**IMPORTANT NOTICE**
§ The format of this RFQ has been simplified.
§ Only one signature is required.
Please read EXHIBIT A – Bid Response Packet carefully, INCOMPLETE BIDS WILL BE REJECTED. Alameda County will not accept submissions or documentation after the bid response due date.
COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 901068
for
2013 FORD VEHICLE PURCHASE
For complete information regarding this project, see RFQ posted at http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp or contact the County representative listed below. Thank you for your interest!Contact Person: Evelyn Benzon, Contracts Specialist II
Phone Number: (510) 208-9622
E-mail Address:
RESPONSE DUE
by
2:00 p.m.
on
January 11, 2013
at
Alameda County, GSA–Purchasing
1401 Lakeside Drive, Suite 907
Oakland, CA 94612
Alameda County is committed to reducing environmental impacts across our entire supply chain.
If printing this document, please print only what you need, print double-sided, and use recycled-content paper.
COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 901068
SPECIFICATIONS, TERMS & CONDITIONS
for
2013 FORD VEHICLE PURCHASE
TABLE OF CONTENTS
Page
I. STATEMENT OF WORK
A. Intent 4
B. Scope 4
C. Vendor Qualifications 4
D. Specific Requirements 4
II. CALENDAR OF EVENTS
E. Networking / Bidders Conferences 13
III. COUNTY PROCEDURES, TERMS AND CONDITIONS
F. Notice of Intent to Award 13
G. Term / Termination / Renewal 14
H. Brand Names and Approved Equivalents 15
I. Quantities 15
J. Pricing 15
K. Award 17
L. Method of Ordering 18
M. Invoicing 18
N. Account Manager / Support Staff 19
IV. INSTRUCTIONS TO BIDDERS
O. County Contacts 19
P. Submittal of Bids 20
Q. Response Format 23
ATTACHMENTS
Exhibit A – Bid Response Packet
Exhibit B – Insurance Requirements *Intentional Omitted*
Exhibit C – Vendor List
Specifications, Terms & Conditions
for 2013 Ford Vehicle Purchase
I. STATEMENT OF WORK
A. INTENT
It is the intent of these specifications, terms and conditions to describe Model Year 2013 Ford vehicles being requested by the General Services Agency Motor Vehicles Department.
The County intends to award a one-year contract to the bidders selected as the lowest responsible bidders whose response meets the County’s requirements.
B. SCOPE
Alameda County intends to purchase Model Year 2013 Ford vehicles to replace or supplement its existing fleet of vehicles. These vehicles will be used on a daily basis by Alameda County officials and employees to conduct routine business throughout the County. All vehicles shall be new and unused and delivered with the manufacturer’s standard warranty.
C. VENDOR QUALIFICATIONS
Vendor Minimum Qualifications:
1. Bidder shall be regularly and continuously engaged in the business of providing new Ford vehicles for at least five (5) years.
2. Bidder shall be a factory authorized dealer of Ford vehicles.
3. Bidder shall possess all permits, licenses and professional credentials necessary to supply product and perform services as specified under this RFQ.
D. SPECIFIC REQUIREMENTS
1. Specifications for the 2013 Model FORD E350 SUPER DUTY CARGO VAN shall be as follows:
a. Model
(1) Super Duty Van
b. Warranty, Factory Standard
(1) Factory Standard
c. Emission Certification
(1) 50 State Emissions
d. Equipment
(1) 138” Wheelbase
(2) AE Medium Flint Vinyl
(3) Equipment Package
(4) 5.4L EFI V-8 Engine
(5) 4 Speed Automatic Overdrive
(6) LT245/75RX16E BSW Tires
(7) 3.73 Rear Axle Ratio
(8) Hinged 60/40 Side Door
(9) Commercial Van Package
(10) Power Group (Windows, Locks, Mirrors, Keyless Entry Fobs)
(11) Cruise Control
(12) Rear Step Bumper
(13) Vinyl Front Floor
(14) Windows All Around
(15) 9500# GVWR
(16) Ambulance Package Not Required
(17) A/C High Capacity Rear
(18) Roll Stability Control
(19) Privacy Glass
(20) Aftermarket- Sprayed in Floor Liner for Van Cargo Area
e. Exterior Color
(1) DX Dark Blue Pearl
f. Interior Color
(1) Factory standard
g. Fees and Taxes
(1) California Tire Fee
