Anytown Facility Name
City, State, USA
Chapter ###
Bylaws
INTENTIONALLY LEFT BLANKFederal Aviation Administration Managers Association
City, State, USA
Chapter XXX
Charter Date: [Insert date here – optional]
PREAMBLE
The objectives of this chapter shall be to increase the efficiency and effectiveness of the managerial force; promote the social, intellectual and material welfare of the membership, establish mutual understanding, respect, and working relationships with responsible representatives of community, city, county or parish, state, and Federal government; support and defend legislation clearly beneficial to the membership and to the nation; vigorously oppose legislation clearly detrimental to the welfare of the membership and the nation’s security; and in every endeavor promote justice, maintain integrity, and assure safety for all.
ARTICLE I – NAME
This body shall be known as the FEDERAL AVIATION ADMINISTRATION (FAA) MANAGERS ASSOCIATION, (FAAMA), Chapter ###, located at City, State, USA, and also known as “the Association.”
ARTICLE II – MEMBERSHIP
Section 1. The membership of this chapter shall consist of regular members, retired members and associate members. This chapter shall be free of restrictions or practices denying membership because of race, sex, color, age, religion, national origin, physical disability, or sexual orientation.
Section 2. Regular member. This category includes all Federal supervisory, managerial, and non-bargaining unit staff personnel. Regular members may hold any elected or appointed office in the chapter. Applicants may petition to become a Regular member by filling out and submitting an application form along with a payroll deduction form remitting funds equal to 0.45% of base annual salary as dues to the Association.
Section 3. Retired member. Any retired or retiring member may apply to retain chapter membership and shall be entitled to all rights, benefits, and privileges of the members of the Association. Retired members may hold any elected or appointed office or committee membership in the Association.
Section 4. Associate membership. This category includes all individuals not otherwise recognized in this Article who profess an interest in the purpose and goals of the Association, as well as contract personnel. Associate members shall retain all rights, benefits, and privileges of the members of the Association, except that they shall not hold any elected office above the chapter level. Applicants may petition to become an Associate member by filling out and submitting an application form along with a payroll deduction form remitting funds equal to 0.45% of base annual salary as dues to the Association.
Section 5. Any member may be suspended by a majority vote of the Executive Board should that member fail through neglect or refusal to abide by the chapter and/or National Bylaws.
Section 6. No member shall have the power to commit the chapter in any matter without specific approval of the Executive Board.
ARTICLE III – OFFICERS
The officers of the chapter shall be the President, Vice-President, and Secretary-Treasurer.
ARTICLE IV – DUTIES OF OFFICERS
Section 1. It shall be the duty of the President to preside over all meetings of the chapter, call special meetings when lawfully requested, countersign chapter checks as necessary, appoint all committees and perform other such duties as may be required. When necessary, due to death, removal or resignation of an officer, the President shall, with the approval of the Executive Board, appoint a member in good standing to fulfil the remainder of such officer’s term.
Section 2. It shall be the duty of the Vice-President to preside in the absence of the President and to perform such duties as may be required. In the event of a vacancy occurring in the office of the President for any reason, the Vice-President will advance to President and serve out the unexpired portion of the term. In addition, it shall be the duty of the Vice-President to countersign chapter checks as necessary, arrange for places of meetings, entertainment, and social gatherings that are appropriate for the good and welfare of the Association and to perform such other duties as may be assigned by the President.
Section 3. It shall be the duty of the Secretary-Treasurer to keep records of the chapter, countersign chapter checks as necessary, and answer all correspondence pertaining to the office. The Secretary-Treasurer shall perform other duties appropriate to the office as directed by the President. In addition, the Secretary-Treasurer shall receive all funds due the chapter, giving proper receipt for same, and to deposit the money in a bank or credit union; and shall pay out all moneys by check, properly countersigned by the President or Vice-President, as necessary. The Executive Board must approve all bills other than routine expenses. The Secretary-Treasurer shall review membership application forms, verify eligibility as defined in Article II, and report findings to the Executive Board.
