STOW-MUNROE FALLS PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR BOARD MEETING

Tuesday February 24, 2004

CALL TO ORDER

The meeting was called to order at 7:00 pm by Vice-President Cannon.

PRESENT

Ray Hall, Secretary; Mari Halkovich, Puru Kanodia, Craig Mancuso, David Renninger, Rosemary Cannon, Vice-President

ABSENT

Mike Walsh, President

OTHERS PRESENT

John Patane, Director; Linda Sutherland, Clerk-Treasurer

PUBLIC

Elizabeth Frisina (designated paid staff employee for February); Jerry Cannon, Elaine Harding, Lauren Krupar (Stow Sentry); Joyce Ferring, Helen Meier, Lydia Gamble, Bill Monbeck

No Public Comment.

MOTION NO. 040224-1 APPROVE JANUARY 27, 2004 MINUTES______

Renninger moved, Hall seconded:

RESOLVED:That the Board Minutes of January 27, 2004 regular meeting be accepted and approved.

All were in favor.Motion carried.

FINANCE

MOTION NO. 040224-2 APPROVE JANUARY TREASURER’S REPORT______

Mancuso moved, Halkovich seconded:

RESOLVED:That the Board of Trustees approves the Treasurer’s Report for January 2004.

The roll being called on its adoption, the vote resulted as follows:

AYES: Cannon, Halkovich, Hall, Kanodia, Mancuso, Renninger

NAYS:

Motion carried.

MOTION NO. 040224-3 AMEND USE OF COPIERS, PRINTERS, MICROFORMS, AND COMPUTER DISKS POLICY______

Kanodia moved, Hall seconded:

RESOLVED: That the Board of Trustees amend the Use of Copiers, Printers, Microforms, and

Computer Disks Policy to read as follows:

Use of Copiers, Printers, Microforms, Computer Disks, and Fax Policy

The Stow-Munroe Falls Public Library will establish the following fees for use of the following:

1) Public/Staff Copiers.10 per page

2) Printers.10 per page

3) Color Printers.25 per page

4) Microforms.10 per page

5) Computer Disks1.00 each

6) Color Laser Printer1.00 per page

7) Fax Servicesl.00 per page to send

.50 per page to receive

1.00 per page for long distance

Motion tabled. The Board requires more detailed information.

PROGRAM

DIRECTOR’S REPORT

MOTION NO. 040224-4ACCEPT THE DIRECTOR’S REPORT ______

Renninger moved, Mancuso seconded:

RESOLVED: That the Board of Trustees accepts the written Director’s report for the month of

February 2004.

The Board requested the Director to table the Notary Public Service until a later date.

All were in favor.Motion carried.

DISCUSSION ITEMS

Dr. Halkovich stated the discussion on Criminal Background Checks On All Employees would be tabled until there is a full board. The Clerk-Treasurer distributed a letter received from the Stow-Munroe Falls City Schools. (See attached)

MOTION NO. 040224-5APPROVE OUT OF STATE TRAVEL______

Hall moved, Mancuso seconded:

RESOLVED: That the Board of Trustees approve out of state travel by Hilary Prisbylla to

Washington, D.C. to attend the “Computer in Libraries” Conference from March

10th – 12th, 2004.

The roll being called on its adoption, the vote resulted as follows:

AYES: Cannon, Halkovich, Hall, Kanodia, Mancuso, Renninger

NAYS:

Motion carried.

BOARD COMMITTEES

BUILDING & GROUNDS

Mr. Patane stated he would set a date to meet with the Building & Grounds Committee. Mr. Patane stated his concerns regarding the area in front of the dumpsters located on the west side of the library. Mr. Patane stated he is waiting for quotes regarding the cost of pouring a concrete pad in front of the dumpsters.

Mr. Hall stated the slabs of concrete located at the front of the library have quite a lip and will need to be leveled when the weather is permitting.

FINANCE

Mrs. Cannon stated nothing to report.

HUMAN RESOURCES

Dr. Halkovich stated the Search Committee, including the two (2) staff members appointed to serve on the Search Committee met on Saturday February 21, 2004 to review the resumes received by the committee.

LEGISLATION/RULES

MOTION NO. 040224-6 ADOPT CONCEALED CARRY POLICY______

Kanodia moved, Hall seconded:

RESOLVED: That the Board of Trustees adopts the proposed Concealed Carry Policy.

Where as the Stow-Munroe Falls Public Library is a community gathering place for life long learning, and

Where as the Stow-Munroe Falls Public Library has children and adults of all ages in their buildings at all times, and

Where as the Ohio General Assembly has enacted legislation that includes an exemption for public libraries as a permissible location for concealed weapons.

Therefore, be it resolved, that the Board of Trustees of the Stow-Munroe Falls Public Library, does not permit weapons of any kind, either concealed or in plain view, on its property or in its buildings, unless the owner of the weapon is a law enforcement officer, and

Be it further resolved, that the Board of Trustees of the Stow-Munroe Falls Public Library will post the necessary notification of its status as exempt from Ohio’s Concealed Carry Legislation, as required by the Ohio Revised Code.

