Date application received
No. of Application
RENEWAL APPLICATION FOR IAAF ROAD RACELABEL2015
1Full Name of Race (The Applicant):
1.1 Date of Race: dd/mm/2015
2Country (IAAF 3 Letter Country Code):
3*Address:
Street 1:
Number:
Street 2:
Street 3:
City:
Postal/Zip code:
State/Province:
Country:
Telephone :
Fax:
Email:
Website:
*For Renewals only complete if there is a change of address
4Authorised Representative/official contact person for the purposes of this Application
Family Name:
First Name(s)
Title (e.g. Race Director)
Email address:
5National Permit
5.1 Does your race currently hold a permit issued by your National Governing Body for Athletics (IAAF Member Federation);
Yes No
5.2 If you have answered No to 5.1: is the race organised with the assistance and/or approval of your National Governing Body
Yes No
6Course Measurement
6.1Has your course been measured by an IAAF/AIMS Certified Measurer within the last five years?
YesNo
(Only certified courses will be accepted by IAAF)
6.2Have there been any alterations to the course since it was last measured? YesNoPlease attach a copy of the International Measurement Certificate to your application. (NOT the Measurement Report!)
7Number of participants
7.1 Please indicate the total number of participants in the last THREE editions of the race (Only include those runners participating in the race for which a Label is being applied)
2014
2013
2012
7.2 Do you have a separate start for Men and Women in your race?
Yes No
7.3 Number of finishing athletes in the last edition
Men
Women
8Elite Runners
Elite runners must satisfy the stated performance criteria at least five different nationalities must be represented for Gold & Silver Labels and at least four nationalities for Bronze Label events
8.1Please indicate number of Elite Runners:
8.1.1 – IAAF Gold Label Races
Men
Women
(Minimum 5 per gender for this category)
(For IAAF Gold Label races held in 2014: to qualify as elite runners, athletes must have recorded a performance in the 36 month period preceding the competition of: Marathon – Men - 2:10:00; Women – 2:28:00; Half Marathon – Men - 1:01:00; Women - 1:11:00; 10km: Men – 28:00; Women – 32:00)
8.1..2 – IAAF Silver Label Races
Men
Women
(Minimum 5 per gender for this category)
(For IAAF Silver Label races held in 2014: to qualify as elite runners, athletes must have recorded a performance in the 36 month period preceding the competition of: Marathon – Men - 2:12:00; Women – 2:32:00; Half Marathon – Men - 1:03:00; Women - 1:12:00; 10km: Men – 29:00; Women – 33:00)
8.1.3 – IAAF Bronze Label Races
Men
Women
(Minimum 5 per gender for this category)
(For IAAF Bronze Label races held in 2014: to qualify as elite runners, athletes must have recorded a performance in the 36 month period preceding the competition of: Marathon: Men - 2:16:00; Women - 2:38:00; Half Marathon: Men- 1:04:00; Women - 1:15:00; 10km: Men – 30:00; Women - 37:00
Please attach to your Application a list of your leading elite runners satisfying the Label requirements for time and nationalities represented and who are included in the list of qualifying élite runners published on the IAAF web site.
9Course Record:
9.1 Men (h:mm:ss)
9.2 Women (h:mm:ss)
10Origin of Participants
Please indicatethe number of different nationalities participating in the last edition of your race:
elite runners
mass field
11Results
11.1 Are results available to Media and Spectators in real-time’?
Yes No
11.2 Are FULL results available online on a dedicated website? Yes No
Immediately Delay*
*If you have answered ‘Delayed’, specify the number of hours following the race before they are published:
12Media Services
Were all media services provided in accordance with the requirements of your current label status? Yes No
13Television Coverage
Please providecertifiable details of broadcast territories and coverage and/or webcast details with number of users and countrieson an additional page if you believe you satisfy Gold Label Standards
13.1 Is your race broadcast on television? Yes No
13.2Is your race broadcast: nationally internationally
13.3If internationally, please indicate number of Countries in which the broadcast is available
13.4How much air time (broadcast time) did your last race receive (hh:mm):
Nationally
Internationally
13.6Do you undertake to provide at least 5 minutes of rights free broadcast standard highlights from your event to be broadcast on the IAAF TV Magazine ‘Athletix’? Yes No
14Awards (Prize Money)
14.1Are equal Prize Money awards paid to men and women competitors? Yes No
14.2Were all contractual agreements regarding payments to athletes fully respected in accordance with IAAF Rules and the Regulations governing IAAF Label Road Races? Yes No
14.3Are any outstanding payments due to athletes from your last or previous editions of your race? Yes No
14.4If you have answered ‘Yes’ to 14.3, then please provide on a separate sheet full details of any outstanding amounts and the reasons for not fulfilling your contractual obligations.
Please give details of awards paid to winners and leading finishers in the following tablein US dollars (for internal IAAF use only):
Place / Men / Women1
2
3
4
5
15Insurance
15.1 Do you have an insurance policy for full third party liabilities?
Yes No
15.3Are participants in the race covered for accidental injury?
Yes No
15.4Are race officials and volunteers covered for accidental injury?
Yes No
16Medical and Anti-Doping and Safety
16.1Do you bindingly accept to conduct at your expense the number ofanti-doping tests required by the IAAF according to the level of IAAF Road Race Label that may be awarded to you?
Yes No
17Additional information
17.1 Do you hold a pre-race expo? Yes No
17.2 Are full online entry and registration facilities available for race entrants? Yes No
17.3 Do you support charities through your race?
Yes No
17.4Are race places reserved for charity runners?
Yes No
18Current Label Status(When applicable)
18.1 What is your present Label status (Gold/Silver/Bronze)?
18.2How many consecutive years have you held this status
19Label Promotion
19.1 Did you fulfil all requirements regarding the promotion of your LabelStatus in accordance with the Regulations Yes No
19.2 Is your IAAF Label logo displayed on the homepage of your website and on all materials supplied to the media? Yes No
19.3Did you display 2 IAAF Banners in the last 100 metres of the course and/or display your Label logo on the finish gantry? Yes No
Please send a copy of the media guide and photographs of the IAAF Road Race Label promotion.
Thank you for completing this Application and supplying the relevant documents mentioned in the Application.
Please note that by signing this Application:
-You declare that you have read and understood the IAAF Regulations for IAAF Label Road Races 2015.
-You declare that all information herein is accurate and that you accept to abide by the IAAF Regulations governingIAAF Label Road Races 2015; that the standard and number of elite athletes participating in your race for 2015 will be at least equal to thoseparticipating in your last edition and will satisfy all the requirements of theIAAF Road Race Label category awarded to you.You undertake to fully respect your obligations under the relevant Label category with regards to promotion of the your IAAF Label (notably course signage/boards and website homepage)
-You undertake to advise the IAAF in good time of any change in circumstances that may affect the Label status of your event.
-You accept that IAAF Road Race Labels are issued at the sole and absolute discretion of the IAAF.
Please sign below and send to your National Federation, who should countersign the Application and stamp with the Federation Seal before returning to IAAF headquarters. Please send at the same time a copy of your application directly to IAAF headquarters by email:to attention of the IAAF Senior Manager Road Running
RACE DIRECTOR
Signature:Name
Date:
Title
MEMBER FEDERATION
Signature:Name
Date:
Title
Deadline to return the application form and relevant documents:
-15 August 2014 for races taking place between 15 December 2014 and 30 June 2015;
-15 December 2014 for races taking place between 1 July 2015and 14 December 2015.