ARTICLE V – EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the chapter President, Vice-President, Secretary-Treasurer and trustees. Three (3) members shall constitute a quorum. The Executive Board shall meet at least once per quarter.
Section 2. No money shall be expended by the chapter, except for budgeted, regular, and legitimate business of the chapter, without first having been referred to the Executive Board for complete investigation, recommendation for approval, and a vote of approval by the membership.
ARTICLE VI – BOARD OF TRUSTEES
Section 1. The Board of Trustees shall consist of not less than three (3) nor more than five (5) members in good standing appointed by the President, and shall serve at the direction of the President. If any member should resign from the Board of Trustees, the President shall appoint a replacement, if necessary, to maintain at least three (3) members on the board.
Section 2. The Board of Trustees shall have charge of all property belonging to the chapter. The Board of Trustees shall ensure that all financial records are properly kept and shall assist the auditing committee in the examination of all books and accounts, as necessary.
ARTICLE VII – AUDITORS
Section 1. An audit committee of up to three (3) members (not officers) shall examine all books and accounts of the chapter at the end of each year and shall report its findings to the membership at a general membership meeting.
Section 2. The audit committee shall have the assistance of the Board of Trustees and the Secretary-Treasurer of the chapter, as necessary.
ARTICLE VIII – ELECTION OF OFFICERS
Section 1. The President shall appoint a nominating committee of not less than three (3) nor more than five (5) members in good standing. The nominating committee shall convene in September of each year. Any member of the nominating committee that is nominated for an office shall notify the President and resign from the nominating committee. The President shall appoint a replacement for that member, if necessary, to maintain at least three (3) members on the committee. The nominating committee shall screen those nominees for chapter office for availability and eligibility, and present recommendations to the membership at the Fourth Quarter general membership meeting. Prior to balloting and after the report of the nominating committee, the members shall be allowed to make nominations from the floor. All members who meet the requirements of Article II shall be eligible for nomination to office.
Section 2. All members in good standing shall be notified in writing of the date, time, and place of the officer elections at least five (5) days prior to said elections.
Section 3. The President, Vice-President, and Secretary-Treasurer shall be elected during the Fourth Quarter general membership meeting each year. Elected officers shall be formally sworn in during the following First Quarter general membership meeting and their term of office shall be for one (1) year.
Section 4. All officers shall be elected by a secret majority ballot from the nominees for that office, except that if there is only one (1) nominee for that particular office, the Secretary-Treasurer shall be instructed to cast a unanimous ballot for the nominee and the nominee shall be declared duly elected.
Section 5. A majority ballot shall be one (1) more than one-half of the total votes cast, except that votes cast for other than the nominees as stated for the particular office shall be ruled invalid and shall not be used in computing the majority.
Section 6. In the event that there are more than two (2) nominees for a particular office and none of the nominees receives a majority on the first ballot, the balloting shall continue until a nominee receives a majority. After each ballot, the nominee with the least number of votes shall be eliminated.
ARTICLE IX – ELECTION OF DELEGATES
Section 1. The voting delegate representing the chapter at the National Convention shall be selected by a majority vote of the Executive Board and shall be submitted to the membership for confirmation during the Second or Third Quarter general membership meeting each year.
Section 2. The chapter Secretary-Treasurer shall notify the National Office no later than forty-five (45) days prior to the opening of the National Convention of the name of the elected voting delegate.
ARTICLE X – MEMBERSHIP MEETINGS
Section 1. Regular meetings of the membership shall be conducted at least once per calendar quarter. The President shall determine the dates and place of the regular meetings. All members shall be given at least three (3) days written notice of a regular meeting with the time, date, place, and agenda for the meeting.
Section 2. Special meetings of the membership may be called by the President, a majority of the Executive Board, or in writing by a majority of the membership in good standing. All members shall be given at least three (3) days written notice of a special meeting with the time, date, place, and agenda for the meeting.
