CYNGOR CYMUNED CHWITFFORDD
WHITFORD COMMUNITY COUNCIL
MINUTES of the proceedings of the Special Meeting of
Whitford Community Council Held at
Carmel Village Hall,Carmel
On Thursday15thDecember 2016
PRESENT:
Councillor R Polden (Chairman)
Councillor D Owen;Councillor RJ Hughes;Councillor RG Hughes; Councillor J Williams; Councillor G Sharp; Councillor C Jones,Councillor W Glynn; Councillor E Warbrick; Councillor C Dolphin
219 / 16.APOLOGIES FOR ABSENCE
Apologies for Absence were received from the following Members along with an explanation of their absence:
Absent: Councillor A Jennings, Councillor T Thomas &Councillor B Scragg
220 / 16.CHAIRMAN’S ANNOUNCEMENTS
The Chairman welcomed all to the meeting, and welcomed the Clerk back after his period in Hospital
221/16PUBLIC PARTICIPATION/ POLICE ATTENDANCE
There was nomembers of the public in attendance.
222 / 16.DECLARATION OF INTEREST
There was 3Declarations of Interest made (see end of minutes).
223 / 16.STREETSCENE SCHEDULE
The Street Scene Supervisor was not present at the meeting. All Members received a copy of the Streetscene schedule which had been distributed as part of the agenda packs. The Schedule was reviewed and members raised a number of new issues of which were noted by the Clerk and he would then pass onto the Street Scene Supervisor.
RESOLVED: That the schedule be accepted and approved as a correct record of issues currently outstanding.
224 / 16.PLANNING MATTERS
225.1/16Planning Applications
BMK 056187 – TOWN & COUNTRY PLANNING ACT, 1990
PROPOSAL: Erection of first floor extension to dwelling
LOCATION: Beeches, St Asaph Rd, Gorsedd
RESOLVED–Community Council have no concerns re this application
226/16 CORRESPONDENCE AND OTHER MATTERS
227.1/16 Capital Programme
The CapitalProgramme will be a standing item on the agenda for information.Also the Capital Programme has been prioritised to reflect a more realistic approach of completing some of the projects that are outlined in the Programme. In addition the Capital Programme has been updated and a number of schemes have been removed and others merged to reflect a more realistic Capital Programme for the forthcoming year. Also members suggested a number of other programmes to be added to the Capital Programme.
RESOLVED - That the Capital Programme is approved.
227.2/16Letter from Member of the Public – Which the letter is received and the contents noted.
227.3 /16Letter received from One Voice Wales–Letter received regarding the letter sent to the Chief Executive of WCBC re Transport issues. That the letter received and contents noted.
227.4 /16 Letter received from One Voice Wales– Letter received from One Voice Wales re the Audit Process and the concerns raised by members. That the letters are received and the contents noted.
227.5 /16Letter received from One Voice Wales - Letter received from One Voice Wales with regard to the Training Schedule for January. That the letters are received and the contents noted.
228 /16MATTERS RAISED BY MEMBERS
228.1WHITFORD SCHOOL
Councillor RJ Hughes raised the matter with regard to the transfer of land to the school that is from Housing to Education. Also Councillor Williams informed members that the school needed £2,500 to progress. Councillor RJ Hughes raised the issue re transfer of land and that Councillor J Williams would take this matter forward on behalf of the Community Council
Resolved – That Councillor Williams to take this matter forward on behalf of the Community Council as he is the Council’s representative on the Board of Governors.
EXCLUSION OF PUBLIC AND PRESS (confidential items)
To consider the exclusion of Public and Press in accordance with Section 100A (4) of the Local Government Act 1972, that the Press and Public be excluded from the meeting during consideration of the following items of business because it is likely that exempt information as defined in paragraph 14 of part 4 of Schedule 12A of the act would be disclosed – No members of the public present
229. REQUESTS FOR FINANCIAL ASSISTANCE
The following awards were made by the Community Council
- Caerwys Show - £100
- Craft and Sewing Group - £250
- Carmel Bowling Club - £600
- Carmel Produce Show - £250
Members were also reminded that a number of other requests had come in but had not been considered by the Community Council as they were outside the area of the Five Villges.
RESOLVED – That the above Requests for Financial Assistance be approved.
230 QUARTERLY BANK RECONCILIATION
Clerk went through the Bank Reconciliation for quarter 2 and explained where the figures had come from. He made members aware that there was one cheque for £300 which had not been presented which related to Whitford Church. Given that the cheque had been issued in June the cheque would now be out of date – so a new cheque would need to be issued.
RESOLVED – That the Quarterly Bank Reconciliation is approved by Members
231 BUDGET MONITORING
Clerk went through the Budget Monitoring for quarter 2 and the accumulated position to date. Members were made aware of the variances although at this stage there was limited variances that were not explainable
RESOLVED – That the quarterly Budget Monitoring for quarter 2 and the accumulated position is approved by members.
232 SPECIAL MEETING JANUARY
In line with previous years members decided that a special meeting should be held to discuss the Precept and Budget for the new Financial Year. It was agreed that the date should be Thursday 26th January.
RESOLVED – That a Special meeting be held on the 26th January 2017
233ACCOUNTS
Accounts for payment –
RESOLVED
That the following Accounts for payment be approved and passed for payment
Arwel Owen
Salary and Administration Expenses –December -£682.97
Section 111 LGA 1972
Cheque No: 101914
Scottish Power
Electricity -£445.54
Section 111 LGA 1972
Cheque No: 101916
Scottish Power
Electricity -£445.54
Section 111 LGA 1972
Cheque No: 101917
Arwel Owen
Postage -£9.72
Section 111 LGA 1972
Cheque No: 101913
Flintshire County Council
Street Ligthing -£256.88
Section 111 LGA 1972
Cheque No: 101915
Caerwys Show
Financial Assistance £100.00
Section 111 LGA 1972
Cheque No: 101918
Craft and Sewing Group
Financial Assistance £250.00
Section 111 LGA 1972
Cheque No: 101919
Carmel Bowling Club
Financial Assistance £600.00
Section 111 LGA 1972
Cheque No: 101920
Carmel Produce Show
Financial Assistance £250.00
Section 111 LGA 1972
Cheque No: 101921
Total -£3,040.65
235 / 16REPORTS FROM MEMBERS ON OUTSIDE BODIES
236 / 16COUNTY FORUM AGENDA ITEMS
237 / 16MATTERS FOR NEXT AGENDA
238 / 16.MEETING CLOSED
There being no other matters the meeting closed at 2025 hours; Next meeting to be held at 7pm on Thursday,19thJanuary 2017atCarmel Village Hall, Carmel.
SUMMARY OF DECLARATIONS MADE BY MEMBERS IN ACCORDANCE WITH WHITFORD COMMUNITY COUNCIL’S CODE OF CONDUCT OF WHICH ALL MEMBERS HAVE AGREED TO ABIDE TO.
WHITFORD COMMUNITY COUNCILDATE: DECEMBER 2016
MEMBERSCouncillor RJ Hughes declared an interest
Councillor C Dolphin declared an Interest
Councillor Polden declared an Interest
All the above declared an Interest in minute reference 229 – Requests for Financial Assistance.
1
…………………………………. Chairman