QUILT SHOP BUSINESS FORMS
In this document, you will find all of the forms included in the book, “How to Start Your Own Quilt Shop.” Please feel free to use these forms for your quilt shop business.
They are in Word for Windows format, which is the most popular word processing program on the planet. Just open this file up in Word for Windows, and you should be able to modify these forms for your own business.
TIME SHEET
MONTHLY GOAL WORKSHEET
This Month’s Goal $______
· January $______
· February $______
· March $______
· April $______
· May $______
· June $______
· July $______
· August $______
· September $______
· October $______
· November $______
· December $______
EQUIPMENT INVENTORY
Item: ______
Description: ______
Model: ______
Manufacturer: ______
Serial Number: ______
Purchase Price: ______
Purchase Date: ______
Purchaser: ______
Location of Item: ______
EQUIPMENT SUPPLIER INFORMATION
Supplier: ______
Address: ______
City: ______
State and Zip Code: ______
WARRANTY INFORMATION
Original Warranty: ______Exp. Date: ______
Extended Warranty: ______Exp. Date: ______
OFFICE SUPPLIES INVENTORY
Item: ______
Description: ______
Cost Each: ______
MONTHLY PURCHASES OF ITEM DURING 20___
January: How Many Purchased: ______Total Cost: $______
February: How Many Purchased: ______Total Cost: $______
March: How Many Purchased: ______Total Cost: $______
April: How Many Purchased: ______Total Cost: $______
May: How Many Purchased: ______Total Cost: $______
June: How Many Purchased: ______Total Cost: $______
July: How Many Purchased: ______Total Cost: $______
August: How Many Purchased: ______Total Cost: $______
September: How Many Purchased: ______Total Cost: $______
October: How Many Purchased: ______Total Cost: $______
November: How Many Purchased: ______Total Cost: $______
December: How Many Purchased: ______Total Cost: $______
TOTAL YEARLY COST FOR ITEM ABOVE: $______
SUPPLIES INVENTORY
Item: ______
Decription: ______
Cost Each: $______
MONTHLY PURCHASES FOR ITEM IN 20____
January: How Many Purchased: ______Total Cost: $______
February: How Many Purchased: ______Total Cost: $______
March: How Many Purchased: ______Total Cost: $______
April: How Many Purchased: ______Total Cost: $______
May: How Many Purchased: ______Total Cost: $______
June: How Many Purchased: ______Total Cost: $______
July: How Many Purchased: ______Total Cost: $______
August: How Many Purchased: ______Total Cost: $______
September: How Many Purchased: ______Total Cost: $______
October: How Many Purchased: ______Total Cost: $______
November: How Many Purchased: ______Total Cost: $______
December: How Many Purchased: ______Total Cost: $______
TOTAL YEARLY COST FOR ITEM ABOVE: $______
SUPPLIERS INFORMATION SHEETS
SUPPLIERS COMPANY INFORMATION
Name of Company: ______
Name of Contact: ______
Position: ______
Phone Number: ______
Address: ______
City: ______
State/Zip: ______
Credit Terms: ______
WHAT THE COMPANY OFFERS AND PRICING
Supplies They Offer: Price:
______$______
______$______
______$______
______$______
______$______
______$______
Company Rating (Excellent, Good, Average, Fair Poor) ______
CUSTOMER AND CLIENT ADDRESS SHEETS
Title: ______
First Name: ______
Last Name: ______
Address: ______
Work Phone: ______
Home Phone: ______
ORDERS
Date of Order: ______
Date Filled: ______
Date Shipped: ______
SERVICE
Description: ______
Description Cont: ______
Quote Amount: $______
Any Services They May Want at a Later Date: ______
MILEAGE LOG
BUSINESS STRUCTURE FORMS
In this section, you will find a sample Certificate of Incorporation and a sample Partnership Agreement. Feel free to modify these forms for your own use. If you are unsure about how to modify the forms, or the requirements in your state, please consult an attorney to work with you on these forms.
ARTICLES OR CERTIFICATE OF INCORPORATION: GENERAL FORM
ARTICLES/CERTIFICATE OF INCORPORATION
OF
Name of Your Business Here, Inc.
ARTICLE ONE – NAME - The name of this corporation is Put Name of Your Business Here, Inc.
ARTICLE TWO – CAPITALIZATION- The total number of shares of all classes of stock which the corporation shall have authority to issue is on hundred (100) divided into one hundred (100) shares of common stock and zero (0) shares of preferred stock.
