Appendix J – Editable letter SCN18

Our Ref: SCN18/1359692
Date: /
Private and Confidential / LABEL/TEXT DISPLAY
To the Parents/Carers of

Dear Parents

Re: DOB:
School:
NHS Number:
Immunisation (insert immunisation name)
Your child was not given the above immunisation when our team visited their school recently for the reason(s) below.

(Delete as appropriate)
We do not have a signed consent form for your child. If this immunisation is required could you please complete the enclosed consent form and return it to your child's school.

Or

We need further information about your child's health/allergies before giving the immunisation. We would be grateful if you could contact the telephone number above to discuss.

Or

Your child refused to have the immunisation. Please contact us on the telephone number above if you wish your child to be invited to a further immunisation session in school.

Or

Your child was unwell or absent on the day the team visited the school. We will offer the immunisation at the next session in school.

Or LAIV (Flu vaccine)

Your child was not given the flu vaccine today because: (delete as relevant)

They were absent on the day

They refused the vaccine

The vaccine was contraindicated due to [add reason]:

[Choose relevant outcome]

Please be aware that your child will not be offered a further date for the flu vaccine in their school. Should you wish for your child to have this please contact the school nurse team to organise an alternative appointment.

or

You can receive the vaccine by attending a School Nurse flu clinic on …...... [date] at ………………………….[address]. Please contact the team to book an appointment.

For most children in your child’s age group, this immunisation is not routinely available through your GP. Some children may receive a flu vaccine if they have a health condition such as asthma or diabetes. If you think your child may be eligible contact your GP or practice nurse to book an appointment. Should you wish to discuss this further please contact the school nurse team.

The School Nursing service works in partnership with children, young people and their families to ensure that children’s health needs are supported within their school and their community. For more information about the School Nursing service and children’s health and wellbeing please visit

Yours sincerely,
(insert name)
School Nursing Team
Enc: consent form if applicable

Copy GP if applicable