Hart County Board of Commissioners

May 24, 2011

5:30 p.m.

The Hart County Board of Commissioners met May 24, 2011 at 5:30 p.m. at the Hart County Administrative & Emergency Services Center.

Chairman Brandon Johnson presided with Commissioners R C Oglesby, Daniel Reyen, William Myers and Joey Dorsey in attendance.

  1. Prayer

Prayer was offered by Rev. Brad Goss.

  1. Pledge of Allegiance

Everyone stood in observance of the Pledge of Allegiance.

  1. Call to Order

Chairman Johnson called the meeting to order.

  1. Welcome

Chairman Johnson welcomed those in attendance.

  1. Approve Agenda

Commissioner Dorsey moved to approve the meeting agenda. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

  1. Approve Minutes of Previous Meeting(s)

·  5/10/11 Regular Meeting

Commissioner Reyen moved to approve the minutes of the May 10, 2011 meeting. Commissioner Myers provided a second to the motion. The motion carried 4-0 (Commissioner Oglesby abstained).

  1. Remarks By Invited Guests, Committees, Authorities

None

  1. Reports By Constitutional Officers & Department Heads

·  Rebecca Duncan Chief Appraiser-Reval Update

Board of Assessors

Chief Appraiser Rebecca Duncan reported that of the 4,768 parcels under appeal, 1,534 have been resolved leaving 3,234 to be processed of which 1,250 are at the BOEq, and 504 are awaiting BOA approval to forward to the BOEq. 584 parcels are at the BOA under 21 day status. 896 parcels still need to be reviewed by the TAO.

Commissioner Dorsey inquired about the completion date for the appeals process at the TAO. CA Duncan responded definitely by the end of June.

Commissioner Myers inquired about the three schedule changes that were recently discussed. CA Duncan responded that BOA staff has addressed the schedules however; the BOA will be making the final decision at their June 9, 2011 meeting.

·  Rebecca Duncan Request for Budget Increase for Past Due Mapping Invoice

Chief Appraiser Duncan requested an additional $19,006 over the approved 2011 budget of $7,500 to cover a past due mapping invoice from ITOS.

Commissioner Dorsey pointed out that the invoice is almost one year past due. Commissioner Reyen also stated the invoice was dated 6/25/10 for work performed from 10/09- 2/10.

Commissioner Dorsey moved to request the BOA review their budget for line items that are under budget to cover the cost of the past due invoice and come back before the BOC at their next meeting. Commissioner Reyen provided a second to the motion.

Commissioner Dorsey inquired if there were other outstanding invoices in the BOA office. CA Duncan responded that she is not aware of any.

Commissioner Dorsey’s motion carried 5-0.

Commissioner Reyen then made an inquire to CA Duncan about the availability of the BOA to provide tax maps to taxpayers. CA Duncan responded that the taxpayers should be able to get copies of their tax maps.

County Attorney Walter Gordon noted that the HCWSUA is expanding the Rocky Ford Project to include the Rays road area. He also noted the HCWSUA is waiting on a response from the City of Hartwell on the Service Delivery Strategy discussions.

  1. County Administrator’s Report

None

  1. Chairman’s Report

None

  1. Commissioners’ Reports

Commissioner Oglesby thanked everyone for cards, calls and well wishes during his recent recovery from knee surgery.

Commissioner Dorsey recognized Cub Scout troop #28 and everyone that was involved with the clean up efforts at Old Henry’s Church Cemetery.

  1. Consent Agenda

None

  1. Old Business

a)  Second Reading Revisions to Ordinance 2-266

Commissioner Reyen moved to adopt the second reading Revisions to Ordinance 2-266. Commissioner Myers provided a second to the motion. The motion carried 5-0.

b)  Purchasing Policy

Commissioner Dorsey moved to change the word responsibility to “recommendations” in the first paragraph of the policy. Commissioner Myers provided a second to the motion. The motion carried 5-0.

