Lourdes Catholic School – Faith Formation Board
Thursday, April 9, 2015 6:00 pm
Approved Meeting Minutes
1) Call to Order at 6:00
a. Present: Mike Vonderhaar, Jennifer Alongi, Amy Paul, Sara Scogland, Karen Moldt, Jennifer Preston, Amy Steil, Mike Puthoff, Fr. Crossen, and Scott Dyer.
2) Opening Prayer offered by Fr. Crossen
3) Introduction of Guests.
a. Miranda Lawrence
b. Patty Finnegan
c. Karen Weaver
4) Approval of Agenda
a. Motion to approve the April agenda offered with moving principal report to third agenda item by Jennifer Preston, seconded by Karen Moldt and approved by the entire board.
5) Open Forum.
a. Acceptable Use Policy and internet filtering informational presentation offered Miranda Lawrence.
6) Approval of Meeting Minutes from the previous month.
a. Motion to approve March 12th FFB meeting minutes offered by Karen Moldt, seconded by Mike Puthoff and approved by the entire board.
7) Father Jason Report.
a. Working on confirmation plans. Met last week and will be meeting next week. Parents will receive an update soon. No decisions have been made at this time. Currently in a brainstorming phase.
8) Special Interest Group Reports:
a. Boosters/AD Report (Jill Trannel)
i. Setting athletic calendar with other schools.
ii. Working on a plan for future Athletic Director
b. Home & School Association (Christa Merritt)
i. Please see report attached.
c. Teacher Representative (Amy Paul)
i. Please see report attached.
d. Scott County Catholic Schools Advisory Board (Mike Vonderhaar, Jennifer Alongi)
i. No meetings.
e. Assumption High School (Kristyn Tjaden)
i. Please see report attached.
f. Pastoral Council (Mike Vonderhaar)
i. No report
g. Grant Writing (Kristyn Tjaden).
i. Will follow up with Mrs Rouse to discuss plans for library grant.
9) Administrative Reports:
a. Jennifer Alongi – Lourdes Catholic School
i. Please see attached report.
ii. Motion to approve recommendation by Ms. Alongi to accept resignations from two teachers and the athletic director offered by Jennifer Preston, seconded by Karen Moldt and approved by the entire board.
iii. Motion to accept Ms. Alongi’s proposal of school calendar offered by Karen Moldt, seconded by Scott Dyer and approved by the entire board.
b. Jennifer Lynch – Religious Education & Youth Group
i. Please see report attached.
c. Sara Scogland – Youth Ministry Director of Development
i. Please see attached report.
10) Board Committee Reports:
a. Buildings & Grounds (John Leinart-Chair, Chuck Ripley, Bridget Cravero, Scott Dyer)
i. Installed a railing in the choir loft to address an issue where there was a large step/drop-off with no railing.
ii. Parts are on order to continue to rework the kneelers.
b. Finance (Mike Vonderhaar, Mike Puthoff, Jenny Preston, John Leinart, Scott Dyer, Fr. Jason, Jennifer Alongi)
i. No report- Working on staffing & SJV presentation before we finalize the 2015-2016 budget.
c. Policy & Procedure (Jenny Preston-Chair, Amy Steil, Bridget Cravero)
i. Review & execute Third Reading 612.5B
1. Motion to approve offered by Amy Steil seconded by Karen Moldt and approved by the entire board.
ii. Review & execute Second Reading: 710A
1. Motion to approve offered by Amy Steil seconded by Karen Moldt and approved by the entire board.
d. Public Relations / Marketing (Mike Puthoff-Chair, Kristyn Tjaden, Karen Moldt, Chuck Ripley, Jennifer Alongi)
i. Please see attached report
e. Executive (Mike Vonderhaar-Chair, Mike Puthoff, Amy Steil, Fr. Jason)
i. Discussions regarding the Little Lancer House
ii. Discernment of new board members, three and one alternate. Committee will offer recommendations for nominees at the May meeting.
11) Old Business or New Business:
a. Chuck Ripley is working on drop off and pick up procedure.
12) Close Regular Session.
a. Motion to close regular session offered by Mike Puthoff seconded by Scott Dyer and approved by the entire board.
13) Closed Session-Personnel Hearing
a. Mike Vonderhaar made a motion to enter into closed session to consider the recommendation to terminate the contract of an employee. This motion was seconded by Mike Puthoff and approved by the voting members of the Board.
b. Closed Report.
14) Open Regular Session.
a. Vote on recommendation passed 6-Yes and 1-No. Present: Jenny Preston, Scott Dyer, Amy Steil, Mike Puthoff, Mike Vonderhaar, Karen Moldt and Fr. Crossen.
15) Adjourn regular session.
a. Motion to adjourn regular session offered by Amy Steil seconded by Jennifer Preston and approved by the entire board.
16) Next Faith Formation Board Meeting: Thursday, May14th at 6:30 in the School Library.
REPORTS :
OLOL Youth & Young Adult Ministry
Sara Scogland
April 9, 2015
Preparing the Spring Calendar for jr high & high school youth
Confirmation Committee
The committee had the first meeting Thursday, March 5th. Our second meeting is Tuesday, April 7th. The committee is working together on a new framework.
NCYC 2015 in Indianapolis, IN
National Catholic Youth Conference
· Parent & Youth Meetings to complete diocesan registration/permission form/learn about the money raised so far and ways that we will continue to fundraise for the 2015 NCYC trip. (As of years past, tradition was that each youth attending paid $100 deposit and together the youth fundraised by many ways; VBS-St. Nicholas Workshop-Rake n Roll-Birdies For Charity-Locals Love Us-Soup Supper-Optimist Club Flags-Knights of Columbus)
· Two meeting dates are Monday, April 13 & Tuesday, April 21. Meetings are 7-8:30 pm in the PAC.
Spring & Summer Opportunities for youth, young adults & families
April 18 “Living in the Light Seminar” is being held at the University of Iowa Newman Center. This is being offered for young adults (seniors in high school and older) and youth leaders. Keynote speakers include Dr. Tim O'Malleyfrom the University of Notre Dame serves as Summit Keynoter and Presenter for the Young Adult Track & Doug Tooke; Director of Faith Formation Services for the Diocese of Helena, serves as Presenter for the Ministry Leaders' Track. Cost is $40 to attend.
April 19 Bandits Game at Modern Woodman Park (FREE to OLOL Parishioners)
April 19 The Live Event – 1- 4 pm at the Rogalski Center at SAU. Come be a part of the Quad City’s first Pro Life Youth Rally for high School & College age youth. This non-denominational event will feature nationally known speaker & musician Pat Millea.
April 29 “Race To Nowhere” Movie is being held at the Rogalski Center, SAU Campus
· FREE Movie & Discussion for all ages.
· We are encouraging parents and youth to attend together.
· Doors Open at 6 pm; Movie begins at 6:30 pm
· Our teens are under tremendous amounts of pressure. School, sports, extra-curricular activities. But is it all worth it?
VBS 2015 June 8-12 “Veggie Tales; Values to Grow By”
*Youth Director is Elizabeth Starr *Young Adult Director is Lisa Steen
Notre Dame Vision This 5 day conference is offered 4 times throughout the summer
June 15-19 June 22-26 July 6-10 July 13-17
*I am taking a group the week of June 22-26
Totus Tuus “The Virtues” June 8-12 is being held at Prince of Peace Catholic Church in Clinton.
· Grade School students entering 1-6th grade –morning/afternoon program
· Junior & Senior High School students entering 7-12th grade- late afternoon/evening program
CIA Catholics In Action is a high school service retreat (peace & social justice)
June 28-30 (Sunday-Tuesday) held at Regina High School, Iowa City
CLI Christian Leadership Institute July 12-17
Just 5 Days July 20-24 Jr. High Service Retreat (6-9th Grade students)
*Summer July 2015
*Hosted at OLOL
______
Public Relations/Marketing Subcommittee Meeting Update for the April 9, 2015 FFB Meeting
Have gotten another testimonial in.
No new activity since the last meeting.
To Do List
· We will be working with Mrs. Lawrence to develop a 2 minute video about the school to put on the website. (I couldn’t hear the video from Starry Night during the event wondering if that could be altered or used in some way).
· Need to assist Mrs. Lawrence and Ms. Alongi about the brochure.
· Have to pull all the testimonials into a page for the website.
Assumption High School Report:
ADMISSIONS – MARCH 2015 REPORT
2014/2015 Assumption High School EnrollmentEnrollment #'s as of: / 8/18/2014 / 9/12/2014 / 11/14/2014 / 1/16/2015 / 3/18/15
Freshmen - Class of 2018: / 104 / 102 / 101 / 101 / 101
Sophomores - Class of 2017: / 127 / 126 / 126 / 124 / 124
Juniors - Class of 2016: / 121 / 121 / 117 / 118 / 118
Seniors - Class of 2015: / 109 / 110 / *109 / 109 / 109
TOTAL: / 461 / 459 / 453 / 452 / 452
Students Transferred Out as of : / 3/18/2015
Freshmen - Class of 2018: / 4
Sophomores - Class of 2017: / 3
Juniors - Class of 2016: / 4
Seniors - Class of 2015: / 0
TOTAL: / 11
Students Transferred In as of : / 3/18/2015
Freshmen - Class of 2018: / 1
Sophomores - Class of 2017: / 0
Juniors - Class of 2016: / 1
Seniors - Class of 2015: / 1
TOTAL: / 3
Freshman Esston M. transferred out 8/19/14
Freshman Isaiah P. transferred out 9/8/14 – Central
Freshman Ayele S. transferred out on 11/13/14 – Moved out of state
Sophomore Noah S. transferred out on 9/8/14 – Central
Junior Bryce B. transferred out on 9/15/14 – West
Junior Ray M. transferred out on 9/17/14 – West
Junior Madelyn K. and Sophomore Bella R. transferred out on 10/15/14
*One Senior graduated early in October.
Junior Breyden S. transferred 12/19/14 - Mid-City High
Sophomore Joey D. transferred 12/19/14 – BHS
Freshmen Josie O. transferred 12/19/14 – BHS
· ADMISSIONS UPDATE:
· 8th Grade Parent/Student Meeting: Meeting held in Sunderbruch Aud on 2/26 at 6:30 PM. I spoke about the Admissions process and Principal Murphy discussed curriculum, technology as well as progress made regarding additional dual credit college course offerings, etc. Carey Jones was in attendance to answer any FTP/tuition questions. Lynn Day-Steimle and Tammy Quested were available to answer any course questions. Mike Frieden was available if parents had any questions relating to Dress Code or the AHS Handbook. Overall, the meeting was well attended and I am looking at ways to further enhance for next year.
· Prospective Students for Class of 2019:
o Enrollment for the incoming freshman class is currently at 108 students. Last year, in mid-April, enrollment was at 77 students for the freshman class.
o 94 out of 158 Catholic grade school students have applied to date.
o 14 students from non-feeder schools have also applied to date
· MATRICULATION RATES:
Assumption High School Matriculation RatesAll Saints, JFK, Lourdes, St. Paul's
2008 - 2019
Class of 2008 / 57%
Class of 2009 / 70%
Class of 2010 / 50%
Class of 2011 / 70%
Class of 2012 / 69%
Class of 2013 / 71%
Class of 2014 / 69%
Class of 2015 / 69%
Class of 2016 / 75%
Class of 2017 / 77%
Class of 2018 / 62%
Class of 2019 / 60% (as of 3/18/15)
Assumption High School Matriculation Rates
All Saints, JFK, Lourdes, St. Paul's
Class of 2019 (as of 3/18/15) / Class of 2018 / Class of 2017
All Saints / 55% (21/38 students) / 68% (21/31 students) / 71% (30/42 students)
JFK / 36% (13/36 students) / 58% (19/33 students) / 63% (22/35 students)
Lourdes / 87% (27/31 students) / 67% (10/15 students) / 90% (26/29 students)
St. Paul's / 62% (33/53 students) / 60% (31/52 students) / 83% (42/52 students)
TOTAL / 94 Catholic Grade School Students / 81 Catholic Grade School Students / 120 Catholic Grade School Students
Enrollment from Public/Non-Feeder Schools
Class of 2019 – as of March 18, 2015
College Charles Riviere – France / 1
Instituto Cumbres y Alpes Torreon – Mexico / 1
Northside Catholic Academy – Chicago / 1
Sudlow / 2
Trinity Lutheran / 2
Walcott / 3
Williams / 3
Wilson Middle School – Moline / 1
TOTAL / 14
· PROSPECTIVE STUDENTS:
o I am continuing to work with a few families from the Catholic grade schools as well as public schools who are considering Assumption for their child’s high school education. I am meeting with these families and communicating with them on a regular basis.
· RECENT INTERACTIONS:
· Pack the Gym Pep Rallies:
o Visited the Catholic grade schools on 2/10 for the Pep Rallies to promote Pack the Gym Knight and winter sports. Members of the AHS Girls/Boys Basketball teams, Pep Club, KKD, Cheer, Wrestling and Band were in attendance. Matt Tjaden helped emcee the Pep Rallies.
· Pack the Gym Knight:
o Pack the Gym Knight was held at AHS on Fri. 2/13. This night was opened up to all ages for the first year (vs. just 7th/8th grade students). Student Ambassadors help oversee the event which had music, cookie decorating station, coloring station, tattoo/face paint station, chips/water/lemonade, AHS bean bag games, free AHS wristband provided, as well as the opportunity to win prizes through the night. Grade school and AHS students united in prayer around the perimeter of the gym prior to the Boys Varsity game. The event was very well attended.
· 3rd Grade - Lent Activity (JFK):
o Student Ambassadors (alum of JFK) visited the 3rd grade students at JFK to help them with a Lent activity wreath. Both the students and teachers seemed to be receptive to the new activity and I am looking to extend to the other 3rd grade students at the other Catholic grade schools next school year.
· 1st Grade Interaction – Visit with Cast of Cinderella:
o I took the cast of main cast of the AHS musical, Cinderella, to the Catholic grade schools on 2/24. The cast talked about what goes into a production, read a different version of Cinderella, as well as performed two songs from the musical. I also provided a worksheet to teachers ‘If I had a Fairy Godmother…”. Both the AHS and grade school students really enjoyed this experience!
· 5th & 8th Grade – Dress Rehearsal Musical Visit:
o On 3/5, the 5th and 8th grade students from the grade schools came to AHS to attend the dress rehearsal for the musical, Cinderella.