ARTICLE THREE – REGISTERED OFFICE; REGISTERED AGENT-
The address of the initial registered office of the corporation is
Your Street Address Here
Your City Here
Your County Here
Your State Here Zip Code Here
and the name of its initial registered agent at such address is Your Name Here.
ARTICLE FOUR – MAILING ADDRESS – The mailing address of the corporation’s principal office is
Your Street Address Here
Your City Here
Your County Here
Your State Here Your Zip Code Here
ARTICLE FIVE – INCORPORATORS – The names and addresses of the incorporators are:
Your Name Here Name of Next Incorporator
Your Street Address Here Their Street Address
Your City Here Their City
Your County Here Their County
Your State Here Your Zip Here Their State Their Zip
ARTICLES/CERTIFICATE OF INCORPORATION: General Continued
Name of Next Incorporator Name of Next Incorporator
Their Street Address Here Their Street Address
Their City Here Their City
Their County Here Their County
Their State Their Zip Their State Their Zip
ARTICLE SIX – Directors – (a) The number of directors constituting the initial board of directors is three (3) and the names and addresses of the persons who are to serve as directors until the first annual meeting of the shareholders or until their successors are elected and qualified are:
Your Name Here Name of Next Incorporator
Your Street Address Here Their Street Address
Your City Here Their City
Your County Here Their County
Your State Here Your Zip Here Their State Their Zip
Name of Next Incorporator Name of Next Incorporator
Their Street Address Here Their Street Address
Their City Here Their City
Their County Here Their County
Their State Their Zip Their State Their Zip
(b) The number of directors of the corporation set forth in Clause (a) of the Article shall constitute the authorized number directors until changed by an amendment of these articles of incorporation or by a bylaw duly adopted by the vote or written consent of the holders of a majority of the then outstanding shares of stock in the corporation.
ARTICLE SEVEN – PURPOSES – The purpose for which this corporation is formed is to perform … Here is where you tell about your business and what you plan on doing. For example: machine quilting for quilts, bedspreads, pillows, or any other items someone might want to have machine quilted. You will want to put down anything you plan on doing with the business in the future. Put down anything you can think of. You do not have to do all of the businesses that you put down right now, but if you start something different and do not have it in your articles, you will need to redo your articles and file them again.
ARTICLE EIGHT – POWERS OF THE CORPORATION – The designations and powers, preferences, and rights, and the qualifications, limitations, or restrictions of the classes of stock are as follows: one (1) voting right per share.
ARTICLES/CERTIFICATE OF INCORPORATION: General Continued
This corporation will not commence business until it has value of (Here you put the value for example: $100.00) one hundred Dollars ($100.00), consisting of money, labor done, or property actually received, which sum is not less than (Example Again) one hundred Dollars ($100.00). This Article can be amended only by the vote or written consent of the holders of (Example Again) (50%) of the outstanding shares.
ARTICLE NINE – PAR VALUE FOR AUTHORIZED SHARES – Par value each for common stock is (Example) one Dollar ($1.00).
ARTICLE TEN – DURATION - The period of this corporation’s duration is perpetual duration.
In witness whereof, for the purpose of forming a corporation under the laws of the State of Your State Here, we, the undersigned, have personally executed these articles of incorporation on Date Corporation Starts Here.
You Sign Here Next Incorporator Sign Here
Next Incorporator Sign Here Next Incorporator Sign Here
STATE OF: [YOUR STATE HERE]
COUNTY OF: [YOUR COUNTY HERE]
The foregoing instrument was acknowledged before me on [PUT DATE HERE]. Here is where notary signs and stamps the Articles.
Name of Notary Here: My commission expires:
In witness whereof I have hereunto set my hand and seal.
Partnership Agreement
This Partnership Agreement is entered into and effective as of [MONTH DAY, YEAR] by: [YOUR NAME AND YOUR PARTNER’S NAME], the partners.
1. NAME
The name of the partnership business shall be [NAME OF YOUR BUSINESS].
2. TERM OF THE PARTNERSHIP
Lasts Until Dissolved on Death of Partner
The partnership shall last until it is dissolved by all the partners, or a partner leaves, for any reason, including death. The remaining partner still living shall inherit the business.
3. PURPOSES OF THE PARTNERSHIP
The purpose of the partnership is: Here is where you explain what the purpose of your business is. For example: To offer the service of machine quilting to any person that desires this service. Also, this partnership may sell quilts, pillows, stuffed animals, or other products of this type. (You will want to put down anything that you plan or think you may plan to do with your business in the future). The partnership of Your Name & Your Business Partners Name will apply to any business venture they may enter into together.
