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Executive Committee

Meeting Minutes1 of 17

June 9, 2004, nr

EXECUTIVE COMMITTEE MINUTES

Wednesday, June 9, 2004

MEMBERS: / PRESENT:
B.Smith, Chair
K.Leibovici, Vice-Chair / K.Leibovici
B.Anderson / B.Anderson
E.Gibbons / E.Gibbons
M.Phair / M.Phair

ALSO IN ATTENDANCE:

Councillor J. Batty
Councillor L.Langley
CouncillorS.Mandel

A. B.Maurer, City Manager
J.Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Councillor K.Leibovici called the meeting to order at 9:31 a.m.

Mayor B.Smith was absent.

Councillor S.Mandel was in attendance.

A.2.ADOPTION OF AGENDA

MOVED M.Phair:

That the June 9, 2004, Executive Committee meeting agenda be adopted with the following deletion:

E.4.a. CProperty/Business Tax Relief Request by United Farmers of Alberta

carried

FOR THE MOTION:B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT:B.Smith.

A.3.ADOPTION OF MINUTES

MOVED M.Phair:

That the May 5, 2004, Executive Committee meeting minutes be adopted.

carried

FOR THE MOTION:B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT:B.Smith.

A.4.URGENT MATTERS - PROTOCOL ITEMS

A.4.a.“Leading in Local Government” Program (K.Leibovici)

Councillor K. Leibovici, on behalf of the Executive Committee, welcomed all the team leaders enrolled in the “Leading in Local Government” program designed to train newly promoted or newly hired directors and managers in the important processes and concerns relevant to managing in local government, City committee structure, report writing and decision making processes.

Members of the Committee extended their best wishes to all the new team members.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted items D.2.a., D.2.b., D.2.c., E.1.a., E.1.b., E.2.a., E.2.b., E.2.c. C, E.2.e. C, E.4.b.C, E.4.g. C, E.4.h. C, E.4.i., E.4.j., E.5.a., E.5.b. E.5.c. C and E.5.d. for debate.

MOVED M.Phair:

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS

D.3.a.Downtown Urban Design Standards

That the revised due date of June 23, 2004, be approved. / Planning and Dev.
Due: June 23, 2004

D.3.b.Adoption of an April 1, to March 31 Fiscal Year

That the revised due date of June 23, 2004, be approved. / Corporate Services
Due: June 23, 2004

D.3.c.SurplusSchool Sites (S.Mandel)

That the revised due date of July 5, 2004, be approved. / Community Services
CS Committee
Due: July 5, 2004

D.3.d.Developers Paying for Services

That the revised due date of July 21, 2004, be approved. / Planning and Dev.
Due: July 21, 2004

D.3.e.Comparison of the Operating and Capital Expenditures

That the revised due date of August 25, 2004, be approved. / Corporate Services
Due: Aug. 25, 2004

D.3.f.FutureSchool Sites – Alberta Infrastructure Symposium on Schools

That the revised due date of September 8, 2004, be approved. / Planning and Dev.
Due: Sept. 8, 2004

D.3.g.Review of Plans for the ClareviewTown Centre West of the LRT Corridor

That the revised due date of September 8, 2004, be approved. / Planning and Dev.
Due: Sept. 8, 2004

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.d.CSubmission on Model Pension Law 

That Executive Committee recommend to City Council:

That the submission to the Canadian Association of Pension Supervisory Authorities (Attachment 1 of the May 10, 2004, Corporate Services Department report 2004COH012) be approved.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CNotice of Intention to Designate Hangar #14 located at the CityCentreAirport (11410Kingsway) as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the April 8, 2004, Planning and Development Department report 2004PDP022) to the owner of the property occupied by Hangar #14 located at 11410 Kingsway in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate Hangar #14.

E.4.d.CNotice of Intention to Designate the JohnWalterMuseum and Historical Area at 9100 Walterdale Hill as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the April 8, 2004, Planning and Development Department report 2004PDP024) to the owner of the John Walter Museum and Historical Area located at 9100 Walterdale Hill in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the John Walter Museum and Historical Area.

