SUPPLEMENT TO THE SEPTEMBER 1, 2000
PROPOSAL FOR A CAPITAL BUDGET PROJECT
COMPUTER & SPACE SCIENCES BUILDING
EAST WING
INFRASTRUCTURE RENEWAL
March 26, 2001
SURGE PLAN
INTRODUCTION Page 2
The Physical Structure Page 3
Departments Page 3
Disruption & Renewal Page 3
RECOMMENDED SURGE APPROACH Page 4
The Surge Plan Page 4
ESTIMATED SURGE COSTS Page 6
APPENDIX-Available Upon Request
ELEMENTS IMPACTING SURGE
KEY SURGE ELEMENT & CONSIDERATIONS
DISCUSSION OF THE APPROACHES
All Floors at Once
Three Floors Each
Top Three Floors Surged as One Unit
Ground and First Floor surged as One Unit
One Floor Each
Partial Floor Each
No Surge
C&SS Infrastructure Advisory Committee-
Lawrence R. Bleau, Space Physics
Dr. Michael Brown, Geology
Timothy B. Falkinburg, Chair
Alfred J. Fay, IPST
Dr. Christopher A. Shuman, ESSIC
Dr. John D. Trasco, Astronomy
With Assists from:
Jack Baker, Facilities O&M
Marlowe V. Leafty, Facilities - Electrical
John I. Vucci, Facilities – HVAC
Ed Hauprich, John Grey, Phil Meske, Facilities - Campus Projects
Planning
Dr. Robert Ellingson- ESSIC/Meterology
Dr. Ronald Lipsman- CMPS
INTRODUCTION
The Facilities Advisory Committee (FAC) has given provisional approval to a Capital Budget Project for an Infrastructure Renewal in the East Wing of the Computer & Space Science (C&SS) building. Any major renewal or renovation project will cause disruptions to the residents of the facility. There is therefore the likelihood that the residents will need to surge for a period of time, the actual length depending on the surge approach taken. Because it foresaw disruptions and the need to surge, FAC requested that CMPS produce a realistic surge plan for the C&SS East Wing – a plan that is vetted through and approved by the residents.
The need to repair the infrastructure in the East Wing of the C&SS is well documented in the renewal proposal submitted September 1, 2000. Extensive consultations with the residents of the building and with Facilities O&M personnel, who are continually called to repair and maintain the current infrastructure, reinforce the conclusion that there is an urgent need to confront the issue soon. It has been suggested that, since the east wing of C&SS will actually be aligned with the Physical Sciences Complex (PSC) to be built on an adjacent site, repairs to the facility can await the construction of the PSC. In fact that is an unwise strategy, for even if the east wing does not decay beyond repair in the decade (or longer) wait, the eventual cost to repair the facility at that time will be prohibitive. This is because the current state of the infrastructure is already terrible, and it is deteriorating rapidly. The residents are therefore convinced of the need to act as swiftly as possible. They are not sanguine about the forthcoming surge experience, but they realize that the alternative is worse.
Several approaches to surging the East Wing were examined. These included: an all-at-once approach; a two-halves-of-the-wing (three floors then two floors) approach; a one-floor-at-a-time approach; a one-academic-unit-at-a-time approach; and finally, a section-of-the-floor-at-a-time approach. The various pros and cons of these approaches are explored in the Appendix to this report. We believe strongly that a combination of the one-floor-at-a-time approach and a one-academic-unit-at-a-time approach provides the best solution in terms of minimizing disruptions, economizing on cost, and accommodating budgetary and academic constraints. The combined approach and its costs are described below.
We do not propose to surge the two units (LAMOS and Space Physics) located in the basement. The reasons for not including this floor in the surge plan are provided in the original proposal. We believe that, with careful planning and some accommodation, infrastructure renewal work for the East Wing can proceed without seriously impacting the laboratories in the basement. We also do not propose to relocate the Geology and Space Physics Laboratories, located on the second and third floors, to another site. These laboratories will be surged within the building or partially shut down.
We propose Cole Field House as the surge site. The use of Cole Field House as surge space seems ideal from a timing standpoint; namely, we won’t need to surge until the Comcast Arena is ready.
The Physical Structure-
The Computer & Space Sciences building, East Wing, consists of six floors—basement, ground, one through four. Each floor contains approximately 8200 square feet of usable space; i.e. not including corridors, restrooms, telephone/mechanical/electrical rooms etc. There is a large basement mechanical room (1660 NASF) near the dock and freight elevator. This mechanical room houses mechanical units for the basement, ground and first floors. In the basement, there is an electrical room (413 NASF) near the loading dock and freight elevator that houses all of the east wing’s electrical distribution gear. There is a penthouse (3400 NASF) above floor four that houses extensive mechanical systems primarily for the top three floors—two through four. The East Wing on each floor consists of a rectangular shaped layout with offices and restrooms on the perimeter, and primarily laboratories, meeting rooms, and service rooms in the middle.
Departments-
The East Wing houses six different departments, all of which are CMPS units, and a small classroom. The following table outlines their use by floor.
