Request for Transcript/Confirmation of Awards/Attendance

Please complete this form in block capitals

Post the completed form, together with your payment to:
  1. If you finished your course in 2005-2006 or later send to:
UW Trinity St. David Swansea, Academic Registry (Transcripts), Mount Pleasant Campus, Mount Pleasant, Swansea, SA1 6ED
Or
  1. If you finished your course in 2004-2005 or before send to:
UW Trinity St. David Swansea, Records and Archives Office, Mount Pleasant Campus,
Mount Pleasant, Swansea, SA1 6ED email:

NOTE: A charge will be levied for each replacement transcript requested (or first transcript, if dates of study apply to aperiod thatpredates the issue of transcripts to all students) (payable by Cheque, Giro/Postal Order or Credit/Debit card).

The University is unable to process any request until full payment has been received.

Personal Details
Full name: / Surname at time of Attendance
(if different) / Date of Birth(DD/MM/YY)
Current Address: / Daytime Contact  / e-mail address:
Attendance Details
Course Title(e.g. BEng Electronic Engineering, HND Business & Finance)
Did you attend full or part time? / When did you attend?
From: / To:
Qualification Details
Who issued the certificate/diploma you were awarded? (e.g. BTEC, University of Wales)
When was this qualification awarded?
Details of the information you require
Number of Transcripts Required (1/2/3 etc.)
Addresses for the dispatch of additional transcripts (if not your own address)
Additional information or notes:
Payment DetailPlease complete as appropriate – see Card Payment section overleaf and Appendix A notes.
One post-2005 transcript @ £10.00 (including postage) / £
One pre-2005 transcript @ £30.00 (including postage) / £
Additional Transcripts ordered at the same time @ £5 each / £
Additional UK/EU addresses to send a copy of the transcript(s) @ £3.00 each / £
‘To Whom It May Concern’ Letter (confirming attendance and qualification) @ £15.00 each (additional copies £5.00 each) / £
Additional addresses outside UK/EU to send a copy of the transcript(s)/Letter
@ £5.00 each / £
Per address by courier (DHL, Express Air etc.) @ £30.00 / £
Total: / £
£...... or Credit/Debit card (see over page)
Signature: / Date:
Payment Method
Cheques or Postal Orders should be made payable to: / UWTSD Swansea
If you wish to pay by Credit/Debit Card, please complete the details below and send together with your form; alternatively leave this section blank when submitting the form and make your payment by telephone to our Finance Department
contact Ms. Anne Dermody, 01792 481040
Type of card (e.g. VISA/SWITCH/MasterCard)
Card Number (16 digits)
Start Date: / Expiry Date:
Issue Number:
(If Switch/Maestro) / Verification Number:
(the last 3 digits on the signature strip)
Billing Address (if different from the address detailed on the form)
I authorise the University to debit my credit/debit card with the following amount:
Total Cost: £...... Signature: ......
OFFICE USE ONLY
Date Form Received: / Transcript Log Number: Year:
Fee Amount paid: / Date and number of transcripts printed:
Payment type: / Date posted out:
Date payment made into Finance: / Transcript produced by:
Post-September 2005 (Registry) request: Yes/No / Pre- September 2005 (Archives) request: Yes/No
Notes:

Appendix A

NOTES – Request for Duplicate Final Transcript/Confirmation of Awards/Attendance

  1. One copy of your final transcript (the full record of your academic study) is issued free by Registry on completion of your programme of study (via a Diploma Supplement) or on withdrawal from your programme of study, if requested.
  1. You may request additional copies of your final transcript by following the procedure detailed below. Payment must be made with your order.
  1. The following charges apply from 1 April 2012:

Standard Charges (including VAT at the appropriate rate and second class postage)

First Copy (Award October 2005 or after) / £10.00
First Copy (Award September 2005 or before) / £30.00
Additional Copies (if ordered at the same time) / £5.00 per copy

Supplementary Charges (including VAT at the appropriate rate and second class postage)

Posting overseas / £5.00
If sent to more than one address / £5.00 per additional address
If sent by Courier company / £30.00 per address
  1. It will normally take up to 3 weeks to receive your transcript, once your form has been received and processed; assuming your payment details have been cleared immediately.
  1. If you studied here in or before 2000, your request may take longer to process. You are advised that the University cannot guarantee that Swansea Institute of Higher Education, West Glamorgan Institute of Higher Education, Swansea College of Technology, Swansea College of Art or Swansea College of Education records will have survived for the year of your award. In particular the College of Art records are very patchy and records for the years 1981-1987 may not exist. The search fee is un-refundable.
  1. It is not always possible to supply a full breakdown of individual marks or %, as regulations of some examination boards prohibit this, and in any case, that information is not always available in the Archive records. In such instances you will be given an overall result and modules with be shown as P(ass), M(erit) or D(instinction).
  1. If you only want confirmation of the award you gained and the dates you attended, this will be done via a ‘To Whom It Concern’ Letter, on UWTSD Swansea headed paper. Such letters are generally recognised as confirmation that you did gain a specific qualification, at a particular time, but they are not recognised as certificates. If you have lost your certificate or diploma you should apply for a replacement. See the Request for a Replacement Certificate/Diploma Form for full details.
  1. Transcripts/Letters may be collected if you let us know in advance, or will be sent out by post.
  1. If you discover that a prospective employer, other University or educational establishment or other external body (e.g. the Australian Immigration Service) requires details of the programme or module(s) content, in addition to the detail recorded on the transcript, please contact the University Records and Archives Office. If available, details for most programmes can be provided, although there is a charge (see below). Copyright issues may prevent supplying the whole document, but some syllabus and module detail can usually be supplied.

Syllabus/Programme Content/Module Details / £25.00 per set

Transcript Form 1 v509012014