East Carolina University
Residence Hall Association
General Assembly Agenda
February 18th, 2014
- Call to Order: 5:01
- Roll Call
- Approval of the Minutes
· Aycock
· 2nd by Fletcher
- Guest Speaker: Michael Carter and Robin Akins presenting for Wesley Hutchins (Assistant Director of Leadership Programs)
· Leadershape
- Presentation: Umstead
· Aycock
§ Time and dates?
· March 27th from 4-7
· Jones
§ Where will it be?
· Bottom of College Hill
· Clement
§ Did you contact the animal shelter?
· Contacting organizations can be iffy both places agreed Greenville human society contacted me first
· Getting them to team up
· Aycock
§ How many people on team?
· 9 and pre-register or bring team
§ How do you pre-register?
· Coordinator/RA with team
· Show up with a few and pick people up
· Garrett
§ Print banners?
· Make banners by hand not printing
· Clement
§ Make this a normal event?
· Yes we want this to be every year
· CFJ
§ How did you come up with 120
· Estimation
· Fletcher
§ Can coordinators be on team?
· If you would like
· Jones
§ How much is Umstead contributing from their own budget?
· Contributing 60% of remaining budget
· Garrett
§ What company making t-shirts from
· Same from last year
· White
§ Everyone who plays get a shirt?
· First 100 and remain shirts from last year
· Plenty
· CFJ
§ How many last year?
· Weather bad last year so only 30-35
· White
§ When should you register your team?
· Go through coordinator or wait until day
· Garrett
§ Do you have a rain day
· Yes April 3rd
· Greene
§ What if you come a little late?
· Work with you but try to be there at 4
· Jones
§ Tournament set up?
· Yes
§ People from other halls?
· Yea but the one with the most people from a one hall on a team will be represented by that hall
· Greene
§ Can you go just to watch?
· Yes
· Motion to end Q&A
§ Clement
§ 2nd by Aycock
· Discussion
§ CFJ
· 100 shirts for attendance that might come when you already have some may not be a good idea
§ Aycock
· Mention in presentation that they have so many shirts because it was bad weather we did 100 shirts and a lot of people came and they got handed out so I think it’s a good program
§ Scott
· Good presentation and answered the questions going to be great
§ Greene
· Wonderful program and tradition is great and the amount of t-shirts seems allows them to be prepared
§ Clement
· Trying to make an annual thing and it’s a good way to unify resident halls on campus and oversupply can be used for next year since its an annual event and its an overall good program and 60 percent of funds
§ Jones
· How much does RHA have left?
o We have $7300 left
§ CFJ
· Working with the human society is great
§ Aycock
· Enthusiastic and they really want to do this and I liked that
§ White
· Important to support them since they are spending 60% and because they want to make this an annual thing and good to stick to since last year wasn’t the best
§ Jones
· Did have their facts together and the entire hall government worked on it and enough money and incorporating human society
§ Motion to end Discussion
· Tyler
· 2nd by fletcher
· Pro/Con
§ Pro
· Clement
o Cheap price considering what they are putting in the program
§ Con
· Garrett
o 120 t-shirts seems like too much
§ Pro
· Greene
o Incorporating event
§ Pro
· Aycock
o Since we gave 700 to Belk for movie night we should give that much money to Umstead and not favor
§ Pro
· White
o Mom works in t-shirts and 800 is good for t shirts
§ Motion for an unanimous consent
· Scott
· 2nd by Aycock
- Officer Reports
· President – Kaylee Wheeler
§ Banquet planned
§ Theme announced March 4th
§ April 22nd social rooms in Mendenhall
§ Get excited
§ Invites will go out on the 4th
§ 7 people per hall not counting coordinator
§ Mr. Bill
· A lot of changes
· Community
· Coming in after spring break
· Belk going down soon
· Hill will have a new look in the Fall
· Different renovations between various hall
§ Online Gaming
· Things in the works
· Nothing is going to happen this year sorry L
· Going through various people is hard work and we are going to set up a survey
· Might be an entertainment fee for online streaming in on-campus living fees
· Coordinators and I making a survey
· Trying really hard and supporting you guys and trying to make ya’ll to be happy
· Office hours
o Tuesdays 9:30-11:30
o Thursdays 11:30-2:00
· Vice President – Michael Carter
§ Hi
§ No boys and girls club try to move in April
· Try to make us to orientations
· They come here again?
