Minutes by Nuala Yelland

Ladies AGM 13.06.16

Apologies; Mandy Poxton, Sophie Poxton, Bella Poxton, Louise Evans, Lisa Prince, Millie Cowsill, Nik Kusmonov, Sylvia Thomas, Becky Wootton, Emily George, Naomi Lancaster, Emma Wootton, Megan Walker, Martha Millington.

Attendees; Kath Robinson, Jane Sixsmith, Jenny Medlicott, Elaine Burns, Sandra Westbrook, Rosaline Smith, Angela Evans, Des Kinsella, Sarah Dearnley, Samantha Phipps, Cath James, Karen Slater, Becky Florida Hopson, Sarah Finnegan, Laura Wootton, Sophie Manning, Elinor Thomas, Becky Batsford, Sue Atteridge.

Chairwoman’s report;

Thanks to all captains, coaches, volunteers & committee members for everything that they have done in the 2015-16 season.

Congratulations to the Ladies 1st team on winning the National Conference West League and the mixed team for getting to the Finals weekend of the plate.

President’s report;

Reiterate the thanks to everyone involved from captains to committee members to volunteers. Great to see so much interest at the back to hockey session last weekend. Fantastic juniors season with the biggest ever number of club members & recognise all the hours of voluntary work.

Treasurer’s report;;

Unfortunately we have seen a fairly big loss in the club's accounts this year (-£3660);

Coaching costs increased (-£1659)
Great to have some great coaching but this is a significant cost increase year on year
Pitch costs increased (-£2521)
Didn't lose a single training session due to the weather
Didn't see an increase in rates last year but expecting to see it for the 2016-17 season
Cost of pitch hire in the 2015-16 season worked out to £193 per season
Sponsorship money raised increased (+£1604)
Did well on raising sponsorship through the 125 raffle but this falls into next year's accounts
Secured sponsorship from Kabbabish
Have also seen significantly more money raised through club socials through the 3 events run & would be good to see more next season
Membership income decreased (-£936)
12 fewer adult members less than the previous season which had an impact on membership subscriptions
Hope to gain more through the back to hockey sessions
Affiliation (-£549)
1st team league fees increased
Summer league fees increased
Play off costs added to the
Match fees (+£899)
Captains did a fantastic job of chasing up match fees and finished the season only £18 in debt (1 player)
Charity
Club was able to give £1000 to Myton Hospice which was a fantastic achievement

Proposals

In order for the coaching set up to continue we need to make an adjustment to our income vs expenditure
Subs
Increase annual club subscription by £20 for Adult members to £220) - Proposed by Sam Phipps & seconded by Sue Atteridge, voted in by the AGM
Increase annual club subscription by £10 for Junior members to £135 - Proposed by Sam Phipps & seconded by Sue Atteridge, voted in by the AGM
Introduce a standing order option to make the subscriptions more affordable if individuals are struggling to afford the increased rate (standing order to be set up for the first of the month & evidence needs to be attached to the membership form at the start of the season)
Review the training plan on a Tuesday night to lose the pitch an hour less a week
Training to run between 7pm & 9pm
1s&2s to share half a pitch 7-8.30pm and get half a pitch for each team for 30 minutes
GKs focuses session in the cage 7-7.30pm
3s&4s share the main pitch 7-8.30pm every other week, alternating with the cage 7.30pm-9pm
5s&6s share the main pitch 7-8.30pm every other week, alternating with the cage 7.30pm-9pm
Proposed by Kath Robinson & agreed at the AGM
Indoor training at Sutton Coldfield Grammar school every Thursday
2 hours with an inter-club tournament each week from 7-9pm
Action Kath Robinson to contact School lettings about the booking at the school
Action Karen Slater to put together an interclub tournament
The men's club would like to share the 6-7pm slot on a Tuesday for U18s training
This would be good as if we let the slot go then we might not get it back in future seasons if we wanted it
Potentially share the cost between the men's, ladies & juniors clubs
Club choosing not to enter the 2nd team cup in the 2016-17 season
Proposed by Karen Slater & agreed at the AGM

Club captains’ report;

