Wales Deanery/ Postgraduate Medical and Dental EDUCATION

Equality and Diversity cOMMITTEE

PURPOSE

The Wales DeaneryEquality and Diversity Committee may consider any matters relating to Equality and Diversity within the Wales Deanery and make recommendations thereon to the Postgraduate Dean or any relevant committees within the Wales Deanery. Its main responsibility is the implementation, monitoring and review of the Wales Deanery’s Equality and Diversity Strategyand Objectives.

Terms of Reference

The Wales Deanery Equality and Diversity Committee shall:

  1. advise the Wales Deanery on best practice in all matters relating to Equality and Diversity;
  1. monitor and oversee the Wales Deanery equality objectives for NHS related activities that meet the General Medical Council’s (GMC) standards of delivery of foundation and specialty training and the General Dental Council’s (GDC) equivalent standards for Dentists and Dental Care Professionals;
  1. make appropriate decisions on action to be taken related to Equality and Diversity matters within the Wales Deanery;
  1. ensure compliance with Cardiff University, the NHS and the professional bodies;
  1. establish an Equality and Diversity Framework to develop, implement and manage policies and processes including the embedding of Equality and Diversity in all Wales Deanery activities:
  1. identify and devise a process for addressing E&D issues and/or deficiencies that may have considerable impact on the organisation;
  1. monitorEquality and Diversity training for all staff groups including lay members of panels and committees associated with Wales Deanery;
  1. receive and report on annual Equality and Diversity data generated by all Deanery activity responding to anomalies and where necessary escalating to Management Executive;
  1. monitor staff and student data and receive quarterly reports on new staff starters, disability issues and any reasonable adjustments put in place;
  1. oversee the dissemination of E&D information throughout the Wales Deanery;
  1. produce annual reports on Equality and Diversity for the Welsh Government;
  1. produce annual reports on Equality and Diversity within the Wales Deanery to be disseminated to staff;
  1. keep abreast of E&D initiatives and policies and have an awareness of new initiatives in the pipeline both locally and in the UK and EU:
  1. put together Task and Finish Groups/Steering Groups to undertake specific tasks and deal with specific issues.

Constitution / Membership
Committee Chair
Associate Dean (PSU)
Vice Chair
Representing Wales Deanery Management Executive
Wales Deanery Manager / Mr Jeremy Gasson
Mr Chris Payne
Committee Secretary
Business Support Manager / Mrs Jane Powell
Representing Wales Deanery Quality and PGES Unit
Quality and PGES Manager / Mrs Caroline Groves
Representing Dental Practice
Business Manager (Dental) / Mrs Ceri Negrotti
Representing Primary Care
Organisational Lead –GP Specialty and Prescribed Training / Ms Mary Beech
Representing Speciality Training
Director of Postgraduate Specialty Care Training Section
Head of Specialty School
Representing Intrepid
Intrepid Team Manager / Dr Helen Baker
Mr Wyn Lewis
Mr Ian Thorburn
Representing NHS Equality Unit
Equality and Diversity Manager / Ms Lynne MacIntyre
Representing Cardiff University
Equality and Diversity Manager / Mrs Catrin Morgan
Representing Academic Taught Programmes
Academic Programmes Manager / Dr Jan Davidge
Representing Staff
Diversity Contact / Ms Celia Lloyd
Representing Trainees / Dr Louise Evans
Representing Students / Dr Sejal Bhatt

Operation

Quoracy of the Committee

The quorum of the Committee shall be 50% of the membership.

Non attendance will be reported.

Appropriate deputy will be accepted

Other members may be co-opted as required

Meetings of the Committee

The Committee shall normally meet four times each year. Meetings of the Committee shall be convened on such notice as the Committee shall think fit from time to time.

Documentation

There will be an agenda and accompanying papers for each Committee meeting, prepared in sufficient time before the meeting to allow for proper scrutiny.

Minutes of each Committee meeting will be provided for the Chairman’s approval within two weeks of the meeting and circulated to all Committee members under confidential cover within three days of approval by the Chairman. Minutes will be accompanied by an Action Implementation Report.

Reporting

The Committee will submit reports and Minutes of meetings to the Management Executive of the Wales Deanery.

The Committee should discuss these Terms of Reference at its first meeting each calendar year:

-To ensure that they remain fit for purpose

-To remind Committee members of their responsibilities

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