(2) Sales Tax, 8.75%
h. Registration
(1) Dealer shall furnish DMV documents to County to register own vehicle
i. FOB Point
(1) Oakland, CA
2. Specifications for the 2013 Model FORD FUSION HYBRID SE shall be as follows:
a. Model
(1) SE, 4-door, front wheel drive
b. Warranty, Factory Standard
(1) Factory Standard
c. Emission Certification
(1) 50 State Emissions
d. Equipment
(1) 503A Standard Equipment
(2) Front License Plate Bracket
e. Exterior Color
(1) Factory standard
f. Interior Color
(1) Black
g. Fees and Taxes
(1) California Tire Fee
(2) Sales Tax, 8.75%
h. Registration
(1) Dealer shall furnish DMV documents for County to register own vehicle
i. FOB Point
(1) Oakland, CA
3. Specifications for the 2013 Model FORD TAURUS SE shall be as follows:
a. Model
(1) SE, 4-door, front wheel drive
b. Warranty, Factory Standard
(1) Factory Standard
c. Emission Certification
(1) 50 State Emissions
d. Equipment
(1) 100A Standard Equipment
(2) Front License Plate Bracket
e. Exterior Color
(1) Factory standard
f. Interior Color
(1) Black
g. Fees and Taxes
(1) California Tire Fee
(2) Sales Tax, 8.75%
h. Registration
(1) Dealer shall furnish DMV documents for County to register own vehicle
i. FOB Point
(1) Oakland, CA
4. Specifications for the 2013 Model FORD FOCUS SEDAN SE shall be as follows:
a. Model
(1) SE, 4-door, front wheel drive
b. Warranty, Factory Standard
(1) Factory Standard
c. Emission Certification
(1) 50 State Emissions
d. Equipment
(1) 200A Standard Equipment
(2) 6-Speed Automatic Transmission
(3) Front License Plate Bracket
e. Exterior Color
(1) Factory standard
f. Interior Color
(1) Black
g. Fees and Taxes
(1) California Tire Fee
(2) Sales Tax, 8.75%
h. Registration
(1) Dealer shall furnish DMV documents for County to register own vehicle
i. FOB Point
(1) Oakland, CA
5. Specifications for the 2013 Model FORD CMAX ENERGI shall be as follows:
a. Model
(1) SEL, 4dr, front wheel drive, plug-in vehicle
b. Warranty, Factory Standard
(1) Factory Standard
c. Emission Certification
(1) 50 State Emissions
d. Equipment
(1) 2.0L 4-Cyl hybrid engine
(2) Continuously variable transmission
(3) Navigation System
(4) Bluetooth
(5) J1772 electric plug-in connector
e. Exterior Color
(1) Factory Standard
f. Interior Color
(1) Black
g. Fees and Taxes
(1) California Tire Fee
(2) Sales Tax, 8.75%
h. Registration
(1) Dealer shall furnish DMV documents to County to register own vehicle
i. FOB Point
(1) Oakland, CA
6. Specifications for the 2013 Model FORD FUSION TITANIUM shall be as follows:
a. Model
(1) Titanium w/EcoBoost, 4-door, front wheel drive
b. Warranty, Factory Standard
(1) Factory Standard
c. Emission Certification
(1) 50 State Emissions
d. Equipment
(1) 400A Standard Equipment
(2) 6-Speed Automatic Transmission
(3) Front License Plate Bracket
(4) Rear Spoiler Deleted
e. Exterior Color
(1) Factory standard
f. Interior Color
(1) Black
g. Fees and Taxes
(1) California Tire Fee
(2) Sales Tax, 8.75%
h. Registration
(1) Dealer shall furnish DMV documents for County to register own vehicle
i. FOB Point
(1) Oakland, CA
II. CALENDAR OF EVENTS
EVENT / DATE/LOCATIONRequest Issued / November 9, 2012
Written Questions Due / by 5:00 p.m. on December 4, 2012
Networking/Bidders Conference #1 / December 3, 2012 @ 10:00 a.m. / at: General Services Agency
Room 222, 2nd Floor,
1401 Lakeside Drive
Oakland, CA 94612
Networking/Bidders Conference #2 / December 4, 2012@ 2:00 p.m. / at: Castro Valley Library
Canyon Room
3600 Norbridge Avenue
Castro Valley, CA 94546
Addendum Issued / December 18, 2012
Response Due / January 11, 2013 by 2:00 p.m.
GSA Award Date / February 27, 2013
Contract Start Date / March 1, 2013
Note: Award and start dates are approximate.
E. NETWORKING / BIDDERS CONFERENCES
Networking/bidders conferences will be held to:
1. Provide an opportunity for Small Local Emerging Businesses (SLEBs) and large firms to network and develop subcontracting relationships in order to participate in the contract that may result from this RFQ.