ARTICLE XI – OBLIGATION CREEDS
Section 1. Obligation for Officers
“I, ______, do solemnly and sincerely promise, on my sacred honor, as a member of the FAA Managers Association, that I will faithfully discharge the duties of the office of ______of Chapter ### of the FAA Managers Association, and that I will, to the extent of my ability, enforce the bylaws of the FAA Managers Association and this Chapter.”
Section 2. Obligation for Members
“I, ______, do voluntarily become a member of the FAA Managers Association, and pledge myself, upon my sacred honor, before the members here present, to abide by the Bylaws and Regulations of the FAA Managers Association and Chapter ###. I further pledge myself, that I will do all in my power to advance the interests of these United States, the FAA Managers Association, and Chapter ###.”
ARTICLE XII – FISCAL RESPONSIBILITIES
Section 1. The primary source of income for this Chapter shall be dues, as outlined in this Article.
Section 2. The local dues shall be 0.XXX% of base annual salary for regular or associate members, and are in addition to those dues remitted to the National Office of the Association. Regular and Associate members shall pay their dues through payroll deduction. Association dues for each retired member shall be assessed at $150 annually permitting membership from January through December. When a regular member retires, that member’s status shall be converted to “retired” upon the effective date, and dues considered paid until December 31 of that year. Each year thereafter, the retired members will be invoiced on or before December 1 to permit membership the following year.
Section 3. Members who revoke their payroll deduction shall immediately be dropped from the rolls regardless of when the payroll deduction is actually terminated.
Section 4. Chapter members shall not incur personal liabilities for this Association.
Section 5. If this chapter is dissolved for any reason, after all outstanding debts are paid, all assets become the property of the FAAMA National Office.
ARTICLE XIII – CONDUCT OF BUSINESS
Section 1. All meetings shall be conducted in accordance with “Robert’s Rules of Order (Latest Revision).”
Section 2. All voting shall be according to the discretion of the membership by motion, except that a secret ballot shall be used for election of officers as required by Article VIII, Section 4.
Section 3. All motions and resolutions shall require passage by a majority of votes cast, except as specified by Section 1 of this Article, or Article XV, Section 2.
Section 4. Order of Business for Membership Meetings
A. Roll Call
B. Pledge of Allegiance
C. Reading and Approval of Minutes
D. Secretary-Treasurer’s Report
E. President’s Report
F. Committee Reports
G. Introduction of Guests
H. New Business
I. Old Business
J. Obligation to New Members
K. Recess for Program
L. Adjournment
ARTICLE XIV – COMMITTEES
Section 1. The President shall appoint all committee chairs and the membership of each committee.
Section 2. The following standing committees shall be appointed to function, as necessary, during the President’s term of office:
(a) The Audit Committee shall audit the Secretary-Treasurer’s financial records at the end of each year.
(b) The Nominating Committee shall screen those nominees for Chapter office for eligibility and availability and present recommendations at a general membership meeting.
(c) The Resolutions committee shall screen all resolutions submitted by chapter members, taking into consideration resolutions previously submitted to the National Convention, amending said resolutions as necessary, and submitting recommendations at a general membership meeting.
(d) The Bylaws committee shall screen all proposed changes to the chapter Bylaws to ensure they are not in conflict with the FAAMA National Bylaws, amending said changes as necessary and submitting recommendations at a general membership meeting.
Section 3. The President may appoint special committees as deemed necessary to address specific functions and requirements of the chapter.
ARTICLE XV – AMENDMENTS
Section 1. All proposed amendments to the Bylaws shall be referred to the Executive Board for review and recommendation to the membership.
Section 2. Amendments to the Bylaws shall be considered approved upon a favorable vote of two-thirds of the members present and voting at a regular or special meeting called for that purpose.
Section 3. Approved amendments to the Bylaws shall be transmitted to the National Secretary within sixty (60) days of approval by the membership, and are subject to review and final approval by the Rules Committee of the FAAMA.
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