E.4.e.CNotice of Intention to Designate the Mill Creek Trestle Bridge located alongside 76 Avenue and between 91 Street and 93 Street as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate as a Municipal Historic Resource (Attachment 1 of the April 8, 2004, Planning and Development Department report 2004PDP026) to the owner of the structure known as the Mill Creek Trestle Bridge, located alongside 76 Avenue between 91 and 93 Street, in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Mill Creek Trestle Bridge

E.4.f.CNotice of Intention to Designate the Hudson’s Bay Company Stables / Ortona Armoury located at 9722 – 102 Street as a Municipal Historic Resource. 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate as a Municipal Historic Resource (Attachment 1 of the April 8, 2004, Planning and Development Department report 2004PDP028) to the owner of the Hudson’s Bay Company Stables / Ortona Armoury located at 9722 – 102 Street in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Hudson’s Bay Company Stables / Ortona Armoury.

E.4.k.Proposed Golf Course in Quarry Ridge 

That the May 6, 2004, Planning and Development Department report 2004PDP091 be received for information. / Planning & Dev.

E.4.l.Names Advisory Committee Report – SheilaBowkerParkdalePark

That ParkdalePark, located in the Parkdale Neighbourhood, be renamed to “SheilaBowkerParkdalePark.” / Planning & Dev.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

Councillor J. Batty entered the meeting.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED M.Phair:

That Executive Committee hear from the following delegation:

E.5.c. CKatimavik

R.McPhee, Communications and Development Officer, Katimavik Prairies, Northwest Territories and Nunavut Regional Office.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.5.OTHER REPORTS

E.5.a.Edmonton Aboriginal Urban Affairs Committee Annual Report 2003 

L. Cardinal, Chair, Edmonton Aboriginal Urban Affairs Committee, made a presentation and answered the Committee’s questions.

A. B.Maurer, City Manager, answered the Committee’s questions.

MOVED M.Phair:

That the March 31, 2004, Edmonton Aboriginal Urban Affairs Committee report 2004CAEA01 be received for information. / Edmonton Aboriginal Urban Affairs Committee

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.e.CTermination of Option to Purchase the Scoreboard at Rexall Place

A.Jarman, City Solicitor, answered the Committee’s questions.

MOVED B.Anderson:

That Executive Committee recommend to City Council:

That the City enter into a Termination of Option Agreement (Attachment 1 of the May 11, 2004, Corporate Services Department/Edmonton Northlands report 2004COL007) with Edmonton Investors Group Limited Partnership, as Represented by its General Partner, Edmonton Investors Group Ltd. (“the Oilers”) and Edmonton Northlands (“Northlands”).

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.109 St. Corridor – from Argyll Road in the South to the HighLevelBridge (B.Anderson/M. Phair) 

MOVED M.Phair:

That items D.2.a. be made debatable to allow action motions to be made in response to the content of the report.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

S.Fekner, Planning and Development Department, made a presentation and answered the Committee’s questions.

L. Benowski, General Manager, Planning and Development Department; A. B. Maurer, City Manager; and R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED B.Anderson:

That the May 5, 2004, Planning and Development Department report 2004PDP070 be referred back to Administration and that the 109 St. Corridor land use study be considered as part of the priority list and a report be brought back to the August 25, 2004, Executive Committee meeting. / Planning & Dev.
Due: Aug. 25, 2004

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

D.2.b.March Economic Review Housing Starts (M.Phair) 

R.Caldwell, and L.Benowski, General Manager, Planning and Development Department; and A.B.Maurer, City Manager, answered the Committee’s questions

MOVED M.Phair:

That the June 9, 2004, Planning and Development Department report 2004PDP087 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

D.2.c.HeritageBuildings and Graffiti (M.Phair) 

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED M.Phair:

That the May 6, 2004, Planning and Development Department report 2004PDP088 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Damage done by Cars Racing on 104 Avenue 

A.Jarman, City Solicitor, and S.Phipps, Corporate Services Department (Law), answered the Committee’s questions.