2. Provide an opportunity for bidders to ask specific questions about the project and request RFQ clarification.
3. Provide the County with an opportunity to receive feedback regarding the project and RFQ.
All questions will be addressed, and the list of attendees will be included, in an RFQ Addendum following the networking/bidders conferences.
Potential bidders are strongly encouraged to attend networking/bidders conferences in order to further facilitate subcontracting relationships. Vendors who attend a networking/bidders conference will be added to the Vendor Bid List. Failure to participate in a networking/bidders conference will in no way relieve the Contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a networking/bidders conference is highly recommended but is not mandatory.
III. COUNTY PROCEDURES, TERMS, AND CONDITIONS
F. NOTICE OF INTENT TO AWARD
1. At the conclusion of the RFQ response evaluation process (“Evaluation Process”), all bidders will be notified in writing by e-mail or fax, and certified mail, of the contract award recommendation, if any, by GSA – Purchasing. The document providing this notification is the Notice of Intent to Award.
The Notice of Intent to Award will provide the following information:
a. The name of the bidder being recommended for contract award; and
b. The names of all other parties that submitted proposals.
2. At the conclusion of the RFQ process, debriefings for unsuccessful bidders will be scheduled and provided upon written request and will be restricted to discussion of the unsuccessful offeror’s bid.
a. Under no circumstances will any discussion be conducted with regard to contract negotiations with the successful bidder.
b. Debriefing may include review of successful bidder’s proposal with redactions as appropriate.
3. The submitted proposals shall be made available upon request no later than five (5) business days before approval of the award and contract is scheduled to be heard by GSA.
G. TERM / TERMINATION / RENEWAL
1. The term of the contract, which may be awarded pursuant to this RFQ, is for a one time purchase. As stated in the Specific Requirements under section D, the term of the warranties is factory standard.
2. The County has and reserves the right to suspend, terminate or abandon the execution of any work by the Contractor without cause at any time upon giving to the Contractor prior written notice. In the event that the County should abandon, terminate or suspend the Contractor’s work, the Contractor shall be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination or abandonment. The County may terminate the contract at any time without written notice upon a material breach of contract and substandard or unsatisfactory performance by the Contractor. In the event of termination with cause, the County reserves the right to seek any and all damages from the Contractor. In the event of such termination with or without cause, the County reserves the right to invite the next highest ranked bidder to enter into a contract or re-bid the project if it is determined to be in its best interest to do so.
3. By mutual agreement, any contract which may be awarded pursuant to this RFQ may be extended to include additional purchases of the vehicle specified at agreed prices with all other terms and conditions remaining the same.
H. BRAND NAMES AND APPROVED EQUIVALENTS
1. Any references to manufacturers, trade names, brand names and/or catalog numbers are intended to be descriptive, but not restrictive, unless otherwise stated, and are intended to indicate the quality level desired. Bidders may offer any equivalent product that meets or exceeds the specifications. Bids based on equivalent products must:
a. Clearly describe the alternate offered and indicate how it differs from the product specified; and,
b. Include complete descriptive literature and/or specifications as proof that the proposed alternate will be equal to or better than the product named in this bid.
2. The County reserves the right to be the sole judge of what is equal and acceptable and may require Bidder to provide additional information and/or samples.
3. If Bidder does not specify otherwise, it is understood that the referenced brand will be supplied.
I. QUANTITIES
Quantities listed herein are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.
J. PRICING
1. All pricing as quoted will remain firm for the term of any contract that may be awarded as a result of this RFQ.
2. Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the County.
3. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.
4. Taxes and freight charges:
a. The prices quoted shall be the total cost the County will pay for this contract including sales, use, or other taxes, and all other charges.
b. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid.
c. Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County; as such papers may be accepted by the carrier as proof of the exempt character of the shipment.
d. Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.
5. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions.
6. Price quotes shall include any and all payment incentives available to the County.
7. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.
8. Federal and State minimum wage laws apply. The County has no requirements for living wages. The County is not imposing any additional requirements regarding wages.
9. Prevailing Wages: Pursuant to Labor Code Sections 1770 et seq., Contractor shall pay to persons performing labor in and about Work provided for in Contract not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for legal holiday and overtime work in said locality, which per diem wages shall not be less than the stipulated rates contained in a schedule thereof which has been ascertained and determined by the Director of the State Department of Industrial Relationsto be the general prevailing rate of per diem wages for each craft or type of workman or mechanic needed to execute this contract.