MINUTES OF JOINT BUDGET WORKSHOP/SPECIAL MEETINGS OF THE CITY COMMISSION, THREE ISLANDS SAFE NEIGHBORHOOD DISTRICT,GOLDEN ISLES SAFE NEIGHBORHOOD DISTRICT, CITY OF HALLANDALE BEACH, FLORIDA, HELD ON MONDAY AUGUST 11, 2015, 12:00 P.M., COMMISSION CHAMBERS, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009.

  1. CALL TO ORDER

Mayor/Chair Cooper called the meeting to Order on Tuesday, August 11, 2014 at 12:20 PM

  1. ROLL CALL

Commissioner/Director Sanders, Vice Chair Julian, Mayor/Chair Cooper, City Manager/Executive Director Miller and City Attorney Whitfield – All Present

Commissioner/Director Lazarow arrived at 3:23 PM

Commissioner/Director London arrived at 4:04 PM

  1. PLEDGE OF ALLEGIANCE
  1. PUBLIC PARTICIPATION - Items not on the Agenda (Speakers must sign-in with the City Clerk prior to the start of the meeting)

Daniel Weiss, 721 Atlantic Shores Blvd, Hallandale Beach, FL 33109, spoke on whether the 14th Avenue project was complete and brought to the attention littering in alleyways throughout the City while requesting the City provides larger litter containers to the residents. In addition Mr. Weiss thanked all staff in the Police and Fire Department for their service.

City Manager Miller indicated the beatification portion of the 14th Avenue project has not been completed. Nonetheless the pumps on 14th Avenue are operational. Alleyways maintenance will be considered and look into through the complete streets project.

Fred Burton appeared before the City Commission and provided his opinion on the City’s budget. Mr. Burton spoke in opposition of raising taxes and fee assessments. Lastly, Mr. Burton requested the City Commission to consider creating a more efficiencies instead of adding personnel and increasing the City’s Budget.

  1. OVERVIEW OF THE PROPOSED FY 2015-2016 BUDGET

Mayor Cooper introduced the item and turned the presentation over to staff.

City Manager Miller provided an PowerPoint presentation of the City Manager’s FY16 Recommended Budget noting the FY 16 recommended budget is based on a level millage of 5.1918 mills and no use of reserves to balance the General Fund operating budget. In addition the budget recommendation also include an increase in the fire assessment from $145 to $198 per year in the residential classification.

The City Manager’s presentation went over the following:

  • Introduction & Overview of the proposed FY 2015-2016 Budget
  • Challenges and Opportunities/Enhancements
  • Budget Highlights
  • Revenues and Fee Changes
  • Major Expenditures by Category
  • Capital Improvement Projects
  • Staffing requests and landscape
  • Review of Departmental Budgets by fund
  • Safe Neighborhood Districts
  • Budget Notes and Re-appropriation Requests

During the presentation of the City Manager’s recommended budget the City Manager and Staff answered questions posed by the City Commission.

  1. CITY COMMISSION REVIEW OF THE PROPOSED FY 2015-2016 BUDGET
  1. DISCUSSION OF INITIATIVES AND POLICIES

City Manager Miller highlighted the opportunities the City will have to increase services for the residents and improve the overall quality of life for the community such as the opening of new park facilities, launching of new public/private partnerships, and new development and improving the overall economy.

Commissioner Sanders spoke on investing in Hallandale Beach Residents.

In response to Commissioner Sander’s inquiry, City Manager Miller made it know the budget will include $70,000 for an Executive Mentorship Program and $50,000 Summer Youth Program.

Mayor Cooper spoke on expanding the City’s Summer Youth Program into Saturday and Sunday as Well.

In response to Mayor Cooper’s inquiry, Parks and Recreation Director Cathie Schanz indicated a year round Summer Youth Program would cost about $148,000.

City Manager Miller indicated she will look into expanding the program without amending the budget to include an additional $25,000 on top of the already budgeted $50,000.

City Manager Miller spoke on fund balance and provided the explanation on Unrestricted Fund Balance, Unassigned Fund Balance, and Reserves. City Manager continued to suggest a proposed reporting technique to record and report the fund balance as presented on page 30 of the power point presentation.

Consensus:

  • To approve the fund balance reporting as suggested and explained by the City Manager.

City Manager indicated the ad valorem proceeds to increase approximately by $1.9 million based on level millage rate of 5.1918 while licenses and permit fee revenues has an anticipated increase of $1.0 million based on planned proposed major construction projects.

City Manager Miller provided an overview of the recommend Fire Assessment and answered questions posed by the City Commission.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS TO SET THE FIRE ASSESSMENT AT $198 PER YEAR RESIDENIAL RATE. Motion passed by a 3-0 Voice Vote. Commissioners Lazarow and London were absent.

City Manager Miller spoke on showcasing a Winter Jazz Series from November through March at both North Beach and South Beach Park.

Consensus:

  • To implement a Winter Jazz Series to be funded from the City Manager’s Programs and Projects budget.
  1. MAJOR EXPENDITURES BY CATEGORY - To be heard Tuesday August 11, 2015
  1. CAPITAL IMPROVEMENT PROGRAM (See Capital Improvement Tab)

As a result 2015 Citizen Satisfaction Survey, City Manager Miller made it known the budget also includes capital improvement projects which focus on the overall areas of priority identified in said survey – overall flow of traffic in the City, stormwater drainage system; and appearance of City’s streets, building, and facilities.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS TO APPROVE THE CAPITAL IMPROVEMENT PROGRAM. The Motion approved by a 3/0 Voice Vote. Commissioners Lazarow and London were absent.

