BRAMPTON VOLLEYBALL LEAGUE
Directors’ Meeting Monday, Dec. 15th, 2008
MINUTES
APPROVALOF AGENDA:
APPROVALOF MINUTESFROMLASTMEETING:
Monday, Oct. 6th, 2008
REPORTFROM DIRECTORS:
President
Treasurer
Communications
Referees /On sites
Scheduling and Facilities – Jamie would like to get an extra court for N.S. so they can play more. Indru stated that Non Spiking was offered other gyms including going to Victory but wanted the gyms close to Terry Miller. With cancellations and time this may now not be possible. Indru will look into it more.
Standings and Statistics
Open Gyms and Clinics – Friday done until Jan. 9th
REPORTSFROM CO-ORDINATORS:
INDOOR
Tuesday - Men’s, Reverse 4’s
Wednesday - Women’s
Thursday - Competitive 6’s /Thursday Non Spiking 6’s
Social -
STANDING BUSINESS:
Rules, Regulations, Bylaws - Updated - Indru, Chris, Jamie – need to proof them for errors in grammar and spelling.
New Computer and Printer for Donna – Does she have them and do they belong to the league? According to Jamie there were some problems and hitches with the computer and Anthony has been handling it.
Budget – Theresa - books are with Jack and will be turned over to Jamie in Jan.
Clinics – Wayne let us know that we did not notify him early enough to prepare to run and advertise for the clinics so he won’t do them.
Victory gym space being used – Do we need to get a contract? Indru is talking with Josh at Victory for possible collaboration. :ooling at exclusive use of the facility with BVL for one or maybe two nights. Discussing best interest and best cost for us which eliminates competition with others. Would we be interested in using some of our capital to purchase shares to ensure our Thursday use and better rates? Some ideas being bounced around. We do need do get something in writing so we don’t get bumped for someone else. – Indru via phone and email info.
NEW BUSINESS:
a. Bud Mason – Financial – The Corporate Returns are done to April 2006 and need to be done to 2008/2009
GST – Bud says pay it. The amount works out to $9610.00 and it has been paid (Dec. 17th) and paid up to April 2009.
Bud will help as much as he can with financial and audit.
Youth – want to finally separate. Need to figure out monies owed and cut a cheque for equity. Youth were being billed for use of the hotline, insurance, on sites, equipment and use, use of our administrator, web space. Did they pay us? Also need to keep the lines of communication opened and a good relationship with each other.
Storage available if we want to use it.
b. Law suit – Jack – Bud gave some insight as to what happened – The female was walking in to the facility and fell coming in limping. Bud, Kathy, Anni and Netta all helped her out and when leaving suggested elevation and icing it and perhaps going to emergency. Father was hurt as well but no one saw anything. Never heard from them again until the lawsuit.
Did bring up the question re: Are we responsible for clearing snow outside. Also was the City named in the suit?
North Park permit – for the Insurance – Turns out the injury was on a Tuesday, Nov. 27th, 2007 – Bud will email the permit here.
c. Accounting Network - Jack - not discussed
d. Rosters due date - ? Send an email to avoid more law suits. Many not complete and should not be playing.
Notice will be put up on the web and notice sent to all teams through Donna that before their next game their rosters are to be filled in and participants need to confirm their spot on the rosters. They are playing illegally and all rosters to be checked in Jan by the refs.
e. Waivers – Insurance states that all refs and spectators may need to sign one. Also need to use at pick up Mondays and Fridays - Jack
At Victory spectators children need to sign a Victory waiver unless in the arms of a guardian. Children need to be watched so that they are not wandering and if infants are crying loudly for an extended period of time they will be asked to leave. Will also send this out to our members.
Our waivers are good for only 1 year. Can that be changed? It was stated and understood that even though we have waivers they are really only consents stating they understand injuries may happen, not real waivers.
f. Accident report forms – May need to use them in the gyms. – Jack Insurance states we may need to file Accident reports when they occur. Jack will get the form for the next meeting and follow up with the head refs. Thought it was a good idea.
g. Permits – Mayfield, almost not allowed in Dec. 11th because of no permit. Need a permit and need to add the stands for refs where they have them. – Jack - The stands cannot be used only the nets and poles. Checking to make sure we can still use the nets.
h. Performance Bond - Come to a decision on how to better handle distribution. - Roll over and if they ask for it then we mail it out.
i. Bill from Elavon? Comes monthly? What is it? Anthony can we ask them not to send it out?
j. Emergency list – done. Anthony to add the alternate captains.
k. Riddell cheque (Notre Dame)– Indru wants to check on it. Jack checked and stated it was cashed Oct. 17th .
l. Bell has been paid and the issue finally resolved. Jack also states that the Bell bill will now be sent to the mailbox address instead of the Johnsons.
I.Q.R.D.’S
ADJOURNMENT
Next meeting: Sunday, Jan 11th 2009. We are trying a Sunday. Chris, Jamie, Jack and Gerald don’t feel it will be a problem?
2008/2009 B.V.L. DATES TO REMEMBER
Sat., Apr. 25th - Banquet Lions’ Hall is booked
Monday, May 3rd - Beach Registration at Archdekin
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