MOVED M.Phair:

That the April 16, 2004, Corporate Services Department report 2004COL006 be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.2.b.Change Order to Extend Corporate Photocopier Contract 

MOVED M.Phair:

That item E.2.b. be postponed to 11:25 a.m. to allow Councillor S.Mandel to be in attendance.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.2.c.CBudget Process Analysis 

R.Rosychuk, Corporate Services Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

Councillors E.Gibbons and K.Leibovici referred this item to City Council without a Committee recommendation.

E.2.b.Change Order to Extend Corporate Photocopier Contract 

MOVED M.Phair:

That item E.2.b. be dealt with now.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

MOVED M.Phair:

That a change order for a time extension from June 8, 2004, to December 31, 2004, to the Ikon Office Solutions Inc. photocopier contract be approved. The dollar value of the extension not to exceed $650,000. / Corporate Svcs.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.CProvincial Education Tax 

M.Chibuk, Planning and Development Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED M.Phair:

That Executive Committee recommend to City Council:

That the Mayor, on behalf of City Council, send the letter (Attachment 1 of the May 7, 2004, Planning and Development Department report 2004PDA013), including the Provincial Education Property Taxes Fact Sheet (Attachment 2 of the May 7, 2004, Planning and Development Department report 2004PDA013) to the Minister of Finance concerning provincial education property taxes.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.4.g.CNotice of Intention to Designate the Edmonton Drill Hall / Prince of Wales Armoury located at 10440 - 108 Avenue as a Municipal Historic Resource 

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED E.Gibbons:

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate as a Municipal Historic Resource (Attachment 1 of the April 8, 2004, Planning and Development Department report 2004PDP030) to the owner of the property occupied by the Edmonton Drill Hall / Prince of Wales Armoury, located at 10440 – 108 Avenue in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Edmonton Drill Hall / Prince of Wales Armoury.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.5.OTHER REPORTS

E.5.c.CKatimavik 

R.McPhee, Communications and Development Officer, Katimavik Prairies, Northwest Territories and Nunavut Regional Office, made a presentation and answered the Committee’s questions. A copy of Katimavik’s 2002/2003 Annual Report was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

MOVED M.Phair:

That Executive Committee recommend to City Council:

1.That the operation of a Katimavik project in the city of Edmonton from September 2004 to June 2005 be supported.

2.That the Mayor send a letter of support to Katimavik.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.h.CReview of Tax Structure

M.Chibuk, Planning and Development Department, made a presentation.

MOVED M.Phair:

That Administration prepare a report to return to Executive Committee in November 2004 providing:
1.An overview of the current tax structure for the City of Edmonton.
2.Terms of Reference for the Review of the City of Edmonton’s Tax Structure, including the establishment of a Council Committee.
3.The time frame for and cost of undertaking this review. / Planning & Dev.
Due: Nov. 3, 2004

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.4.i.Special Projects Benefits 

M. Chibuk, Planning and Development Department; D. Fisher, Corporate Services Department (Law); and L. Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

MOVED M.Phair:

That the May 7, 2004, Planning and Development Department report 2004PDA014 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION: E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith; B.Anderson.

E.4.j.Tax, Utility Rates and User Fees Common to all Property Holders Across Alberta (Competitiveness of Edmonton’s Municipal Tax Levies) 

M.Chibuk, Planning and Development Department, answered the Committee’s questions.

MOVED M.Phair:

That the June 9, 2004, Planning and Development Department report 2004PDP053 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.5.OTHER REPORTS

E.5.b.Public Art and Private Development 

L.Benowski, General Manager, Planning and Development Department; and J.Wright, Office of the City Clerk, answered the Committee’s questions.

