DUNS TEW PARISH COUNCIL

The Annual Parish Council Meeting will be held in the Village Hall

on Monday 18th May 2015 at 8pm

Hilary Skaar

Clerk to the Parish Council 01869340269 11th May 2015

The New House, Duns Tew, Bicester OX25 6JR

Email:

THE PUBLIC AND PRESS ARE INVITED TO BE PRESENT

AGENDA

1.  Election of Chairman and Acceptance of Office

2.  Apologies for absence

3.  Co-option of Councillors and Acceptance of Office

4.  Election of Vice Chairman

5.  To confirm appointment of Responsible Financial Officer

6.  To confirm appointment of Internal Auditor

7.  Declarations of pecuniary interest and requests for dispensation - to receive any declarations of interest and

requests for dispensations from Councillors relating to items on the agenda, in accordance with the Council’s

Code of Conduct

8.  To allocate responsibilities and wards to councillors

Portfolios

Community - Emergency Plan, Community Groups, Good Neighbour Scheme, Welcome Pack

Planning and Planning Committee members – Planning Applications, Local Government Initiatives and Planning Liaison

Amenity – Play area, Footpaths, Village Tidy up

Services – Highways, Grass, Utilities, Street Cleaning, Street Furniture, and Bottle Bank

Communications - Web Site, Newsletter,

Parish Council – Governance, Standing Orders, Poors’ Land

Village Hall Committee Representative – Liaison

Rural Sounding Board Representative Community Portfolio. Specialists for Fuel Poverty, Rural Transport, Rural Broadband

Wards

Dashwood Rise and North Aston Road

East from the Church to North Aston Road

Lower Farm to The White Horse including the Bridleway

The White Horse to The Manor including Spring Farm and Daisy Hill

Middle Barton Road

Hill Farm Lane including Hill Farm

9.  To agree dates of meetings for 2015/16

10.  To receive the minutes of the last meeting – Monday 2 March 2015.

11.  Finance

·  Payments due- to resolve to pay accounts as circulated

·  Income received – to receive details of income

·  Review of Financial Regulations - to review and re-adopt Financial Regulations

·  Finance update- To agree Year End Accounts and Governance Statement

To agree Insurance Renewal and Review

New Mandate to be signed to include new Councillors and remove Cllrs Keeping, Gilje and

Cooper

12.  Public Participation - To receive questions from members of the public relating to items on the

agenda, in accordance with the Council’s Code of Conduct & Standing Orders

13.  Clerk’s Report - to update on progress of outstanding issues.

14.  County & District Councillor Reports

15.  Parish Matters

·  Community –Emergency Plan-to discuss & review

Welcome Pack/ Glimpses of Duns Tew – to decide whether the Glimpses of Duns Tew should

be included with the Welcome Pack or offered for sale as it was originally. Proceeds to be

split between the Church & the Village Hall.

·  Services – To update on outstanding matters

Speedwatch – to consider whether to go ahead with the Speedwatch exercise.

Parking –Update.

, Wall in Dashwood Rise – to arrange repair

·  Communications - To update on outstanding matters – Cllr Weston

Web Site

Broadband

·  Planning – To update on outstanding matters – Cllr Stranks

Mid Cherwell Neighbourhood Plan

Horsehay Quarry

Applications and Decisions

·  Amenities- To update on outstanding matters – Cllr Scotchbrook

Play Area Refurbishment

Spring Clean

·  Parish Council-

Review of Policies – To review and agree the following policies:

Health & Safety

Information Security

Records retention

Requests for Information under Data Protection and Freedom of Information Acts

Complaints Procedure

Dealing with the Media

Freedom of Information Act Guide

Grant Awarding Policy

Recording of Meetings (New Policy)

Training for Councillors – to agree training sessions for Councillors if required

WW1 Memorial – update Clerk

Clerk’s Hours – to review clerk’s hours and consider whether they should be increased.

Grievance Committee – to consider and agree terms of reference for Joint Grievance Committee with Steeple Aston PC and appoint t Councillors as members.

Safety & Risk Management Seminar 15th July – to decide who shall attend

Painting of Heythrop Hunt Outside the White Horse – To consider whether this should be valued and insured.

Village Appraisal – Update on progress and to discuss printing, circulation and collection.

16.  Correspondence – to advise of correspondence for information

17.  Reports from meetings

18.  Reports from committees/working groups –

19. Date of next meeting – To be agreed