  1. GENERAL FUND (See Expenditures Tab)

Consensus:

  • To approve the budget recommendation for the General Fund as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. TRANSPORTATION FUND

Consensus:

  • To approve the budget recommendation for the Transportation Fund as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. SANITATION FUND

Consensus:

  • To approve the budget recommendation for the Sanitation Fund as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. CEMETERY FUND

Consensus:

  • To approve the budget recommendation for the Cemetery Fund as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. UTILITY FUND

Consensus:

  • To approve the budget recommendation for the Utility Fund as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. STORMWATER FUND

Consensus:

  • To approve the budget recommendation for the Stormwater Fund as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. OVERVIEW OF LANDSCAPING PROJECTS, VEHICLE REPLACEMENT

REQUESTS, AND COMPUTERIZATION REQUESTS

Consensus:

  • To approve the budget recommendations for Landscaping Projects, Vehicle Replacement Requests, and Computerization Requests as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. REVENUES
  1. REVENUE PROPOSALS & NEW REVENUES (See Revenue Facts Tab)

City Manager Miller provided an overview of the proposed revenues and new revenues and answered questions posed by the City Commission

MOTIONBY VICE MAYOR JULIAN, SECONDED BY MAYOR COOPER, TO NOT CHARGE FOR HANDICAP PARKING. Motion passed by a 3-0 Voice Vote. Commissioners Lazarow and London were absent.

Mayor Cooper spoke on the deposit requirement for residents when renting a park facilities.

Commissioner Sanders suggested rental deposit fees to be different for residents vs. non-residents.

Consensus:

  • Directing the City Manager to set residential deposits at $100.00 and non-residential deposits at $250 for rentals.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS, TO APPROVE THE FEE CHANGES PROPOSEDBY THE CITY MANAGER. Motion passed by a 3-0 Voice Vote. Commissioners Lazarow and London were absent.

  1. GOLDEN ISLES SAFE NEIGHBORHOOD DISTRICT (See Expenditures Tab, Page 113)

(Including Revenues) (See Revenue Detail Tab, Page 11)

Consensus:

  • To accept the recommended budget of the Golden Isles Safe Neighborhood District.
  1. THREE ISLANDS SAFE NEIGHBORHOOD DISTRICT (See Expenditures Tab, Page 109)

(Including Revenues) (See Revenue Detail Tab, Page 10)

Consensus:

  • To accept the recommended budget of the Three Islands Safe Neighborhood District.
  1. BUDGET NOTES (See Budget Notes Tab)

Consensus:

  • To accept the budget notes as presented; and to direct staff to bring back as part of the FY 2015-2016 Budget for final adoption.
  1. REAPPROPRIATIONS OF FY 2015-2016 FUNDS (See Reappropriations Tab)

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS TO APPROVE THE CITY MANAGER’S RECOMMENDED BUDGET IN CONCEPT. Motion passed by a 3/1 Roll Call Vote. Commissioner Lazarow cast the dissenting vote. Commissioner London was absent.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS TO APPROVE THE CITY ATTORNEY’S BUDGET. Motion passed by a 4/0 Voice Vote. Commissioner London was absent

Mayor Cooper reassessed the meeting at 3:45 PM.

Mayor Cooper reconvene the meeting at 4:04 PM.

  1. ANNUAL PERFORMANCE EVALUATION FOR THE CITY MANAGER & CITY ATTORNEY, INCLUDING CONSIDERATION OF A MERIT INCREASE.

Mayor Cooper introduced the item and spoke highly of City Manager Miller’s work performance.

Vice Mayor Julian spoke highly of City Manager Miller.

Commissioner Sanders spoke highly of City Manager Miller and recommended a 5% salary increase with a bonus.

MOTIONBY MAYOR COOPER, SECONDED BY VICE MAYOR JULIAN, TO APPROVE A ONE-TIME FIVE PERCENT (5%) PERFORMANCE BONUS WITH A $15,000 BOUNUS FOR THE CITY MANAGER FOR FY 2014-2015. Motion passed by a 3/2 Voice Vote. Commissioners Lazarow and London cast the dissenting votes.

Mayor Cooper read a statement speaking highly of City Attorney Whitfield.

Vice Mayor Julian spoke highly of City Attorney Whitfield.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY SANDERS, TO APPROVE A ONE-TIME FIVE PERCENT (5%) PERFORMANCE BONUS WITH A $15,000 BOUNUS FOR THE CITY ATTORNEY FOR FY 2014-2015. Motion passed by a 3/2 Voice Vote. Commissioners Lazarow and London cast the dissenting votes.

  1. ADJOURN

There being no further business before the City Commission, Mayor/Chair Cooper adjourned the Joint Meeting of the City Commission, GISND and TISND Board of Directors at 4:20 P.M.

RECORDING SECRETARY:Mario Bataille, City Clerk

APPROVED BY COMMISSION: September 15, 2015

APPROVED BY GISND BOARD OF DIRECTORS: September 15, 2015

APPROVED BY TISND BOARD OF DIRECTORS: September 15, 2015

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AUGUST 5, 2015 – JOINT SPECIAL BUDGET WORKSHOP MEETING