MOVED M.Phair:

That the May 27, 2004, Edmonton Arts Council report 2004EAC101 be received for information. / Edmonton Arts Council
Planning & Dev.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

The Committee recessed at 12 noon.

The Committee reconvened at 1:32 p.m.

Councillor K.Leibovici presided. Mayor B.Smith was absent.

Councillor L.Langley was in attendance.

E.5.OTHER REPORTS

E.5.d.University of Alberta Plans

E.1.OFFICE OF THE CITY MANAGER

E.1.b.University of Alberta Liaison – Quarterly Report No. 3 

C.Stasynec, Office of the City Manager, made a presentation.

Dr.C.Amrhein, Provost and Vice-President (Academic), and D. Hickey, Vice-President, Facilities and Operations, University of Alberta, made a presentation and answered the Committee’s questions.

MOVED M.Phair:

  1. That the May 17, 2004, Office of the City Manager report 2004CMO027 be received for information. (item E.1.b.)
  2. That the verbal presentation from the University of Alberta be received for information (item E.5.d).
/ City Manager

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Reporting on NorthlandsPark Activities and Plans 

D. H. Edey, City Clerk; K.Fung, Corporate Services Department (Law); and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED K.Leibovici:

1.That the City Clerk inform all Members of Council of the procedures to bring forward items on an agenda with respect to the activities of the Boards on which they serve on behalf of Council.
2.That the May 25, 2004, Office of the City Manager/Corporate Services Department report 2004CMC030 be received for information. / City Manager
Corporate Svcs.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

Downtown Area Design

MOVED M.Phair:

That the item on the Downtown Area Design for the heritage area, scheduled for the June 23, 2004, Executive Committee meeting, be made time specific for 9:30 a.m. / City Manager
Planning & Dev.
Due: June 23, 2004,
9:30 a.m.

CARRIED

FOR THE MOTION: B.Anderson, E.Gibbons, K.Leibovici, M.Phair.

ABSENT: B.Smith.

N.NOTICES OF MOTION

Councillor K.Leibovici asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 3:10 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1 of 17

June 9, 2004, nr

INDEX

EXECUTIVE COMMITTEE MEETING MINUTES

JUNE 9, 2004

A.CALL TO ORDER

A.2.ADOPTION OF AGENDA

A.3.ADOPTION OF MINUTES

A.4.URGENT MATTERS - PROTOCOL ITEMS

A.4.a.“Leading in Local Government” Program (K. Leibovici)

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

B.2.TIME SPECIFICS AND DECISION TO HEAR

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.109 St. Corridor – from Argyll Road in the South to the High Level Bridge (B. Anderson/
M. Phair) 

D.2.b.March Economic Review Housing Starts (M. Phair) 

D.2.c.Heritage Buildings and Graffiti (M. Phair) 

D.3.STATUS OF REPORTS 

D.3.a.Downtown Urban Design Standards

D.3.b.Adoption of an April 1, to March 31 Fiscal Year

D.3.c.Surplus School Sites (S. Mandel)

D.3.d.Developers Paying for Services

D.3.e.Comparison of the Operating and Capital Expenditures

D.3.f.Future School Sites – Alberta Infrastructure Symposium on Schools

D.3.g.Review of Plans for the Clareview Town Centre West of the LRT Corridor

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Reporting on Northlands Park Activities and Plans 

Downtown Area Design

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Damage done by Cars Racing on 104 Avenue 

E.2.b.Change Order to Extend Corporate Photocopier Contract 

E.2.c.CBudget Process Analysis 

E.2.d.CSubmission on Model Pension Law 

E.2.e.CTermination of Option to Purchase the Scoreboard at Rexall Place 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CProperty/Business Tax Relief Request by United Farmers of Alberta......

E.4.b.CProvincial Education Tax ......

E.4.c.CNotice of Intention to Designate Hangar #14 located at the City Centre Airport
(11410Kingsway) as a Municipal Historic Resource 