increase work is something we should do as a region.
Commissioners Roy Pontiff and Larry Rader thanked Councilman Broussard for his leadership and assistance regarding the Port receiving TIF monies.
VII. DISCUSS/CONSIDER CAPITAL OUTLAY REQUESTS FOR FISCAL YEAR 2016 – 2017.
The Executive Director thanked Senator Fred Mills and Representative Blake Miguez for attending the Board’s Monthly Meeting to discuss the Port’s Capital Outlay Requests for Fiscal Year 2016-2017.
Mr. O’Neil Malbrough, CB&I, discussed the Application. He explained that the request would entail $3.5 Million in Priority 2 (eligible to be spent now); $5 Million Non-Cash Line Credit; and move Priority 5 to Priority 1($5 Million).
A motion was made by Commissioner Roy A. Pontiff, seconded by Commissioner Larry G. Rader, to approve and authorize CB&I Coastal, Inc. prepare and submit the Port of Iberia District’s Capital Outlay Requests for Fiscal Year 2016-2017 to include the AGMAC Project request for approximately $13.5 Million.
This motion having been submitted to a vote, the vote thereon was as follows:
Yeas: Danny J. David, Sr., Larry G. Rader, Gene L. Jefferies, Roy A. Pontiff, and Simieon d. Theodile.
Nays: None.
Absent at Voting: Elbridge “Smitty” Smith, III and Mark Dore’.
And the motion was therefore passed on this the 20th day of October, 2015.
VIII. MR. GERALD GESSER, GESSER GROUP, APC TO ADDRESS THE BOARD ON:
(a) POI ADMINISTRATIVE OFFICE BUILDING MAINTENANCE REPAIRS ANALYSIS.
{1} Update on Construction Contract.
{2} Discuss/Consider Scope of Work to be Performed.
Mr. Gerald Gesser, Gesser Group, APC, presented a letter dated October 15, 2015 to the Board regarding the POI Administrative Office Building Maintenance Repairs Project. In a letter presented to the Board dated September 9, 2015 from Mr. Gesser, he recommended that the proposal of $70,759.00 by Kerne Construction, Inc. be accepted, as it met the guide specifications and was the lowest responsible proposal. The budget allocated for this project is $80,000.00. Since that time there has been discussion regarding the repair/replacement of the floors in the adjacent corridors, the kitchen, and the entry area with a tile to match what will be repaired in the back corridor. In addition, the appliances in the kitchen are approximately 20-30 years old and some of them are in need of repair and/or replacement. Mr. Gesser’s letter of October 15, 2015 outlines the additional items with a cost breakdown. Before the proposals were received, it was requested that the Commission Desk Counter Top in the meeting room be replaced with a different material, such as granite; however, since the desk has to be raised up in the event of a flood, there was discussion about filing down the edge of the existing Formica instead and eliminate the granite from the Bid Proposal. Mr. Gesser requested from the Board that a budget adjustment be approved in the additional amount of $4,000.00 to the current budget amount of $80,000.00; whereby if approved, the revised total project cost would be $84,000.00.
A motion was made by Commissioner Roy A. Pontiff, and seconded by Commissioner Gene L. Jefferies, to approve and authorize a budget adjustment in the additional amount of $4,000.00 to the current budget amount of $80,000.00 regarding the Port of Iberia Administrative Office Building Maintenance Repairs Project; with the revised total project cost being $84,000.00.
This motion having been submitted to a vote, the vote thereon was as follows:
Yeas: Danny J. David, Sr., Larry G. Rader, Gene L. Jefferies, Roy A. Pontiff, and
Simieon d. Theodile.
Nays: None.
Absent at Voting: Elbridge “Smitty” Smith, III and Mark Dore’.
And the motion was therefore passed on this the 20th day of October, 2015.
(b) LA DOTD Port Construction & Development Priority Program: State Project Number H.011756 (322) Port Improvements -Site Improvements - Tracts “K”, “L”, & “M”.
Infrastructure Improvements - Tract “K” (Phase II of SPN H.011756)
(LOGAN INDUSTRIES INTERNATIONAL CORPORATION - TRACT “K” - 10.61 ACRES).
{1} Status of Lease Agreement Between Logan Industries International Corporation and the POI Regarding Tract “K” on the POI Millennium Expansion Phase II Property Site.
The Executive Director reported that Logan Industries International Corporation has executed the Lease Agreement regarding Tract “K” (10.61 acres) located on the POI Millennium Expansion Phase II Property Site.
{2} Update on Scope of Work for Property Site Improvements to
Tract “K”.
Mr. Gesser provided an update on the Scope of Work for Property Site Improvements to Tract “K”, and there was no action taken.
{3} Discuss/Consider Adopting a Resolution Authorizing the Advertisement for Bids.
A motion was made by Commissioner Larry G. Rader, seconded by Commissioner Simieon d. Theodile, that the following be adopted:
Resolution Requesting Authority to Advertise
Port responsible for engineering – Reimbursement with Contingency
State Project Number H.011756(322)
Parish of Iberia
RESOLUTION
Port of Iberia District Board of Commissioners
WHEREAS, the Port of Iberia District has submitted an Application for funding of the Port Improvements, Site Improvements – Tracts K, L, &M - Infrastructure Improvements – TRACT “K” (Phase II of SPN H.011756) Port Improvement Project under the Port Construction and Development Priority Program; and
WHEREAS, the Port Improvements, Site Improvements – Tracts K, L, &M - Infrastructure Improvements – TRACT “K” (Phase II of SPN H.011756) has been recommended to the Louisiana Joint Legislative Committee of Transportation, Highways, and Public Works by the Department of Transportation and Development for funding by the Port Construction and Development Priority Program; and
WHEREAS, no funds have been made available by the State for construction of the Project and the Port of Iberia District has available local funds in an amount of not less than one hundred (100%) percent to insure construction of the Project; and
WHEREAS, the Port of Iberia District desires to utilize its own funds for the construction of this Project and to be reimbursed by the Port Construction and Development Priority Program once funding becomes available, in accordance with R.S. 34:3457.
WHEREAS, at the request of the Port of Iberia District Board of Commissioners, Mr. Gerald Gesser, Gesser Group, APC , Architect, and Mr. Marc Berard, Berard, Habetz & Associates, Inc., Consulting Engineer, has prepared Plans and Specifications for said Project, which Plans and Specifications are designated by State Project No. H.011756(322); and
WHEREAS, the Port of Iberia District has reviewed the final Plans, Specifications and Cost Estimate and has submitted them to the Department of Transportation and Development. The Port of Iberia District will accept the final Plans and Specifications contingent on the Department of Transportation and Development’s final approval inasmuch as they comply with the requirements of the Port Construction and Development Priority Program; and
WHEREAS, all necessary servitudes, rights-of-way, spoil disposal areas, rights of ingress and egress and the means thereof have been acquired by the Port of Iberia District, and the titles thereto are valid and indefeasible; and
WHEREAS, the Port of Iberia District has obtained all necessary permits required for the construction of this Project; and
WHEREAS, the Port of Iberia District has agreed to accomplish all necessary utilities, fence and other facilities relocations and alterations made necessary by this Project; and
WHEREAS, the Official Journal for the Port of Iberia District is The Daily Iberian, whose mailing address is Post Office Box 9290, Dept. A, New Iberia, LA 70562-9290, and whose telephone number is (337) 365-6773; and