save the childreninternational

TITLE: Emergency Response Director
REPORTS TO:Country Director
Functional reporting line to: Program Operations Director / LOCATION: Kampala, West Nile and Western Region.
GRADE: 1 / LENGTH:2 years
Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
The Emergency Response Director (ERD) assumes overall oversight and management of the SC Uganda (SCUG)Cat 2 emergency response to the South Sudanese refugee influx as well as the emergency response to the Congolese refugee population, in collaboration with the Country Director and Senior Management Team (SMT). The ERD leads the development/revision of an effective resource mobilization strategy – including donor engagement –to ensure the response programme is funded and backstopped adequately.
The ERD reports to the CD, with emphasis on strategic development, resource mobilization and advocacy, while maintaining a functional reporting line to the Director of Program Operations for operational issues,ensuring that the response is managed through the existing operations structure.
The ERD is member of the Senior (Country) Management Team (SMT).
  • Overall lead in planning and management of the refugee response as per guidance of Country Office SMT;
  • Conducting contextual analysis of the humanitarian environment and early warning indicators.
  • Keep country level strategic planning for the humanitarian response up to date to ensure effective and timely emergency response.
  • Lead on implementation and update of fundraising strategy, and liaise with members and donors to leverage continued funding for the Refugee Response.
  • Keep master budget and flexible response budgets up to date and aligned with the response strategy objectives. Take overall leadership on the implementation of the response, on the timely expenditure of budgets, while keeping relevant stakeholders informed and ensuring corrective actions are taken where required.
  • In collaboration with the Regional Area Managers (RAM) involvedin Emergency Response:design and recommend operations delivery mechanisms. Ensure effective and timely set up of response offices and infrastructure in new settlements when required.
  • In collaboration with RAMs: develop and follow up on detailed Implementation Plans and Phased Budgets for the response projects. Ensure monthly project performance reviews and BVA analysis is conducted for all emergency awards and shared with the DPO.
  • Supervise/managethe West Nile Regional Area Manager (RAM) and Western Area equivalent (TBC), ensuring he/she is adequately overseeing the field team and operations.
  • Lead on national procurement of supplies and services to ensure timely and quality implementation.
  • Plan, identify and resource appropriate and effective structure & staffing needs for the response, as approved by the CD/SMT, and with support of the HR department.
  • Assume direct responsibility for the implementation and donor reporting of country wide (West Nile/SSD and West/DRC response) projects/awards. Delegate project management and donor reporting of area specific projects to the RAMS/Field Managers, while maintaining overall accountability.
  • Ensure that the relevant project monitoring plans and systems are established and implemented.
  • Ensure adequate stakeholder coordination and engagement at national and international levels, in close collaboration with the SMT and CD.
  • Ensure optimal safety and security management procedures and practices are in place in collaboration with Safety and Security focal point and the SMT.
  • Ensure programme quality is maintained across the emergency response both in West Nile and DRC response by closely liaising with the PDQ Director and Technical leads.
  • Ensure child safeguarding is adequately guaranteed and followed up on in all field locations, ensuring implementation of CS checklists and tools.
  • Lead on the operationalisation of MEAL in the response, by holding managers accountable for functional MEAL in respective projects (i.e. timely implementation of improvement actions as identified by MEAL staff).
  • Participate in country level SMT. Share weekly/monthly updates withCD/DOP/SMT on progress, deviations, corrective actions and any other relevant issues.
  • Lead on compliance with the organizational standards and requirements applying to the categorized responses: South Sudanese Refugee Response (Cat 2) and Congolese Refugee Response (Cat 3).
  • Ensure strict compliance of programme activities with relevant donor regulations and agreements, SPHERE standards and the NGO code of conduct.
Capacity Building:
  • Build capacity of RAMsand humanitarian response teams in Emergency Response Management. Ensure SCUG captures lessons learnt and that recommendations are followed up.
Representation & Advocacy & Communications:
  • In close collaboration with the Head of Advocacy and Communications, design and implement an adequate advocacy and communication strategy that enhances the refugee response work and ensure that information is shared timely and adequately, i.e. members, donors, government officials, staff, etc.
  • Where/when required, represent SCUG emergency response on a national, regional and international level to donors, the media and members of the humanitarian community.
  • Where/when required undertake high level representation and advocacy with Government partners and officials as well as donor representatives.
  • Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

SKILLS AND BEHAVIORS (our Values in Practice)
•Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
•Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
•Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
•Widely shares their personal vision for Save the Children, engages and motivates others.
•Future orientated, thinks strategically.
•Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
•Values diversity, sees it as a source of competitive strength.
•Approachable, good listener, easy to talk to.
•Develops and encourages new and innovative solutions.
•Willing to take disciplined risks.
•Honest, encourages openness and transparency.
  • Minimum of a Master’s Degree or higher or equivalent field experience
  • Extensive experience of working within a senior management role and within a complex country programme in an emergency response or fragile state setting; and/or extensive experience of setting up responses in out of area contexts (either where no SC presence or CO presence); and/or extensive experience of working in high income contexts
  • Previous experience of managing programme teams in large-scale/complex, first phase emergency response is essential
  • Senior management experience of leading a diverse, multi-function and/or multi-sector team at a Country Director or other relevant SMT level.
  • Experience of managing multi-donor, multi-site programmes (including ECHO, DFID and OFDA) of GBP 5m+ in a first phase response at regional or country level
  • Multi-site security management in insecure environments
  • Experience of international level representation with key stakeholders, and co-ordination with other NGOs/UN
  • Experience of international media representation and advocacy
  • Experience of M&E and beneficiary accountability systems in large complex programmes
  • Experience of developing and negotiating successful partnerships with institutional donors
  • Proven ability to influence change at an operational and strategic level
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • A high level of written and spoken English
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
JD written by: Brechtje van Lith, CD / Date:20/06/2017
JD agreed by: / Date: