LYBS Board Meeting Minutes

09NOV2011

8:00pm

Littleton Police Department CR

Board Members present at the meeting were:

Brook MooreJohn DavisGary Wilson

Paul MacGregorBernie LaneRon Cochran

Tom FurlongChuck Decoste

Board members not present:

Steph Jahnle

Co-Coordinators/Volunteers/Guests present:

Jen BarlowAllison CoppJen Regan

Larry FrisoliJeremy Beers

Johncalled the meeting to order at 7:55 pm.

  • Roll Call (attendance)/Visitors
  • Review of Agenda
  • Review of Minutes from 17AUG2011 Meeting –
  • Minutes 17AUG2011 – Chuck D made a motion to approve the minutes as is; seconded by Tom F and approved by a unanimous vote.
  • Minutes 13NOV2011were reviewed and minor typo identified and corrected. Chuck D made a motion to approve the minutes; seconded by Tom F and approved by a unanimous vote.
  • Open Volunteer Positions
  • Jeremy Beers volunteered for Co-Coordinator for Rookie Softball. Chuck D. motioned to approved; Tom F. seconded; all approved.
  • Discussed open positions.
  • Safety Coordinator – discussed members who are nurses or EMTs. Colleen Leleave (sp?); Ed M.’s wife; Don Beltrami (John D to ask Don; Alison C. to ask Colleen).
  • Concession Stand – Maria Davis as a possibility; Allison C. as a co-coordinator.
  • Fund Raising Committee – bigger discussion regarding how to take this forward. Have a Fund Raising Coordinator. This committee will also be responsible for standard fund raising efforts and propose and execute new ones (with board input and approval). Chuck motion that the coordinator is a board position. John second and motion carried. Constitution will need to amended and then approved by the board (Brook to draft the amendment).
  • Registration – Jen Barlow
  • registration configuration for each league – group late date and close dates by “In Town”, “Travel” and “School Team” leagues; late date for travel leagues will be January 31, 2012; school league teams won’t have a late date, all will be wait listed.
  • refund policy – no refunds without board approval of request.
  • unpaid policy – must pay fees within 5 days of registration.
  • family max fee – keep the same as last year.
  • posting signs – Jen will leave 10 signs and board will get volunteers this weekend. Mike G. will get large registration sign up; Chuck D. and Tom F. will get the smaller signs up. Allison has the standard locations and will provide. Jen has more signs if necessary.
  • participation trophies – only awarded in leagues with no play-offs (T-Ball, Rookie BB and SB and Minor SB); other teams will get recognition when they make the play-offs. Tom F. will provide verbiage to Jen to post on the registration page.
  • Treasurer Report – Tom Furlong
  • P&R is up to date; ended the year at `$6800.
  • Booster account is at $25000 (last year we started at $33000)
  • Umpires
  • proposal to have 2 umps at Major 70; discussion was it wasn’t necessary so we will go with one ump except for play-offs.
  • Shaker Lane 50/70 Conversion
  • Suggestion to make it a combination field (50/70 and 40/60). The board is in agreement pending quotes. Tom to get quotes to bring to board for further discussion.
  • Advertisement for LYBS in HS Programs – agreement that we would do ¼ page for all three seasons.
  • Recommended Changes to LYBS Constitution
  • tabled to the next meeting. John will send list of possible changes to Brook. Brook will incorporate and will be discussed at the next board meeting.
  • AOB
  • Chuck started a discussion about increased parking at Shaker Lane. This is something the town should handle.
  • Randy suggestion that the board evaluate efforts to increase pre-season skill sessions for registered players. Randy to bring a fuller proposal back to the board at the next meeting for discussion.
  • Next meeting – 14DEC2011 @ 7:30pm. John D. to reserve LPD CR
  • Meeting adjourned – 9:25 pm

1