Floor NASF Department
Basement 6785 LAMOSE - large high technology laboratories
624 Space Physics – media storage and office
Ground 7730 Astronomy – offices and computer laboratories
423 University Classroom
First 8241 Astronomy – offices, meeting room, and computer laboratory
Second 3591 ESSIC- offices and computer laboratory
3133 Geology – offices and two “wet” laboratories
1506 Space Physics - clean and instrument prep. laboratories, office
Third 8241 Space Physics & IPST – offices and laboratories
Fourth 8225 IPST – offices and computer laboratories
TOTAL 48,499 NASF
Disruption & Renewal-
Disruption will occur with demolition and renovation of the Computer & Space Sciences east wing for the Infrastructure Renewal project.
Demolition will include:
· asbestos abatement for ceiling and pipe insulation,
· full or selected removal of water and other pipe lines,
· removal of almost all mechanical systems in the penthouse and basement,
· potential removal of much of the ductwork throughout the building, and
· elimination of some electrical and data wiring, and conduit.
Renewal will include:
· installation of new mechanical systems,
· installation of new ductwork,
· installation of new plumbing,
· upgraded electrical systems,
· new & upgraded telecommunications with high speed data lines, and
· architectural work in upgrading corridor and offices, and replacing windows.
The exact amount of demolition and renovation required will depend on the report received from the consultant.
RECOMMENDED SURGE APPROACH:
The Committee believes a combination of the one-floor-at-a-time and a one-academic-unit-at-a-time approaches provides the best solution. The Committee considered issues such as: minimizing disruptions, economizing on cost (the best combination of human cost, building renovation cost, and surge cost), and accommodating budgetary and academic constraints. Discussions on the various approaches are contained in the appendices. The two prong approach selected has the broadest support of the residents and is recommended by the Committee.
The Surge Plan--
January 2002-April 2002
1. Consultant Plan A—Infrastructure Study: mechanical, piping & electrical systems, detail what’s good and bad
June 2002-August 2002
2. Consultant Plan B—Project Resource Plan: specific staging of activities
September 2002- December 2002
3. Develop Surge Schedule, interim space assignments, and work with residents
October 2002-January 2003
4. Work with Facilities Planning, In-House Construction and SUI to plan, design and order materials, partitions, and furniture as needed for interim surge site
February 2003-May 2003 (Sooner if Cole Field House available)
5. Prepare Cole Field House for interim surge requirements
January 2003-June 2003
6. Install new heat exchange/chiller in “New C&SS” SCUB and run lines to East Wing penthouse
April 2003
7. Weatherproof Transformer room
May 2003-June 2003
8. Asbestos abatement for penthouse
July 2003-October 2003
9. Relocate fourth floor residents as planned
July 2003
10. Demolish pumps, chillers, piping in penthouse (this activity may need to be staged to allow continued functioning for other floors not vacated)
July 2003-August 2003
11. Repair penthouse floor/4th floor ceiling
July 2003
12. Abate any remaining ceiling tile and/or pipe insulation necessary for 4th floor
13. Eliminate/demolish all 4th floor window units
14. Eliminate 4th floor duct and pipe systems as needed
August 2003
15. Install new heat exchange/cooling systems from penthouse to 4th floor
16. Run lines for other floors from penthouse to floor of 4th floor.
17. Install variable air volume/ variable speed drives on 4th floor.
18. Run controls to ODC for fourth floor
19. Install perimeter 4-pipe units in place of perimeter fan coil units
August 2003-September 2003
20. Install duct work and replace other piping systems for 4th floor as needed
21. Replace windows and screens in each 4th floor office as needed
22. Complete bathroom renovations for OSHA compliance on 4th floor
23. Install PDU, new electrical panels, individual sub stations and rewire fourth floor for new UPS outlets
September 2003 or at completion of project on floor by contractor.
24. Run high speed data lines for 4th floor (if done by OIT: wait until end of project)
September 2003
25. Wallboard and paint hallways on 4th floor
26. Wallboard some perimeter offices and adjust electrical receptacles, etc. (This item is not in original plan.)
27. Paint Offices, meeting rooms, and laboratories on 4th floor
January 2004– March 2004 or January –May 2004
28. Repeat steps 9, 10, 12 through 27 for third floor
June 2004-August 2004
29. Repeat steps 9, 10, 12 through 27 for 2nd floor
End of August 2004- January 2005
30. Repeat steps 9,10, 12 through 27 for ground and first floor as a unit.
September 2004-October 2004
31. Install new UPS/Battery system for building plus new feeds to floor closets
January 2005- February 2005
32. Install new generator for building
ESTIMATED SURGE COSTS (Conservative High)
One Floor Each (fourth, third, second) & Two Floors at Once (ground & first)
Fourth $ 50,000 Physical relocations within IPST: phones,
data jacks, etc.
Third $ 200,000 Set up Cole Field House interim partitions,
extra specialized furniture, computer labs, etc.; surge in-house & protect existing laboratories where they reside
Second $ 150,000 Protect Clean Room, two Geology labs &
Relocation of offices into existing interim space in Cole Field House
First & Ground $ 200,000 Specialized furniture for one floor and relocations
into existing interim space in Cole Field House; phones, data jacks, etc
Basement 15,000 Protective materials and labor, etc. for instruments
at key times.
Repaint Cole Rooms 50,000 Repair and repaint Cole Field House after all
surging complete.
Miscellaneous 35,000
______
TOTAL $ 700,000
NOTE1: Significant savings occur from internal surge and partial shutdown for expensive high technology laboratories located on the second and third floors, rather than surging them into Cole Field House.
NOTE2: Further use of the Cole Field House surge space by others, either for surge or
permanent use, could provide greater prorated cost benefits to the campus.