§ Sex in the Dark trying for March 3rd
· Hendrix
§ Working on siblings weekend
· ECU siblings weekend website
o March 28th-30th
· Registration is open
· Age 9-14
· $20 registration
· Will talk more about it
· NCC – Raven Ross
§ NCARH was awesome
§ Delegation had a great time
§ Won top 8 programs
§ 3rd place with program of the year bid
· Good job bid writing committee
§ If you went to NCARH stand up!
· State one thing you liked
o CFJ: Board Room
o Greene: New people
o Allie: enjoy conferences and board room and making decisions to benefit you guys
o Umstead: a lot of things, meeting new people, programs
o White: meeting new people and hanging out with delegation
o Raven: being in charge of delegation and going and getting bid/poster together
o Kaylee: Conferences have a big part of my hear and it was my 9th and watching new time delegates and to see them fall in love and that you get to watch everyone grow, blossom, and come out of your shell and applying to be a future RA
o Jonathan: Scavenger hunt and running around campus, as well as programs
o Drag show was very interesting
o Dance was really fun
· Next conference I will be looking for delegates for is in Wisconsin in the Summer
o Flights booked from where you live
o Holly and Marcus are serving as advisors
· Upcoming meetings I will be sending out an info. sheet
· Kaylee: round of applause to advisors Eddie
· Office Hours
o Monday 11-12
o Wednesday 2-5
· Parliamentarian – Olivia Richmond
§ Office hours
· Monday 1-3
· Thursday 2-5
§ Policy committee doing great and working for surprises
· Marketing Manager – Brittany Butler
§ Office Hours
· Monday 3-5
· Friday 2:30-4:30
§ Extra shirts
§ Stop by RHA office and get a shirt
§ Office hours will be posted on the website
§ Siblings weekend website is up and COOL!
· Share website on FB lets get a lot of people there
· Its going to be amazing
§ Sex in the Dark marketing when it gets finalized
· Business Manager – McKenzie Pennington
§ Hey guys
§ Office Hours
· Monday 9-11
· Wednesday 9-12
§ Budget is looking good
· NRHH Representative
§ Struggles getting together
§ Exec. Board met past week
§ Meeting
§ Planning for Relay for Life
· Website in works of making
· Links to OTM’s awards
§ Revamping attendance policy to hold members accountable
§ Award called diamond in the ruff to point out resident, NRHH member, and faculty staff members
§ Anyone interested in running will be nominated Sunday 3 p.m.
- Coordinator’s Corner
· Mike
§ Leadershape
· Cluster facilitator
· Working with students and getting to see them when they came in and left was a huge transformation
· If you’re on the fence DO IT!
· The best experience and its FREE!
· Coming from a coordinator it was one of the best things that I have done.
· Be able to take this to organizations, community, etc.
· Contact myself or others for more info.
· It changes lives
· Consider applying
- Hall Happenings/Open Floor
· Scott
§ Valentines day supper went really good and sex in the dark was good
· White open floor
§ This evening 8 o clock come to FUSE
· Clement
§ Relay for life April 11th north rec. event chairs shave their heads if organization go on website
§ Had a meeting with bobby and discussed certain concerns on campus
§ 2800 students on campus and not everyone is well connected get more people involved and we can talk or send me an email
§ trying to be more personable and go and chat with chancellor
§ respond to every email and want you guys to get more involved
· Greene
§ Last Wednesday program for sex week over 40 people come and they found all condoms
· CFJ
§ 7pm Monday Jarvis open mike
· Aycock
§ Spank the monkey and people asking for pen
· Garrett
§ Our condom hunt was good too
· Jones
§ Pizza and porn went good and had 70 sign in we play sex jeopardy and played condom Olympics
· Umstead
§ March 27th Umstead in the Outfield whiffle ball tournament
· Fletcher
§ Sex week went good and we gave out condoms and t shirts
- Adjournment
· Clement
· 2nd by CHS