Commissioner Oglesby moved to adopt the purchasing policy with the amendment. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

  1. New Business

a)  Request for Funding for Boys and Girls Club

Representatives from the Boys and Girls club gave a presentation and request for $25,000 in funding. Commissioner Meyers questioned the budget amounts presented including a $6,600 cost to pay for the corporate office in Athens.

Commissioner Oglesby questioned how much of the $100,000 needed for year one had been raised. Tim Czarniak of the B/G club responded $10,065. Commissioner Oglesby then questioned if the B/G club had a signed agreement with the BOE for the use of their facility. Mr. Czarniak responded that they did not have a copy of an agreement.

Chairman Johnson questioned if they did not receive all the necessary funding what would happen to the moneys provided by the local governments. Mr. Czarniak responded that the moneys would be returned.

Commissioner Dorsey noted that the county funds several social programs and stated that the BOC needed to ensure there is no duplication of services as required by the service delivery strategy requirements from the State. He also stated that the BOC does not have the funds available to add new programs.

Commissioner Dorsey moved to table the request for funding the Boys & Girls Club. Commissioner Oglesby provided a second to the motion. BOC concluded that they will evaluate various services during the budget work sessions to determine funding for 2012. Commissioner Meyers noted that he participated in the Boys club in the mid 1950’s and fully supported the idea but that the funding needed to be evaluated along with the other programs the BOC funds. Commissioner Dorsey’s motion to table the issue carried 5-0.

b)  LMIG (State Gas Tax Road Grant) Priority List

Commissioner Oglesby moved to adopt the LMIG priority list. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

c)  Acceptance of Wildwood Lane as a County Road

Commissioner Oglesby moved to accept Wildwood Lane 0.165 miles in length from Beacon Light Road into the county road system. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

d)  Request to bid Rec Park Entrance Signage

Commissioner Oglesby moved to bid the Rec Entrance Signage. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

e)  Rec Request to fund Moving Transformer Pole

Recreation Director Jim Owens stated the Rec Advisory Board is requesting the BOC fund the relocation of the transformers and pole near the minor league field at the Clay Street Park at a cost of $12,000.

Commissioner Oglesby moved to table the request. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

Commissioner Dorsey inquired about the status of the irrigation well. RD Owens responded that the first well was drilled to a depth of about 800 feet but resulted insufficient water flow. It was noted that the irrigation system is being pursued based on plans put in place several years ago to improve the conditions of the Clay Street facilities in particular the conditions of the Football field.

After discussion, the BOC asked RD Owens to evaluate three options to included using City water, drilling a second well, or irrigation from the creek water in the park.

f)  Fire Dept Request to Fund Fire Truck Replacements

Commissioner Oglesby moved to table the request to fund fire truck replacements. Commissioner Reyen provided a second to the motion.

CA Caime noted that the current request would leave little SPIII money available for the construction of a new Reed Creek Fire Station. Chairman Johnson noted that priorities for the remaining SPIII funds need to be reviewed and a recommendation brought back to the BOC. Commissioner Dorsey noted that truck #1 needs to be replaced. The motion to table carried 5-0.

g)  COC Courthouse Request

Commissioner Oglesby moved to allow the Chamber of Commerce use of the courthouse May 28, 2011 for the “Cars & Guitars under the Stars” event. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

h)  Request to close Bethany Lane

Commissioner Oglesby moved to close Bethany Lane June 4, 2011 for an event sponsored by Bethany Baptist Church. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

  1. Public Comment

None

  1. Executive Session-Potential Litigation, Personnel

Commissioner Reyen moved to exit into Executive Session to discuss potential litigation and personnel matters. Commissioner Myers provided a second to the motion. The motion carried 5-0.

With no further action taken during Executive Session, Commissioner Reyen moved to exit Executive Session. Chairman Johnson provided a second to the motion. The motion carried 5-0.

In the regular meeting Commissioner Reyen moved to approve the BOA’s request to combine the two vacant appraiser positions into a grade 20 Chief Appraiser Assistant and grant experience credit. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.

  1. Adjournment

Commissioner Oglesby moved to adjourn the meeting. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

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Brandon Johnson, Chairman Lawana Kahn, County Clerk

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