Statement of the Partners’ Goals
The specific purposes of the partnership are set out above. In addition, the goals and dreams of each partner are set out below. The partners understand that this clause is not legally binding, but include it in the Partnership Agreement as a record of their hopes and intentions: Put any goals that you have for the business here for example: Our goal and dream, is to have a full-time home based business of a machine quilting service, etc.
PARTNERSHIP AGREEMENT: Continued
4. CONTRIBUTIONS
Contributions of Cash
Unequal Cash Contribution
The initial capital of the partnership shall consist of cash to be contributed by the partners in the following amounts:
Name / Amount[PUT YOUR NAME HERE] / [EXAMPLE - $1,000]
[YOUR PARTNER’S NAME HERE] / [EXAMPLE - $1,000]
Each partners contribution has been paid in full.
Each partner’s ownership share of the business shall be:
Name / Amount[PUT YOUR NAME HERE] / [EXAMPLE - $1,000]
[YOUR PARTNER’S NAME HERE] / [EXAMPLE - $1,000]
5. PROFITS AND LOSSES
Distribution of Profits and Losses
Unequal Share: Set Percentages
The partnership profits and losses shall be shared among the partners as follows:
Name / Amount[PUT YOUR NAME HERE] / [EXAMPLE – 50%]
[YOUR PARTNER’S NAME HERE] / [EXAMPLE – 50%]
Salaries to Partners
Partners can be paid reasonable salaries for work they perform in the partnership business.
PARTNERSHIP AGREEMENT: Continued
6. MANGEMENT POWERS AND DUTIES
Retention of Profits for Business Needs
General Limitation on Distribution to retain Cash Business needs
In determining the amount of profits available for distribution, allowance will be made for the fact that some money must remain undistributed and available as working capital as determined by Your Name and Your Partners Name.
Meetings
For the purpose of discussing matters of general interest to the partnership, together with the conduct of it’s business, partners shall meet ______(Example: Once per Month), or at such other times agreed upon by the majority of the partners.
Outside Business Activities
Permitted, Except for Direct Competition. Any partner may be engaged in one or more other businesses as well as the business of the partnership, but only to the extent that this activity does not directly and materially interfere with the business of the partnership and does not conflict with the time commitments and other obligations of that partner to the partnership under this Agreement. Neither the partnership nor any other partner shall have any right to any income or profit derived by a partner from any business activity permitted under this section.
Business Name
The partnership business name of [NAME OF YOUR BUSINESS] shall be partnership property. In the event of the departure of a partner and/or dissolution of the partnership, control and ownership of the partnership business name shall be determined pursuant to this Agreement.
Ownership of Business Assets
Trade Secrets
All trade secrets used or developed by the partnership, including customer lists and sources of supplies, will be owned and controlled by the partnership.
PARTNERSHIP AGREEMENT: Continued
Patents
Any ideas developed by one or another of partners pertaining to partnership business that are the subject of an application for a patent shall be partnership property.
Copyrights
All copyrighted materials in the partnership name are, and shall remain, partnership property.
7. BUY-OUTS
Specific Buy-Out Methods
Asset-Valuation Method
Except as otherwise provided in this Agreement, the value of the partnership shall be made by determining the net worth of the partnership as of the date a partner leaves, for any reason. Net worth is defined as the market value, as of that date, of the following assets:
All tangible property, real or personal, owned by the business;
All the liquid assets owned by the business, including cash on hand, bank deposits and CD’s or other monies;
All accounts receivable;
All earned but unbilled fees;
All money presently earned for work in progress;
Less the total amount of all debts owned by the business.
Insurance proceeds: disability or death of a partner
If a partner becomes disabled or dies, the value of his or her interest in the partnership, including for estate purposes, shall be the proceeds paid by the disability or death insurance policy maintained by the partnership [or other partners] for that partner.
PARTNERSHIP AGREEMENT: Continued
Cash Payment
Whenever the partnership is obligated or chooses to purchase a partner’s interest in the partnership, it shall pay for that interest in cash within [Example: 90 days].
8. CONTINUITY OF PARTNERSHIP BUSINESS
Partnership Continues
In the case of a partner’s death, permanent disability, retirement, voluntary withdrawal, expulsion from the partnership or death, the partnership shall not dissolve or terminate, but its business shall continue without interruption and without any break in continuity. On the disability, retirement, withdrawal, expulsion or death of any partner, the others shall not liquidate or wind up the affairs of the partnership, but shall continue to conduct a partnership under the terms of this Agreement.