ROTARY CLUB OF KILLEEN HEIGHTS
BOARD MEETING MINUTES
Date: February 10, 2010 Location: Carlson Law Firm, Killeen, Texas
Time Started: 7:00 AM Adjourned: 8:10 AM
Current Board as of 10 February 2011:
Steve Walden, James Bondi, Mi-Ok Doranski, Jose Segarra, Barb Merlo (Absent), Dave Hall, ‘Bubba’ Gene Silverblatt (Absent) , Rich Kaye, Emilio Perales (Absent),Lisa Griffin, Tiffany Muller, Clyde Gloson
Guests: none
Old Business: Discussed approval of minutes from 20 January 2011.Motion to approve, Voted, all approved.
President: (Steve) Nomination for District Governor. Riche Kaye. Seconded, moved, no discussion, all in favor. None opposed. Motion will be put forth at club meeting on 18 February 2011. No club business to be conducted during the Gala 25th Anniversary Dinner 11 February 2011.
President Elect: (David)David Hall and the Crawfish Boil will be the presentation on 18 February 2011. Discussion focused upon ticket sales, silent auction, and set-up. Cost of tickets. Discussion followed: charging $12.00 at the door versus $15.00. Resolved, early cost of tickets is still set at prior year price of $10.00 and $15.00 at the door: the day of the event as the event is a fund raising activity.
Discussed the issue of the credit card machine and ensuring that the city had the telephone line operational that date.
Vice President: (James)Social hour at the Holiday Inn on 27 January 2011 19 members and an equal number of guest: over 30 people in attendance. Next social is set for 24 February 2011 at the Holiday Inn
Treasurer’s Report:(Jose)Resolved the Bi-District council was reassigned to the RYLA account to which incurred the expense. Moved to approve the financial report as presented this date.Seconded. No discussion. Approved.
Discussed about the Aging Report. With the purchase of a new computer and conversion to the latest version of QuickBooks, accounts that had been closed are appearing on the most recent version. Executive session will be called, a meeting with Cindy at Lott & Vernon will be held to resolve these issues prior to any additional past due billing statements are issued to FOMER MEMBERS: current members will be issued statements indicating those amounts in arrears.
Notify Cindy (at Lott & Vernon) about the fee charge for those visitors from the adopted unit. The club as funds set aside for these visitors and not to charge the person to whom it was indicated that invited them those date.
Discussed presentation to Dr. Ann Ferris Food Care Center the matching grant on 4 March 2011 club meeting. Also discussed the presentation to the Boy Scout Club.
Secretary Report:(Mi-Ok)Ordered pins for new members (five). One member has given notice of departing (resignation) the club and will be dropped from the rolls at the end of the month. Received 50 banner (30 for the GSE event) with 20 remaining for club use (present one Friday, 11 February 2011 Guest speaker).
Plastic Rotary license plate covers. Several members have requested. These are illegal in the state of Texas as they obscure the word TEXAS. Members will have to go through the state of Texas to order: not a club function.
Club Administration: (Barbara)On 18 February 2011, Bard wants to make an announcement per the RotarACT spaghetti dinner (5 March 2011) out at Central Texas College in March.Several RotarACT members will be at the gala dinner on Friday, 11 February 2011 to operate the coat check room for donations. Looking for sponsors for this dinner at $100.00.
Planetarium at Central Texas College will be on Thursday, 24 March 2011.
Scholarship application is on the web site.
Early Act First Knight at East Ward elementary school on 1 March 2011.
Public Relations: no comments noted.
Service Projects: (Steve)TicketMasters is controlling the tickets for the hockey event. After the event is over, TicketMasters will send, by check the $5.00 that is being returned to the club. The money will be assigned to the Polio Plus account.
Monster DASH income not yet received. Perceived the monies went to the Killeen Rotary Club. Due to time, no income is anticipated from the event.
Membership: (Gene)Discussed visitors from the adopted unit program. Money is set aside for these visitors and need to note such on the sign in roster.
Larry Phillips will be inducted Friday, 11 February 2011 at the Gala event.
Termination: Andy Rice and Edward Rosenquist. Neither of these members has attended any meetings since their induction. Their e-mail accounts are not functional. Outstanding amounts due. Proposed, seconded. Discussion followed. Each person will be sent a letter notifying them of the termination and final settlement of outstanding fees due (payment plan optional). Move to place this forth as an e-vote to all members with an effective date as 28 February 2011.All in favor. None opposed. Motion carried
Foundation: (Clyde) Presenting 17 Paul Harris’s at the Gala function on Friday, 11 February 2011.
Sgt at Arms: (Riche)Open seating at the Gala minus several folks who are strategically placed with several district governors. Dinner is being hosted by Fish City Grill. Wine only.
Reminder: the next scheduled Board Meeting is set for Thursday,10 March 2011 (the second Thursday of the month). Location: Carlson Law Firm Conference Room, Killeen, Texas.
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