Ipswich Borough Council - Health & Safety Risk Assessment

Location: Hallowtree Scout Headquarters, Hallowtree Campsite, Nacton, Ipswich, IP10 0JP / Work Activity:Crucial Crew is a personal safety education event held for year 6 (10 and 11 year old) children in Ipswich. Safety messages are delivered through 9 interactive scenarios run by various agencies / Date of Risk Assessment: June 2015
What are the hazards? / Who might be harmed and how? / What are you already doing? / What further action is necessary? /

Action by who?

/ Action by when? / Done
Fire / Employee and/or volunteer and/or young people and/or others /
  • Premises own fire arrangements
  • IBC training on fire awareness
  • Adequate fire fighting equipment
/
  • Inform employees, those running scenarios etc of fire arrangements e.g. where fire doors are and where to assemble
/ IBC Event Lead / 1/6/15 or prior to delivery of scenario / N/a
Slips, trips and falls / Employee and/or volunteer and/or young people and/or others /
  • General awareness of hazards
  • IBC guidance
  • Pre-establishment checklist
  • All liquid spillages to be cleared up immediately
/
  • Inform all employees, agencies and volunteers where the first aid kit is and who the trained first aiders on site are
/ IBC Event Lead / 1/6/15 / N/a
Food poisoning / Employee and/or volunteer and/or young people and/or others /
  • Only recognised food retailer used
  • Store the food in the fridge
  • Food not to be left out for longer than 45 minutes
/
  • N/a
/ N/a / N/a / N/a
Allegation of sexual or physical abuse by young person against employee / Employee and/or volunteer /
  • At least two adults present in all scenarios, instructor and group leader.
  • IBC employees and volunteers never to be left alone with young person
  • List 99 check for all volunteers
  • IBC Guidance (as attached)
  • IBC employees to have attended Level 1 Safeguarding training
/
  • Brief at the start of the event to all employees and volunteers on safeguarding children processes
/ IBC Event Lead / 1/6/15 / N/a
Manual Handling / Employee and/or young people and/or others – back injury, dropping items on to feet, hand injury, cuts and slips and trips /
  • Seek assistance for items difficult to lift
  • Use two people to lift to split the load
  • IBC guidance
  • First Aid kit available
  • General awareness of hazards
  • Pre establishment checklist
/
  • Inform all employees, agencies and volunteers where the first aid kit is and who the trained first aiders on site are
/ IBC Event Lead / 1/6/15 / N/a
Electrical Hazards e.g. building and portable appliances / Employee and/or volunteer and/or young people and/or others – electric shocks/burns /
  • Employees / other agency staff to report electrical hazards (damaged plugs, cables, equipment etc) which will then be taken out of use.
/
  • N/a
/ N/a / N/a / N/a
Setting up of equipment including laptop and projector / Employee and/or young people and/or volunteer and/or others /
  • Delivered and set up by competent user
  • Ensure all leads are covered to prevent a trip hazard
/
  • N/a
/ N/a / N/a / N/a
Inclement weather conditions / Employee and/or volunteer and/or young people and/or others /
  • Volunteers and young people advised to bring appropriate clothing
  • Weather situation assessed on a daily basis
  • Umbrellas and cardboard on hand
  • Hot and cold drinks available
/
  • N/a
/ N/a / N/a / N/a
Parking at event / Employee and/or volunteer and/or young people and/or others – impact with object or pedestrian /
  • All visitors to park in the Hallowtree car park and to access the route observing speed restrictions and designated pedestrian routes
/
  • N/a
/ N/a / N/a / N/a
Locking up premises / Employee – possible lone working /
  • Usually at least two employees present
  • Employees have mobile phones and sufficient signal
/
  • Manager’s informed of expected time back at Grafton House and arrangements in place if employee does not return
/ IBC Event Lead / 1/6/15
Activities / Instructor and/or Young person and or volunteer and/or others /
  • All scenarios are low risk.
  • Some are interactive, however level of risk remains low.
/
  • Morning and Afternoon building check to ensure safe surfaces.
  • Instructors to be mindful of any mobility issues of young people attending.
/ N/a / 1/6/15
Potential upset / Young people attending /
  • Children are briefed at the start and end of the event.
  • All scenarios are age appropriate and delivered a number of times throughout the year around the County at other events.
  • ‘Important Information’ is requested by all schools before the event, this form asks schools to provide the names of any children who have been involved in an emergency situation of some kind.
  • We also ask for any health issues or mobility limitations.
/
  • The Railway, Fire and Electricity are the three main scenarios which some times cause upset/fright.
  • During the brief it is highlighted that CC is about having fun and learning and nothing bad is going to happen to anyone.
It is worth note that the vast majority of young people who attend are absolutely fine and not scared or upset by the information given to them. / IBC Event Lead / During the event
Any other comments: Crucial Crew is an interactive project where 10 and 11 year olds obtain key safety messages across 9 challenges. Scenarios are interactive and include watching a short DVD, viewing a Powerpoint presentation, moving around on the floor for water safety and first aid. Taking part in a quiz, making a magnetic puzzle and having a small bang in the electricity scenario. Walking around some cones with ‘beer goggles on’ (instructor walks alongside young person taking part), being part of the fire service simulation where a mock bedroom is used to outline fire safety messages before the room is filled with ‘disco’ smoke and a fire-fighter comes into the scenario. The final challenge includes a ‘stranger’ attempting to get a group of children to follow them, before the police step in to highlight the importance of personal safety awareness.
Crucial Crew has been running in Ipswich for 20 years and is a low risk activity, safety measures are place to ensure that the event runs smoothly.
Assessment carried out by: Rachael Palframan / Review date:July 2015

Ipswich Borough Council, Grafton House, 15-17 Russell Road, Ipswich IP1 2DE.

T: 01473 433276 | E: | W: Ipswich.gov.uk