Thank you to all captains. In particular, communication between captains from different teams has been really good this year
Robbo has done a brilliant job with co-ordinating coaching
All coaches, both outfield and goalkeepers have done a fantastic job.
Great season for the 1s, 2s did well to stay up, 3s had a strong second half of the season, 4s were unlucky but good to have 3s and 4s in different leagues again, well done to the 5s and 6s
241 goals scored in the 2015-16 season which was up on the previous year, 302 goals conceded in the 2015-16 season which was also higher than the previous season. In conclusion games were more exciting but let's aim for an overall positive goal difference next year
Well done to the 6 members of the club (Rose, Tess, Paula, Alison, Carol & Steph) played in the National O60s and got a silver medal! Congratulations
And a huge thank you to Elaine for organising all of the fixtures and umpires
There has been a great atmosphere in the club this year helped by the club socials so let's make sure we keep that going next year

ELECTION OF AMENDMENTS TO CLUB CONSTITUTION;

No proposals this year for amendments

ELECTION OF OFFICERS, MANAGEMENT COMMITTEE & SELECTION PANEL;

Committee;

President; Jane Sixsmith, proposed by Becky Florida Hopson & Seconded by Sarah Finnegan
Chairwoman; Sue Atteridge; proposed by Cath James, seconded by Becky Batsford
Secretary; Mandy Poxton; proposed by Karen Slater & seconded by Becky Florida Hopson
Treasurer; Sam Phipps; proposed by Sarah Finnegan & seconded by Jane Sixsmith
Membership secretary; Sandra Westbrook, proposed by Sue Atteridge & seconded by Sarah Dearnley
Comms co-ordinator; Nuala Yelland, proposed by Sam Phipps & seconded by Becky Florida Hopson
Welfare Officer; Karen Slater, proposed by Cath James & seconded by Sarah Finnegan
Club volunteer co-ordinator & Club Coaching Development Co-ordinator; proposed by Eli Thomas & seconded by Nuala Yelland
Facilities co-ordinator & Fixtures secretary; Elaine Burns, proposed by Rose Smith & seconded by Sam Phipps
Fundraising secretary / social secretary; Sarah Finnegan, proposed by Laura Wootton & seconded by Karen Slater
Ladies club captain; Cath James, proposed by Becky Florida Hopson & seconded by Karen Slater
Ladies vice club captain; Karen Slater, proposed by Sarah Finnegan & seconded by Sue Atteridge
Umpire co-ordinator; Elaine Burns, proposed by Sue Atteridge & seconded by Rose Smith
Kit co-ordinator; Becky Batsford, proposed by Eli Thomas & seconded by Laura Wootton
Junior Head Coach; Jane Sixsmith, proposed by Becky Batsford & seconded by Sue Atteridge

Captains;

1st XI co-captains; Eli Thomas & Sophie Manning, proposed by Becky Batsford & seconded by Jane Sixsmith
2nd XI co-captains; Becky Florida Hopson & Laura Wootton, proposed by Karen & seconded by Sarah Finnegan
3rd XI captain; Sam Phipps, proposed by Kath Robinson & seconded by Sarah Dearnley
Vice-Captain to be agreed in the team after squad selection
4th XI co-captains; Sue Atteridge & Sylvia Thomas, proposed by Jen Medlicott & seconded by Sam Phipps
5th team captain; Cath James, proposed by Ange Evans & seconded by Sue Atteridge
Vice-Captain; Lisa Abbott, proposed by Ange Evans & seconded by Cath James
6th team captain; Rose Smith, proposed by Karen Slater & seconded by Eli Thomas
Vice-Captain to be agreed in the team after squad selection
Vets O35s captain; Charlotte Cross to be approached after the AGM
Vets O45s captain; Lisa Prince to be approached after the AGM
Indoor captains; Becky Batsford & Vicky Woolford, proposed by Jane Sixsmith & seconded by Eli Thomas
Mixed captain; Nuala Yelland, proposed by Jen Medlicott & seconded by Karen Slater
Mixed vets captains; Sarah Dearnley & Des Kinsella, proposed by Becky Batsford & seconded by Sue Atteridge

Congratulations to captains’players of the season

1st team - Sue Wood
2nd team - Lisa Prince
3rd team - Becky Wootton
4th team - Martha Millington
5th team - Hope Cooney
6th team - Natasha Jones

AOB

We need to find somewhere in the club to put the 1st team trophy on display :)

Warwickshire AGM -> surplus money has been spent on facemasks and we have been given 5, to be distributed to relevant teams through captains meeting