All were in favor.Motion carried.

MOTION NO. 040224-7 AMEND LIBRARY CONDUCT POLICY______

Hall moved, Kanodia seconded:

RESOLVED: That the Board of Trustees amends the Library Conduct Policy to read as follows:

The Stow-Munroe Falls Public Library’s purpose is to ensure that your library experience is enjoyable, enriching, positive, and free from any safety concerns. Certain behaviors are judged to be inappropriate because they interfere with the use of the library by others, are a health or safety hazard, or are not compatible with the mission of the Library.

Behaviors which may result in a person being asked to leave the library include, but are not limited to:

Disrespect of staffAbusive, vulgar, threatening or excessively loud language

Disorderly conductAimless/restless roamingLoitering

PlayingFighting or wrestlingRunning in the library

VandalismDestruction of library propertyTheft

SleepingUnsuitable dress (no shirt or no shoes)Eating or drinking

Bringing animals, other than guide dogs, into the library

Using roller blades, roller skates, skate boards, or other sports equipment in the library or on library property

Using radios, cassette, or compact disc players without headphones

Horseplay on elevator, stairs or balcony

Use of tobacco, alcohol, or non-prescription or illegal drugs

Using emergency exits other than during an emergency

Entering unauthorized workspaces or office areas

Tampering with, altering, editing, or damaging computer hardware and/or software

Violating the library Internet Policy

CELL PHONES

  1. Cell phone ringers must be set to “Vibrate” or turned off upon entering the library.
  2. On the main floor of the library, use of cell phones (including incoming calls) is restricted to the vestibule area. This is the entrance area between the two sets of glass doors, beside the pay phone. Patrons making or receiving calls must proceed to this area in order to talk.
  3. Patrons on the second floor of the library (Children’s department) may use cell phones in the hallway beside the rest rooms.
  4. Repeated violations of this policy may result in patrons being asked to leave the building.

A pay telephone is provided in the library for short, necessary calls. Only one person may be at the telephone. Crowds should not gather in the telephone area.

Additionally, patrons are responsible for their personal belongings. Patrons must leave the library promptly at closing. Patrons may not enter the building prior to the library’s opening hours unless by Director’s permission.

Violations to the above mentioned policy may include being denied access on a temporary or permanent basis to the library. In extreme situations, library employees will contact the police for assistance and legal action will be taken, if necessary. Use of the library and reinstatement of privileges are by Director’s permission only.

Children under the age of twelve may not be left in the library without direct supervision. If it comes to the attention of the library staff that a child under twelve has been left unattended, an attempt will be made to contact the parent/caregiver to pick up the child. If the parent/caregiver cannot be reached the police will be called.

All were in favor.Motion carried.

LONG RANGE PLANNING

Mr. Kanodia stated nothing to report. Mr. Patane stated he would send a memo to Mr. Renninger and Mr. Kanodia regarding the Long Range Plan.

TECHNOLOGY

Mr. Hall stated nothing to report. Mr. Patane stated Ms. Prisbylla ordered a replacement projector for the Adult Computer Lab. Mr. Hall stated Ms. Prisbylla is doing a great job. The Clerk-Treasurer distributed a memo from Ms. Prisbylla to the Board regarding a Plan for Filtering. (See attached)

AD HOC COMMITTEE FOR FUNDING INITIATIVES

Dr. Halkovich stated Mr. Mancuso, Mr. Renninger, and the Clerk-Treasurer are attending a Ballot Workshop sponsored by Ohio Library Council on March 5, 2004. Mr. Hall and the Clerk-Treasurer are attending a Communicating Your Library’s Value Workshop sponsored by CAMLS (Cleveland Area Metropolitan Library System) on March 11, 2004. Dr. Halkovich and the Clerk-Treasurer are attending an Ohio’s Public Records and Open Meetings Act sponsored by CAMLS on April 30, 2004.

NEW BUSINESS

Mr. Monbeck apologized to the Board for being late but asked permission to speak. Mrs. Cannon granted permission. Mr. Monbeck asked the Board to reconsider accepting the resignation of the Director. Mr. Monbeck went on to elaborate the Director’s achievements. Mr. Monbeck stated his own experience as a member of the Board of Education. Mrs. Cannon thanked him for his comments.

MOTION NO. 040224-8MOTION TO ADJOURN INTO EXECUTIVE SESSION_

Mancuso moved, Hall seconded:

RESOLVED:That the Board of Trustees moved to adjourn into executive session to discuss matters relating to particular personnel at the Library.

The roll being called on its adoption, the vote resulted as follows:

AYES:Cannon, Halkovich, Hall, Kanodia, Mancuso, Renninger

NAYS:

Motion carried.

Executive session continued on Thursday February 26, 2004 at 7pm and adjourned at 8:00pm.

Respectfully submitted,This is a true and accurate

account of the proceedings.

SecretaryBoard Vice-President

Linda Sutherland

Clerk-Treasurer

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