DUNS TEW PARISH COUNCIL
The Annual Parish Council Meeting will be held in the Village Hall
on Monday 18th May 2015 at 8pm
Hilary Skaar
Clerk to the Parish Council 01869340269 11th May 2015
The New House, Duns Tew, Bicester OX25 6JR
Email:
THE PUBLIC AND PRESS ARE INVITED TO BE PRESENT
AGENDA
1. Election of Chairman and Acceptance of Office
2. Apologies for absence
3. Co-option of Councillors and Acceptance of Office
4. Election of Vice Chairman
5. To confirm appointment of Responsible Financial Officer
6. To confirm appointment of Internal Auditor
7. Declarations of pecuniary interest and requests for dispensation - to receive any declarations of interest and
requests for dispensations from Councillors relating to items on the agenda, in accordance with the Council’s
Code of Conduct
8. To allocate responsibilities and wards to councillors
Portfolios
Community - Emergency Plan, Community Groups, Good Neighbour Scheme, Welcome Pack
Planning and Planning Committee members – Planning Applications, Local Government Initiatives and Planning Liaison
Amenity – Play area, Footpaths, Village Tidy up
Services – Highways, Grass, Utilities, Street Cleaning, Street Furniture, and Bottle Bank
Communications - Web Site, Newsletter,
Parish Council – Governance, Standing Orders, Poors’ Land
Village Hall Committee Representative – Liaison
Rural Sounding Board Representative Community Portfolio. Specialists for Fuel Poverty, Rural Transport, Rural Broadband
Wards
Dashwood Rise and North Aston Road
East from the Church to North Aston Road
Lower Farm to The White Horse including the Bridleway
The White Horse to The Manor including Spring Farm and Daisy Hill
Middle Barton Road
Hill Farm Lane including Hill Farm
9. To agree dates of meetings for 2015/16
10. To receive the minutes of the last meeting – Monday 2 March 2015.
11. Finance
· Payments due- to resolve to pay accounts as circulated
· Income received – to receive details of income
· Review of Financial Regulations - to review and re-adopt Financial Regulations
· Finance update- To agree Year End Accounts and Governance Statement
To agree Insurance Renewal and Review
New Mandate to be signed to include new Councillors and remove Cllrs Keeping, Gilje and
Cooper
12. Public Participation - To receive questions from members of the public relating to items on the
agenda, in accordance with the Council’s Code of Conduct & Standing Orders
13. Clerk’s Report - to update on progress of outstanding issues.
14. County & District Councillor Reports
15. Parish Matters
· Community –Emergency Plan-to discuss & review
Welcome Pack/ Glimpses of Duns Tew – to decide whether the Glimpses of Duns Tew should
be included with the Welcome Pack or offered for sale as it was originally. Proceeds to be
split between the Church & the Village Hall.
· Services – To update on outstanding matters
Speedwatch – to consider whether to go ahead with the Speedwatch exercise.
Parking –Update.
, Wall in Dashwood Rise – to arrange repair
· Communications - To update on outstanding matters – Cllr Weston
Web Site
Broadband
· Planning – To update on outstanding matters – Cllr Stranks
Mid Cherwell Neighbourhood Plan
Horsehay Quarry
Applications and Decisions
· Amenities- To update on outstanding matters – Cllr Scotchbrook
Play Area Refurbishment
Spring Clean
· Parish Council-
Review of Policies – To review and agree the following policies:
Health & Safety
Information Security
Records retention
Requests for Information under Data Protection and Freedom of Information Acts
Complaints Procedure
Dealing with the Media
Freedom of Information Act Guide
Grant Awarding Policy
Recording of Meetings (New Policy)
Training for Councillors – to agree training sessions for Councillors if required
WW1 Memorial – update Clerk
Clerk’s Hours – to review clerk’s hours and consider whether they should be increased.
Grievance Committee – to consider and agree terms of reference for Joint Grievance Committee with Steeple Aston PC and appoint t Councillors as members.
Safety & Risk Management Seminar 15th July – to decide who shall attend
Painting of Heythrop Hunt Outside the White Horse – To consider whether this should be valued and insured.
Village Appraisal – Update on progress and to discuss printing, circulation and collection.
16. Correspondence – to advise of correspondence for information
17. Reports from meetings
18. Reports from committees/working groups –
19. Date of next meeting – To be agreed